Job summary
ADMINISTRATOR - within our restructured Hospital Division MDT Services
An opportunity has come up within our restructured Hospital Division for a full-time Band 4 Clinical Administrator to support our In-Patient wards.
Main duties of the job
The successful candidate will work closely within the multi-disciplinary team, ensuring that effective and efficient administration support is provided.
You must be experienced, dedicated, reliable, proactive, and a flexible individual who is assertive and take the initiative in anticipating the needs of their teams.
You should be able to work autonomously as well as part of a team. Along with being able to demonstrate good verbal and written communication skills.
It is essential that you have experience in minute-taking and using Excel to intermediate level, along with good attention to detail.
About us
The partnership betweenBarnet, Enfield and Haringey Mental Health NHS Trust (BEH)andCamden and Islington NHS Foundation Trust (C&I)is going from strength to strength since it was originally established in 2021 forming theNorth London Mental Health Partnership.
In order to meet the needs of the new Partnership services you may be required from time to time to work at different locations to your normal place of work. This may mean that you are required to work at any location that fall under Barnet, Enfield and Harringay Trust and Camden and Islington Trust. The Trust reserves the right to require staff to work at such other places or locations as it considers reasonable and necessary on a temporary or permanent basis.
Job description
Job responsibilities
Some of the key tasks in this role will be:
- To maintain and submit key performance data within strict timelines
- Distribution of documentation to GPs against set standards
- Data entry on our Electronic Patient Records (EPR) system
- To support Business/Team Meetings (preparing agendas, taking and distribution of minutes)To provide support with/lead on audits
- Procurement
- General administrative functions
Please ensure you read the attached Job Description and Person Specification to ensure you meet the criteria.
Job description
Job responsibilities
Some of the key tasks in this role will be:
- To maintain and submit key performance data within strict timelines
- Distribution of documentation to GPs against set standards
- Data entry on our Electronic Patient Records (EPR) system
- To support Business/Team Meetings (preparing agendas, taking and distribution of minutes)To provide support with/lead on audits
- Procurement
- General administrative functions
Please ensure you read the attached Job Description and Person Specification to ensure you meet the criteria.
Person Specification
Qualifications
Essential
- Evidence of good general education to include GCSE or Equivalent in Maths and English. HNC Level in Administration or equivalent experience within an admin environment Recognised medical secretarial qualification e.g., RSA3 or equivalent knowledge and experience
Desirable
- Interest in continuing professional development
Skills/Abilities
Essential
- Diary Management
- Use of MS Office Software to intermediate level, to include Excel, Outlook and PowerPoint.
- Accurate entry and retrieval of information on database systems.
- Good communication skills, both verbally and in writing
- Proven ability to allocate work systematically and prioritise workload
- Ability to work in a challenging environment and as part of a team
- Ability to work on own initiative and be proactive in problem-solving.
- Ability to work flexibly to meet competing demands of the service
EXPERIENCE/ KNOWLEDGE
Essential
- Substantial experience in a secretarial/administrative role
- Experience of servicing/minuting meetings
- An understanding of Equality, Diversity and Inclusion
- An understanding of relevant legislation e.g. Health and Safety, Data Protection and Confidentiality
- Experience of working within a Multi-disciplinary team (MDT)
Desirable
- NHS experience
- Experience of working in a mental health environment
Person Specification
Qualifications
Essential
- Evidence of good general education to include GCSE or Equivalent in Maths and English. HNC Level in Administration or equivalent experience within an admin environment Recognised medical secretarial qualification e.g., RSA3 or equivalent knowledge and experience
Desirable
- Interest in continuing professional development
Skills/Abilities
Essential
- Diary Management
- Use of MS Office Software to intermediate level, to include Excel, Outlook and PowerPoint.
- Accurate entry and retrieval of information on database systems.
- Good communication skills, both verbally and in writing
- Proven ability to allocate work systematically and prioritise workload
- Ability to work in a challenging environment and as part of a team
- Ability to work on own initiative and be proactive in problem-solving.
- Ability to work flexibly to meet competing demands of the service
EXPERIENCE/ KNOWLEDGE
Essential
- Substantial experience in a secretarial/administrative role
- Experience of servicing/minuting meetings
- An understanding of Equality, Diversity and Inclusion
- An understanding of relevant legislation e.g. Health and Safety, Data Protection and Confidentiality
- Experience of working within a Multi-disciplinary team (MDT)
Desirable
- NHS experience
- Experience of working in a mental health environment
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
