Job summary
Are you ready for a new challenge in the evolving and changing world of Information Governance?
A highly appealing opportunity has arisen for the right candidate to join the Information Governance Team and wider Digital Services Team in the role ofInformation Governance Officer.
We are looking for an ambitious and motivated individual who will be part of the Information Governance Team and play a key role in ensuring that the organisations we support meet all legal requirements in connection with confidentiality and security of personal information and the management of organisational information.
We are especially looking for someone who is able to demonstrate an ability to work proactively, without supervision and under their own initiative. You will be expected to provide dedicated onsite support and training to the two sites we serve.
The role is full time and is currently based at St Pancras Hospital in Camden with occasional travel required to St Ann's Hospital in Haringey.
This role will work closely with the Information Governance Project and Assurance Manager, Information Governance Compliance Manager, Information Governance Officers, Head of Information Governance and Data Protection Officer and other senior colleagues internally and externally.
Main duties of the job
The post holder will be jointly responsible for managing the Freedom of Information (FOI), Subject Access Request (SAR) and Cyber security mailbox and coordinating the requests. In addition, the post holder will be working with the team to ensure compliance with the Data Security and Protection Toolkit (DSPT), investigating and processing Information Governance (IG) data breaches, implementing and reporting on Information Governance training and conducting Information Governance training.
You will have:
- A degree level qualification and/or equivalent working experience gained in an Information Governance role/Governance role or equivalent working experience in an area related to Governance within the NHS or similar organisation
- A good understanding of the main requirements of the Data Protection Act, Freedom of Information Act and the Data Security & Protection Toolkit (DSPT)
- An excellent working knowledge of processing of Data Subject Access Requests including Right to Erasure, Right to Rectification, Court orders, requests from Police, access to health records etc.
- Excellent organisational and time management skills
- As staff training will be a part of your remit, experience in developing and delivering training packages would be an advantage.
- The ability to support and contribute to information related incidents and investigations.
About us
The partnership betweenBarnet, Enfield and Haringey Mental Health NHS Trust (BEH)andCamden and Islington NHS Foundation Trust (C&I)is going from strength to strength since it was originally established in 2021 forming theNorth London Mental Health Partnership.
In order to meet the needs of the new Partnership services you may be required from time to time to work at different locations to your normal place of work. This may mean that you are required to work at any location that fall under Barnet, Enfield and Harringay Trust and Camden and Islington Trust. The Trust reserves the right to require staff to work at such other places or locations as it considers reasonable and necessary on a temporary or permanent basis.
Job description
Job responsibilities
- To coordinate requirements and responses from both internal and external stakeholders with regards to FOIs and SARs service delivery.
- Act as the first point of contact for Information Governance enquiries, some of which will be of a confidential nature, referring callers onward where appropriate.
- Assist with Information Governance audits of clinical and corporate departments to ensure compliance information governance standards.
- Manage and update the information governance staff intranet and website pages.
- Promote and raise awareness of information governance by working with the Information Governance Manager to plan, organise and deliver training programmes to all levels of staff in the organisation. This includes staff induction, mandatory training and face to face.
- Assist and monitor Information Governance training reports and chasing staff members who are non-compliant
- Working within Trust policies and procedures, legislation and NHS standards.
- To maintain confidentiality and observe data protection guidelines.
- Attend internal and external meetings representing the information governance team
- To liaise and consult with departments, officers, local authorities, outside bodies and individuals as necessary by building a network of champions to support you in the role.
- Plan and manage own workload to weekly, monthly and annual timescales to ensure continuity of service.
- Demonstrate excellent time management skills and ability to work under pressure and meet tight deadlines.
- Supporting the implementation of Trust policies, strategies and supporting procedures.
- Undertake systematic Data Protection Act compliance audits in accordance with national guidance.
- Participate in team, professional and personal development activities and promote a commitment to continuous development and improvement.
- Support with requirements of the Data Security and Protection toolkit submission
- Support with the maintenance of the Information Asset Register and registration of new Assets and Administrators
- Deliver against agreed objectives, achieving quality outcomes.
- Organise meetings or events and assist in the diary management requirements of individuals in connection with IG projects.
Job description
Job responsibilities
- To coordinate requirements and responses from both internal and external stakeholders with regards to FOIs and SARs service delivery.
- Act as the first point of contact for Information Governance enquiries, some of which will be of a confidential nature, referring callers onward where appropriate.
- Assist with Information Governance audits of clinical and corporate departments to ensure compliance information governance standards.
- Manage and update the information governance staff intranet and website pages.
- Promote and raise awareness of information governance by working with the Information Governance Manager to plan, organise and deliver training programmes to all levels of staff in the organisation. This includes staff induction, mandatory training and face to face.
- Assist and monitor Information Governance training reports and chasing staff members who are non-compliant
- Working within Trust policies and procedures, legislation and NHS standards.
- To maintain confidentiality and observe data protection guidelines.
- Attend internal and external meetings representing the information governance team
- To liaise and consult with departments, officers, local authorities, outside bodies and individuals as necessary by building a network of champions to support you in the role.
- Plan and manage own workload to weekly, monthly and annual timescales to ensure continuity of service.
- Demonstrate excellent time management skills and ability to work under pressure and meet tight deadlines.
- Supporting the implementation of Trust policies, strategies and supporting procedures.
- Undertake systematic Data Protection Act compliance audits in accordance with national guidance.
- Participate in team, professional and personal development activities and promote a commitment to continuous development and improvement.
- Support with requirements of the Data Security and Protection toolkit submission
- Support with the maintenance of the Information Asset Register and registration of new Assets and Administrators
- Deliver against agreed objectives, achieving quality outcomes.
- Organise meetings or events and assist in the diary management requirements of individuals in connection with IG projects.
Person Specification
Qualifications
Essential
- Educated to degree level in relevant subject or equivalent level of experience of working at a similar level in specialist area
Experience/Knowledge
Essential
- Knowledge of administrative procedures relevant to FOIs, SARs and information analysis. Basic knowledge of DPA 2018, delivering support for the Data Security and Protection toolkit submission, GDPR, Access to Health Records Act 1990 and Caldicott principles. Previously worked in similar position within the public sector.
Personal Qualities
Essential
- Ability to work on own initiative and organise own workload with minimal supervision working to tight and often changing timescales. Ability to proactively promote and champion the completion of FOI and SAR's amongst staff
Skills/Abilities
Essential
- Skills for communication on complex information and administrative matters, requiring developed interpersonal and oral / written communication skills. Problem solving skills and ability to respond to sudden unexpected demands Excellent time management skills with the ability to re-prioritise. Ability to use MS office packages such as Excel, Word and PowerPoint is vital. Ability to pull together comprehensive draft reports, data and letters. Negotiating, networking and persuasive skills
Desirable
- Skills for communication on complex information and administrative matters, requiring developed interpersonal and oral / written communication skills. Problem solving skills and ability to respond to sudden unexpected demands Excellent time management skills with the ability to re-prioritise. Ability to use MS office packages such as Excel, Word and PowerPoint is vital. Ability to pull together comprehensive draft reports, data and letters. Negotiating, networking and persuasive skills
Person Specification
Qualifications
Essential
- Educated to degree level in relevant subject or equivalent level of experience of working at a similar level in specialist area
Experience/Knowledge
Essential
- Knowledge of administrative procedures relevant to FOIs, SARs and information analysis. Basic knowledge of DPA 2018, delivering support for the Data Security and Protection toolkit submission, GDPR, Access to Health Records Act 1990 and Caldicott principles. Previously worked in similar position within the public sector.
Personal Qualities
Essential
- Ability to work on own initiative and organise own workload with minimal supervision working to tight and often changing timescales. Ability to proactively promote and champion the completion of FOI and SAR's amongst staff
Skills/Abilities
Essential
- Skills for communication on complex information and administrative matters, requiring developed interpersonal and oral / written communication skills. Problem solving skills and ability to respond to sudden unexpected demands Excellent time management skills with the ability to re-prioritise. Ability to use MS office packages such as Excel, Word and PowerPoint is vital. Ability to pull together comprehensive draft reports, data and letters. Negotiating, networking and persuasive skills
Desirable
- Skills for communication on complex information and administrative matters, requiring developed interpersonal and oral / written communication skills. Problem solving skills and ability to respond to sudden unexpected demands Excellent time management skills with the ability to re-prioritise. Ability to use MS office packages such as Excel, Word and PowerPoint is vital. Ability to pull together comprehensive draft reports, data and letters. Negotiating, networking and persuasive skills
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
