Job summary
Are you passionate about optimising space and driving smarter, more efficient use of estates? We're looking for a proactive and analytical Space Utilisation Officer to join our team and support the delivery of our Smarter Spaces Programme.
About the Role As a Space Utilisation Officer, you will play a vital role in managing and coordinating the use of both internal and external sessional and bookable spaces across the Trust. You'll be responsible for maintaining and analysing data from our room booking system and sensor technology, ensuring that space is used efficiently and in alignment with our Estates Strategy.
You'll act as a key gatekeeper, ensuring Trust-owned spaces are prioritised before external options are considered--helping to drive significant cost savings and operational efficiency.
Closing Date: 1st October 2025
Short Listing: 2nd October onwards
Interviews 15th October 2025
Main duties of the job
- Manage and maintain the Trust's room booking system and associated databases.
- Gather and analyse data from booking systems and sensor technology to assess actual space utilisation.
- Produce detailed reports and insights to inform strategic decision-making.
- Support the delivery of designated projects under the guidance of the Smarter Spaces Programme Manager.
- Coordinate internal and external specialist resources as required.
- Communicate complex and potentially contentious space-related issues to stakeholders, using persuasive and negotiation skills to influence outcomes.
- Implement and uphold standard operating procedures to ensure consistent and effective space management.
About us
Everything we do is underpinned by our core values: -
We Care - We act with respect and empathy, and always value differenceWe Listen - We understand people's views and respond to their individual needsWe Deliver - We develop and provide excellent services and support our partnersWe will consider a variety of flexible working arrangements to enable staff to balance their work and home lives and support staff by offering a fantastic range of benefits including :Increase mileage rates for > 3500A wide range of health and wellbeing support packagesA range of internal and external development and learning opportunitiesPlus many more.We are also proud to pledge our support to the Armed Forces and hold a Bronze Award in the Defence Employer Recognition Scheme.BDCFT is dedicated to environmental and social sustainability by delivering on the commitments within our Green Plan. All staff are actively encouraged and supported to participate in training and to identify and implement sustainable quality improvement across all service areas and activities.The Trust reserves the right to close this position early if a significant number of applications are received.
Job description
Job responsibilities
Please read the attached Job description and person specification for more details about this role.
Right to Work in the UK
Applicants should be aware that for any individual who requires a visa to work in the UK, the Trust provides sponsorship for registered healthcare practitioner roles only. This is an essential requirement of the role, and the Trust is unable to offer you a role if you are unable to meet Trust requirements for sponsorship and Home Office requirements for a visa.Prior to your appointment you will be asked to provide confirmation of your right to work and reside in the UK. During your continued employment with the Trust, you have a personal responsibility to notify your manager as soon as possible should there be any changes to your right to work status.Regrettably, if the role is not eligible for sponsorship under the Trusts eligibility criteria, the Trust are unable to extend your employment beyond the expiration of your current visa. The Trust is not responsible or liable for ensuring that your employment continues after this period.As a condition of continuous employment, it essential you maintain the legal right to work in the United Kingdom throughout the duration of your employment with Bradford District Care NHS Foundation Trust (BDCFT). Any change in your right-to-work status, including but not limited to visa expiration, revocation, or denial of renewal, may impact your eligibility for employment with the Trust. It is your responsibility to promptly inform your Line Manager of any changes in your right-to-work status immediately and to provide necessary documentation for verification purposes. Failure to obtain or renew your visa in a timely manner is a breach of employment conditions and will result in termination of your employment. We appreciate your attention to this matter and your commitment to fulfilling this requirement promptly.
Job description
Job responsibilities
Please read the attached Job description and person specification for more details about this role.
Right to Work in the UK
Applicants should be aware that for any individual who requires a visa to work in the UK, the Trust provides sponsorship for registered healthcare practitioner roles only. This is an essential requirement of the role, and the Trust is unable to offer you a role if you are unable to meet Trust requirements for sponsorship and Home Office requirements for a visa.Prior to your appointment you will be asked to provide confirmation of your right to work and reside in the UK. During your continued employment with the Trust, you have a personal responsibility to notify your manager as soon as possible should there be any changes to your right to work status.Regrettably, if the role is not eligible for sponsorship under the Trusts eligibility criteria, the Trust are unable to extend your employment beyond the expiration of your current visa. The Trust is not responsible or liable for ensuring that your employment continues after this period.As a condition of continuous employment, it essential you maintain the legal right to work in the United Kingdom throughout the duration of your employment with Bradford District Care NHS Foundation Trust (BDCFT). Any change in your right-to-work status, including but not limited to visa expiration, revocation, or denial of renewal, may impact your eligibility for employment with the Trust. It is your responsibility to promptly inform your Line Manager of any changes in your right-to-work status immediately and to provide necessary documentation for verification purposes. Failure to obtain or renew your visa in a timely manner is a breach of employment conditions and will result in termination of your employment. We appreciate your attention to this matter and your commitment to fulfilling this requirement promptly.
Person Specification
Qualifications
Essential
- Educated to Degree level in a related subject or equally demonstrable experience
Desirable
- Project Management qualification e.g. Prince2 Foundation certificate
Training
Essential
- Willing to undertake all mandatory training as required
Experience
Essential
- Recent relevant work experience of a busy and fast paced environment
Desirable
- Experience and understanding of NHS estate
- Experience of property management, dealing with external agencies (e.g., NHSPS/CHP/Private Landlords etc)
- Experience of working with change management
- Experience of dealing with clinicians and senior management staff within the NHS environment
Knowledge
Essential
- Knowledge of practicalities of NHS estate
Skills
Essential
- Computer literate - Windows, Microsoft Office, and other software applications
- Knowledge and Experience of working for administrative functions on projects within the NHS
- Able to communicate to a high level both verbally and in writing
- Excellent interpersonal skills
- Flexible and adaptable to the changing needs of the service
- Ability to challenge staff at all levels
- Excellent attention to detail
- Ability to produce high quality reports
- Ability to effectively analyse data
Desirable
- Customer care skills
- Project Management skills
- Negotiation and influencing skills
Attitude/Approach
Essential
- Self-motivating and a self-starter
- Reliable, flexible and approachable
- Team player
- Strong customer service skills
- Conscientious
- Capable of managing and prioritising workload
- Able to work effectively and efficiently within a busy department and environment
Person Specification
Qualifications
Essential
- Educated to Degree level in a related subject or equally demonstrable experience
Desirable
- Project Management qualification e.g. Prince2 Foundation certificate
Training
Essential
- Willing to undertake all mandatory training as required
Experience
Essential
- Recent relevant work experience of a busy and fast paced environment
Desirable
- Experience and understanding of NHS estate
- Experience of property management, dealing with external agencies (e.g., NHSPS/CHP/Private Landlords etc)
- Experience of working with change management
- Experience of dealing with clinicians and senior management staff within the NHS environment
Knowledge
Essential
- Knowledge of practicalities of NHS estate
Skills
Essential
- Computer literate - Windows, Microsoft Office, and other software applications
- Knowledge and Experience of working for administrative functions on projects within the NHS
- Able to communicate to a high level both verbally and in writing
- Excellent interpersonal skills
- Flexible and adaptable to the changing needs of the service
- Ability to challenge staff at all levels
- Excellent attention to detail
- Ability to produce high quality reports
- Ability to effectively analyse data
Desirable
- Customer care skills
- Project Management skills
- Negotiation and influencing skills
Attitude/Approach
Essential
- Self-motivating and a self-starter
- Reliable, flexible and approachable
- Team player
- Strong customer service skills
- Conscientious
- Capable of managing and prioritising workload
- Able to work effectively and efficiently within a busy department and environment
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
