Job summary
We are looking to appoint a Project Officer within the Programme Management Office (PMO) You will be joining Sheffield Health and Social Care at an exciting time as we implement transformational projects and programmes to deliver our innovative strategy and annual operating plan.
The role has two key elements:
- Working with Programme and Project Managers to support delivery of our Transformation Programmes and Annual Operating Plan.
- Managing small scale / low complexity projects and change initiatives
You will have experience of working within a Project Support role within projects and programmes and excellent organisational, communication and administration skills.
The PMO is a happy and motivated team who know their work matters and is valued. Come join us as we deliver transformational programmes and projects to really make a difference to the people we serve. We recruit for enthusiasm, attitude and values and want to support and develop the right candidate.
Main duties of the job
- Provide end to end project management from start up through to implementation and closure for small projects using appropriate project management approaches
- Support Project and Programme managers in the development of project documentation for example, project initiation documents and plans
- Maintain document repositories and ensure robust version control
- Coordinate and facilitate project and programme team and board meeting
- Support the project / programme team to enable effective planning and monitor progress to ensure projects remain on target for completion
- Assist in maintaining project controls particularly issue and risk logs escalating as required
The role is based in Sheffield, and we will be relocating to new modern offices in the city centre in Summer 2022. However SHSC has an excellent agile working policy with hybrid models of working in the office and at home encouraged.
About us
What is it that makes SHSC such a special place to work?
Well, it's all about the people. Our staff, service users, carers and families all come from such diverse backgrounds and all have expertise and stories to share.
It's important that you feel supported in your role, that the people who you work with are as passionate as you are and we work hard to ensure that everyone's health and wellbeing is taken care of.
If you're interested in developing your career, you'll have access to a range of training and education opportunities
We are all very proud of the difference we make to people's lives each and every day and if that's something that you'd like to be part of we'd love to have you with us.
Job description
Job responsibilities
Project Support
- Support Project and Programme managers in the development of project documentation for example, project initiation documents and plans
- Maintain document repositories and ensure robust version control
- Coordinate and facilitate project and programme team and board meetings
- Co-ordinate and contribute to the delivery of workshops and meetings.
- Represent the project / programme team at internal and external meetings at the request of Programme/Project Managers, to report progress on workstreams and feedback any actions
- Support the project / programme team to enable effective planning and monitor progress to ensure projects remain on target for completion
- Assist in maintaining project controls particularly issue and risk logs escalating as required
- Support in the coordination of project reports for Programme Boards
Project Management
- Provide end to end project management from start up through to implementation and closure for small projects using appropriate project management approaches
- Manage the project to deliver the agreed outcomes within time, cost and quality standards.
Analytical and Decision-Making Skills
- Gather qualitative and quantitative data and information from various sources including desktop research, data requests, interviews and surveys to support project / programme delivery
- Analyse information, drawing conclusions and identifying options for discussion to support project / programme delivery
Communication and Relationship Skills
- Build relationships and effectives lines of communication with colleagues across SHSC
- Understand and be able to clearly communicate PMO and project management processes to colleagues from across SHSC
- Provide and receive complex, sensitive and contentious information orally, in writing and electronically to inform directorates, project and programme boards and stakeholders. This may include confidential data.
Planning and Organisational Skills
- Assess and prioritise your own workload within given timeframes to meet deadlines and project timescales.
Service development
- Contribute to continuous improvement and innovation, reviewing the team processes and project management framework to eliminate complexity and to identify better ways of working.
Job description
Job responsibilities
Project Support
- Support Project and Programme managers in the development of project documentation for example, project initiation documents and plans
- Maintain document repositories and ensure robust version control
- Coordinate and facilitate project and programme team and board meetings
- Co-ordinate and contribute to the delivery of workshops and meetings.
- Represent the project / programme team at internal and external meetings at the request of Programme/Project Managers, to report progress on workstreams and feedback any actions
- Support the project / programme team to enable effective planning and monitor progress to ensure projects remain on target for completion
- Assist in maintaining project controls particularly issue and risk logs escalating as required
- Support in the coordination of project reports for Programme Boards
Project Management
- Provide end to end project management from start up through to implementation and closure for small projects using appropriate project management approaches
- Manage the project to deliver the agreed outcomes within time, cost and quality standards.
Analytical and Decision-Making Skills
- Gather qualitative and quantitative data and information from various sources including desktop research, data requests, interviews and surveys to support project / programme delivery
- Analyse information, drawing conclusions and identifying options for discussion to support project / programme delivery
Communication and Relationship Skills
- Build relationships and effectives lines of communication with colleagues across SHSC
- Understand and be able to clearly communicate PMO and project management processes to colleagues from across SHSC
- Provide and receive complex, sensitive and contentious information orally, in writing and electronically to inform directorates, project and programme boards and stakeholders. This may include confidential data.
Planning and Organisational Skills
- Assess and prioritise your own workload within given timeframes to meet deadlines and project timescales.
Service development
- Contribute to continuous improvement and innovation, reviewing the team processes and project management framework to eliminate complexity and to identify better ways of working.
Person Specification
Knowledge and Skills
Essential
- Knowledge of project management
- Clear communicator with report writing skills
- Independent thinker with demonstrated good judgement, problem-solving and analytical skills
- Proficient in the use of Microsoft products in particular Word, Excel, PowerPoint (desktop and online), Teams, SharePoint (or similar technologies)
- Excellent organisational skills
Desirable
- Takes decisions on difficult and contentious issues where they may be a number of courses of action.
Training and Qualifications
Essential
- Educated to a degree level or equivalent experience
Desirable
- Project Management qualification
Experience
Essential
- Experience of supporting the delivery of projects or change initiatives or being part of a project team
- Experience of managing small projects including developing and managing progress against plans
- Experience of meeting administration
- Building relationships with colleagues to deliver objectives
Desirable
- Leading project team meetings
- Issue and risk management
- Working on projects with various stakeholders including colleagues, service users, carers and their families, external organisations
Other
Essential
- Ability to work on own initiative and organise own workload without supervision working to tight and often changing timescales
- Understanding of and commitment to equality of opportunity and good working relationships.
- Adaptability, flexibility and ability to cope with uncertainty and change.
Person Specification
Knowledge and Skills
Essential
- Knowledge of project management
- Clear communicator with report writing skills
- Independent thinker with demonstrated good judgement, problem-solving and analytical skills
- Proficient in the use of Microsoft products in particular Word, Excel, PowerPoint (desktop and online), Teams, SharePoint (or similar technologies)
- Excellent organisational skills
Desirable
- Takes decisions on difficult and contentious issues where they may be a number of courses of action.
Training and Qualifications
Essential
- Educated to a degree level or equivalent experience
Desirable
- Project Management qualification
Experience
Essential
- Experience of supporting the delivery of projects or change initiatives or being part of a project team
- Experience of managing small projects including developing and managing progress against plans
- Experience of meeting administration
- Building relationships with colleagues to deliver objectives
Desirable
- Leading project team meetings
- Issue and risk management
- Working on projects with various stakeholders including colleagues, service users, carers and their families, external organisations
Other
Essential
- Ability to work on own initiative and organise own workload without supervision working to tight and often changing timescales
- Understanding of and commitment to equality of opportunity and good working relationships.
- Adaptability, flexibility and ability to cope with uncertainty and change.
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
