Job summary
This is an exciting opportunity for an enthusiastic and committed Band 3 Administrator to join our well established team of administrators and clinicians working to meet the health needs of children in care, care leavers, and those open to the youth justice service.
Admin support in respect of foster carers medicals is also a key part of this role.
Closing Date - 05/01/25
Shortlisting - 06/01/25
Interview - 14/01/25
Main duties of the job
You will work as part of an existing administrative service providing comprehensive admin support to clinicians.
You will be responsible for the management of the teams information systems and will be required to accurately maintain all elements of this, ensuring that all statutory notifications, to all agencies are undertaken ina timely manner.
You will be responsible for the production of high quality documents from written, recorded or dictated material.
You will be responsible for the administrative element of externally working with the Children and Families Trust database (LCS) and undertake training with to maintain awareness of system changes.
You will be responsible for taking and / or providing minutes and agendas for meetings.
You will be expected to provide and receive sensitive information with regards Safeguarding Children, communicating with a wide range of professionals, within the BDCFT Policies and Protocols.
You will be required to collate and distribute.
About us
Everything we do is underpinned by our core values: -
We Care - We act with respect and empathy, and always value difference
We Listen - We understand people's views and respond to their individual needs
We Deliver - We develop and provide excellent services and support our partners
We will consider a variety of flexible working arrangements to enable staff to balance their work and home lives and support staff by offering a fantastic range of benefits including :
Increase mileage rates for > 3500
A wide range of health and wellbeing support packages
A range of internal and external development and learning opportunities
Plus many more.
We are also proud to pledge our support to the Armed Forces and hold a Bronze Award in the Defence Employer Recognition Scheme.
BDCFT is dedicated to environmental and social sustainability by delivering on the commitments within our Green Plan. All staff are actively encouraged and supported to participate in training and to identify and implement sustainable quality improvement across all service areas and activities.
Job description
Job responsibilities
Please read the attached Job description and person specification for more details about this role.
Right to Work in the UK
Prior to your appointment you will be asked to provide confirmation of your right to work and reside in the UK. During your continued employment with the Trust, you have a personal responsibility to notify your manager as soon as possible should there be any changes to your right to work status.
Regrettably, if the role is not eligible for sponsorship under the Trusts eligibility criteria, the Trust are unable to extend your employment beyond the expiration of your current visa. The Trust is not responsible or liable for ensuring that your employment continues after this period.
As a condition of continuous employment, it essential you maintain the legal right to work in the United Kingdom throughout the duration of your employment with Bradford District Care NHS Foundation Trust (BDCFT). Any change in your right-to-work status, including but not limited to visa expiration, revocation, or denial of renewal, may impact your eligibility for employment with the Trust. It is your responsibility to promptly inform your Line Manager of any changes in your right-to-work status immediately and to provide necessary documentation for verification purposes. Failure to obtain or renew your visa in a timely manner is a breach of employment conditions and will result in termination of your employment. We appreciate your attention to this matter and your commitment to fulfilling this requirement promptly.
This role involves working as part of a team to ensure effective and efficient service delivery Monday - Friday 9am 5pm. Occasionally you may be required to work flexibly outside these hours.
You will work as part of an existing administrative service providing comprehensive admin support to clinicians.
You will be responsible for the management of the teamsinformation systems and will be required to accurately maintain all elements of this, ensuring that all statutory notifications, to all agencies are undertaken ina timely manner.
You will be responsible for the production of high qualitydocuments from written, recorded or dictatedmaterial.
You will be responsible for the administrative elementof externally working with the Children and FamiliesTrust database (LCS) and undertake training with to maintain awareness of system changes.
You will be responsible for taking and / or providing minutes and agendas for meetings.
You will be expected to provide and receive sensitive information with regards Safeguarding Children, communicating with a wide range ofprofessionals, within the BDCFT Policies andProtocols.
You will be required to collate and distributedocuments internally and externally, includingphotocopying as required, and to work within systemsfor transfer of information electronically, taking intoaccount data protection policies and procedures.
You will be required to:
Plan and prioritise workload dependent on service needs.Participate in regular supervision.
Attend all mandatory training.Participate annually identifying, developing, and agreeing your owndevelopment plan with your line manager using the Trust Appraisal process.Comply with all Trust policies, procedures, and protocols. Pay regard tomaterials and equipment.Carry out duties with due regard to the Trusts Equal Opportunity Policy.Seek advice and support from your line manager whenever necessary.
Job description
Job responsibilities
Please read the attached Job description and person specification for more details about this role.
Right to Work in the UK
Prior to your appointment you will be asked to provide confirmation of your right to work and reside in the UK. During your continued employment with the Trust, you have a personal responsibility to notify your manager as soon as possible should there be any changes to your right to work status.
Regrettably, if the role is not eligible for sponsorship under the Trusts eligibility criteria, the Trust are unable to extend your employment beyond the expiration of your current visa. The Trust is not responsible or liable for ensuring that your employment continues after this period.
As a condition of continuous employment, it essential you maintain the legal right to work in the United Kingdom throughout the duration of your employment with Bradford District Care NHS Foundation Trust (BDCFT). Any change in your right-to-work status, including but not limited to visa expiration, revocation, or denial of renewal, may impact your eligibility for employment with the Trust. It is your responsibility to promptly inform your Line Manager of any changes in your right-to-work status immediately and to provide necessary documentation for verification purposes. Failure to obtain or renew your visa in a timely manner is a breach of employment conditions and will result in termination of your employment. We appreciate your attention to this matter and your commitment to fulfilling this requirement promptly.
This role involves working as part of a team to ensure effective and efficient service delivery Monday - Friday 9am 5pm. Occasionally you may be required to work flexibly outside these hours.
You will work as part of an existing administrative service providing comprehensive admin support to clinicians.
You will be responsible for the management of the teamsinformation systems and will be required to accurately maintain all elements of this, ensuring that all statutory notifications, to all agencies are undertaken ina timely manner.
You will be responsible for the production of high qualitydocuments from written, recorded or dictatedmaterial.
You will be responsible for the administrative elementof externally working with the Children and FamiliesTrust database (LCS) and undertake training with to maintain awareness of system changes.
You will be responsible for taking and / or providing minutes and agendas for meetings.
You will be expected to provide and receive sensitive information with regards Safeguarding Children, communicating with a wide range ofprofessionals, within the BDCFT Policies andProtocols.
You will be required to collate and distributedocuments internally and externally, includingphotocopying as required, and to work within systemsfor transfer of information electronically, taking intoaccount data protection policies and procedures.
You will be required to:
Plan and prioritise workload dependent on service needs.Participate in regular supervision.
Attend all mandatory training.Participate annually identifying, developing, and agreeing your owndevelopment plan with your line manager using the Trust Appraisal process.Comply with all Trust policies, procedures, and protocols. Pay regard tomaterials and equipment.Carry out duties with due regard to the Trusts Equal Opportunity Policy.Seek advice and support from your line manager whenever necessary.
Person Specification
Qualifications
Essential
- Relevant Level 2 Qualification or demonstratable equivalent experience
- GCSE Passes at Grade C or above in Math's and English or equivalent
- prePrepared to undertake relevant training to develop skills required to carry out duties
Experience
Essential
- Demonstratable Administration / office experience
- Understanding of Confidentiality & Data Protection Act (1998)
- Competence and at least 2 years experience in using Microsoft Windows - Word, PowerPoint, Excel, and Outlook.
- Minute taking and transcribing within team. Experience of dealing with telephone calls of a highly sensitive nature and dealing with professional people.
- Knowledge of Information Governance
Desirable
- Previous experience of working within NHS.
- Knowledge of Safeguarding Children.
- Knowledge and experience of working in a multi-cultural environment.
Skills
Essential
- Strong written and verbal communication skills
- An ability to deal with sensitive issues.
- Have good interpersonal skills
- Demonstrates ability to work as part of a team.
- Ability to work under pressure.
Attitude
Essential
- Enthusiastic
- Flexible.
- Willing to learn
Person Specification
Qualifications
Essential
- Relevant Level 2 Qualification or demonstratable equivalent experience
- GCSE Passes at Grade C or above in Math's and English or equivalent
- prePrepared to undertake relevant training to develop skills required to carry out duties
Experience
Essential
- Demonstratable Administration / office experience
- Understanding of Confidentiality & Data Protection Act (1998)
- Competence and at least 2 years experience in using Microsoft Windows - Word, PowerPoint, Excel, and Outlook.
- Minute taking and transcribing within team. Experience of dealing with telephone calls of a highly sensitive nature and dealing with professional people.
- Knowledge of Information Governance
Desirable
- Previous experience of working within NHS.
- Knowledge of Safeguarding Children.
- Knowledge and experience of working in a multi-cultural environment.
Skills
Essential
- Strong written and verbal communication skills
- An ability to deal with sensitive issues.
- Have good interpersonal skills
- Demonstrates ability to work as part of a team.
- Ability to work under pressure.
Attitude
Essential
- Enthusiastic
- Flexible.
- Willing to learn
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
