Job summary
Responsible for team administration across the Children in Special Circumstances teams in Bradford CAMHS.
Closing Date: 7th August 2025
Shortlisting Date: 8th August 2025
Interview Date: 19th August 2025
Main job responsibilities include:
o General Administrationo Data Inputtingo Clinical Administration within Clinical record systems (appointment booking, record keeping, waiting list maintenance, adding referrals etc.)o Undertake planned and unplanned work activities as assigned by Team Supervisoro General office duties (Letter typing, photocopying, filing, ordering, support with office stock control, scanning, post etc.)o Booking interpreters or booking transporto Effective diary managemento Meeting arrangements and supporto Dictation / Audio Typingo Copy typing of assessments, reports and letterso Produce high quality documents from written, recorded, dictated materialo Support with assigning workflow management activitieso Manage own workload and activity so that deadlines are achievedo To support with collecting dataSystem Administrationo Using workflow management system prioritising and supporting with coordination of requestso Book rooms across the Trust as requested through the booking systemo Using Microsoft Office software as part of daily roleo Using Trusts Intranet to support with roleo Using Digital Dictation software and maintaining letter templateso General clinical system support (e.g. letter templates, applying rotas, maintaining waiting lists)
Main duties of the job
Customer Service / Communicationo Providing telephony service to Trust wide services and ensuring the calls are routed to the relevant service and departmento Dealing with telephone and personal enquiries from members of the public and healthcare professionals. Provide non-clinical information and advice to patients and relatives within the boundaries of the roleo Undertaking reception and front of house duties at designated siteso Using e-technologies to improve efficient ways of communicationo Arranging appointments, interpreters and booking of transport as and when requested by members of the clinical teams.o Be a first point of contact for identified clinical services ensuring professional standards and the appropriate style of communication is deployed depending on the situation.
About us
Everything we do is underpinned by our core values: -We Care - We act with respect and empathy, and always value differenceWe Listen - We understand people's views and respond to their individual needsWe Deliver - We develop and provide excellent services and support our partnersWe will consider a variety of flexible working arrangements to enable staff to balance their work and home lives and support staff by offering a fantastic range of benefits including :Increase mileage rates for > 3500A wide range of health and wellbeing support packagesA range of internal and external development and learning opportunitiesPlus many more.We are also proud to pledge our support to the Armed Forces and hold a Bronze Award in the Defence Employer Recognition Scheme.BDCFT is dedicated to environmental and social sustainability by delivering on the commitments within our Green Plan. All staff are actively encouraged and supported to participate in training and to identify and implement sustainable quality improvement across all service areas and activities.The Trust reserves the right to close this position early if a significant number of applications are received.
Job description
Job responsibilities
Please read the attached Job description and person specification for more details about this role.
Right to Work in the UK
Applicants should be aware that for any individual who requires a visa to work in the UK, the Trust provides sponsorship for registered healthcare practitioner roles only. This is an essential requirement of the role, and the Trust is unable to offer you a role if you are unable to meet Trust requirements for sponsorship and Home Office requirements for a visa.Prior to your appointment you will be asked to provide confirmation of your right to work and reside in the UK. During your continued employment with the Trust, you have a personal responsibility to notify your manager as soon as possible should there be any changes to your right to work status.Regrettably, if the role is not eligible for sponsorship under the Trusts eligibility criteria, the Trust are unable to extend your employment beyond the expiration of your current visa. The Trust is not responsible or liable for ensuring that your employment continues after this period.As a condition of continuous employment, it essential you maintain the legal right to work in the United Kingdom throughout the duration of your employment with Bradford District Care NHS Foundation Trust (BDCFT). Any change in your right-to-work status, including but not limited to visa expiration, revocation, or denial of renewal, may impact your eligibility for employment with the Trust. It is your responsibility to promptly inform your Line Manager of any changes in your right-to-work status immediately and to provide necessary documentation for verification purposes. Failure to obtain or renew your visa in a timely manner is a breach of employment conditions and will result in termination of your employment. We appreciate your attention to this matter and your commitment to fulfilling this requirement promptly.
Job description
Job responsibilities
Please read the attached Job description and person specification for more details about this role.
Right to Work in the UK
Applicants should be aware that for any individual who requires a visa to work in the UK, the Trust provides sponsorship for registered healthcare practitioner roles only. This is an essential requirement of the role, and the Trust is unable to offer you a role if you are unable to meet Trust requirements for sponsorship and Home Office requirements for a visa.Prior to your appointment you will be asked to provide confirmation of your right to work and reside in the UK. During your continued employment with the Trust, you have a personal responsibility to notify your manager as soon as possible should there be any changes to your right to work status.Regrettably, if the role is not eligible for sponsorship under the Trusts eligibility criteria, the Trust are unable to extend your employment beyond the expiration of your current visa. The Trust is not responsible or liable for ensuring that your employment continues after this period.As a condition of continuous employment, it essential you maintain the legal right to work in the United Kingdom throughout the duration of your employment with Bradford District Care NHS Foundation Trust (BDCFT). Any change in your right-to-work status, including but not limited to visa expiration, revocation, or denial of renewal, may impact your eligibility for employment with the Trust. It is your responsibility to promptly inform your Line Manager of any changes in your right-to-work status immediately and to provide necessary documentation for verification purposes. Failure to obtain or renew your visa in a timely manner is a breach of employment conditions and will result in termination of your employment. We appreciate your attention to this matter and your commitment to fulfilling this requirement promptly.
Person Specification
Academic
Essential
- o Level 2 qualification in relevant field or equivalent level of Experience. (e.g. GCSE A-C or RSA II) o EDCL or equivalent
Desirable
- Business admin qualification
Experience
Essential
- Customer service experience (e.g. face to face, answering calls or correspondence) o Administration/office experience (i.e. diary management, electronic filing systems, meeting preparation, note taking, inputting data, collating and presenting information) o Providing administrative or secretarial support. o Experience of organising competing demands and workloads. o Experience of setting up and maintaining administrative systems and processes. o Experience of working autonomously and proactively
Desirable
- o Administration/office experience supporting senior management/clinical functions within the public sector. o Experience of audio typing/digital dictation (e.g. BigHand) o Previous NHS experience o Workflow management experience (e.g. job allocation)
Person Specification
Academic
Essential
- o Level 2 qualification in relevant field or equivalent level of Experience. (e.g. GCSE A-C or RSA II) o EDCL or equivalent
Desirable
- Business admin qualification
Experience
Essential
- Customer service experience (e.g. face to face, answering calls or correspondence) o Administration/office experience (i.e. diary management, electronic filing systems, meeting preparation, note taking, inputting data, collating and presenting information) o Providing administrative or secretarial support. o Experience of organising competing demands and workloads. o Experience of setting up and maintaining administrative systems and processes. o Experience of working autonomously and proactively
Desirable
- o Administration/office experience supporting senior management/clinical functions within the public sector. o Experience of audio typing/digital dictation (e.g. BigHand) o Previous NHS experience o Workflow management experience (e.g. job allocation)
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
