Bradford District Care NHS Foundation Trust

Systems & Compliance Co-ordinator (Apprentice)

Information:

This job is now closed

Job summary

To achieve the Level 4 Apprenticeship Standard: Facilities Manager

We will support your training and development to become a subject matter expert in Facilities Management. On a day-to-day basis you will develop your knowledge to:

  • Support the Compliance & Systems Manager with the management, development, promotion, and application of CAFM systems underpinning and supporting the activities of Estates & Facilities (E&F) teams; principally with regard to the E&F task allocation software (Concept Evolution) and other systems including property software (MiCAD IPR), risk assessment software (BORIS) and internal systems including Intranet (SharePoint).
  • Administrate/develop systems that audit, monitor, measure, and report compliance within Estates & Facilities (E&F) using evidence-based techniques.
  • Work with an ethos of continuous improvement, optimising system effectiveness and supporting, developing, and training those using the systems.

Closing Date: 10th December 2023

Shortlisting Date: W/C 11th December 2023

Interview Date: TBC

Main duties of the job

  1. To support the Estates and Facilities (E&F) Compliance and Systems Manager on ensuring demonstrable, evidence-based compliance is available to allow the Directorate to provide and report assurance that all statutory and other relevant approved codes of practice including Health Technical Memoranda (HTMs) and Premises Assurance Model (PAM) are being met within the E&F performance management framework.
  2. To lead on obtaining/collating compliance assurance evidence from various sources (contractors, in-house team members etc.) and ensuring that this evidence is stored within the appropriate CAFM System.
  3. To regularly audit and measure performance to ensure demonstrable, evidence-based compliance with statutory and NHS compliance requirements across E&F.
  4. To exchange compliance information with specialists & non-specialists ensuring that complex information is presented in a manner required to meet the target audience's knowledge base.
  5. To use CAFM System: Concept Evolution at an intermediate level to undertake day to day operations/system administration duties (assigning licenses/user permissions, creating new users/setting up contractors, creating new locations etc.) and provide continuous improvement of the system.
  6. To regularly undertake asset capture / space utilisation surveys (with the assistance of the E&F Compliance and Systems Manager) for all inpatient and community sites where the findings of each survey are to be inputted/stored onto the relevant CAFM system.

About us

Everything we do is underpinned by our core values: -

We Care - We act with respect and empathy, and always value difference

We Listen - We understand people's views and respond to their individual needs

We Deliver - We develop and provide excellent services and support our partners

We will consider a variety of flexible working arrangements to enable staff to balance their work and home lives and support staff by offering a fantastic range of benefits including :

Increase mileage rates for > 3500

A wide range of health and wellbeing support packages

A range of internal and external development and learning opportunities

Plus many more.

We are also proud to pledge our support to the Armed Forces and hold a Bronze Award in the Defence Employer Recognition Scheme.

BDCFT is dedicated to environmental and social sustainability by delivering on the commitments within our Green Plan. All staff are actively encouraged and supported to participate in training and to identify and implement sustainable quality improvement across all service areas and activities.

Details

Date posted

27 November 2023

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year Per Annum

Contract

Permanent

Working pattern

Full-time

Reference number

453-23-5806779

Job locations

Lynfield Mount Hospital

Heights Ln, Daisy Hill

Bradford

BD9 6DP


Job description

Job responsibilities

Please read the attached Job Description / Person Specification for further details relating to the role.

Job description

Job responsibilities

Please read the attached Job Description / Person Specification for further details relating to the role.

Person Specification

Qualifications

Essential

  • L2 Qualification in English and Maths

Desirable

  • IWFM Level 3 Diploma in Facilities Management or Building Services Engineering in Level 3 BTEC National Diploma.
  • Any A-Level or equivalent L3 Qualification

Experience

Essential

  • Ability to use CAFM System: Concept Evolution (or equivalent task management software) at an intermediate level.
  • Experience of interpreting complex information to produce and distribute reports, summaries and statistics.

Desirable

  • Experience of working in an NHS environment
  • Experience of undertaking space utilisation/asset capture surveys.

Training

Essential

  • Commitment to continued professional development.
  • Attend training relevant to apprenticeship standard.

Desirable

  • Undertaken training delivered by MRI Software and/or MiCAD Software.

Knowledge

Essential

  • Ability to interrogate IT software systems to gather data/statistical information relevant to the target audience.
  • Basic knowledge of MiCAD Internet Property Register (IPR) and BORIS.

Desirable

  • A good understanding of engineering and building services
Person Specification

Qualifications

Essential

  • L2 Qualification in English and Maths

Desirable

  • IWFM Level 3 Diploma in Facilities Management or Building Services Engineering in Level 3 BTEC National Diploma.
  • Any A-Level or equivalent L3 Qualification

Experience

Essential

  • Ability to use CAFM System: Concept Evolution (or equivalent task management software) at an intermediate level.
  • Experience of interpreting complex information to produce and distribute reports, summaries and statistics.

Desirable

  • Experience of working in an NHS environment
  • Experience of undertaking space utilisation/asset capture surveys.

Training

Essential

  • Commitment to continued professional development.
  • Attend training relevant to apprenticeship standard.

Desirable

  • Undertaken training delivered by MRI Software and/or MiCAD Software.

Knowledge

Essential

  • Ability to interrogate IT software systems to gather data/statistical information relevant to the target audience.
  • Basic knowledge of MiCAD Internet Property Register (IPR) and BORIS.

Desirable

  • A good understanding of engineering and building services

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Bradford District Care NHS Foundation Trust

Address

Lynfield Mount Hospital

Heights Ln, Daisy Hill

Bradford

BD9 6DP


Employer's website

https://www.bdct.nhs.uk/current-vacancies/ (Opens in a new tab)

Employer details

Employer name

Bradford District Care NHS Foundation Trust

Address

Lynfield Mount Hospital

Heights Ln, Daisy Hill

Bradford

BD9 6DP


Employer's website

https://www.bdct.nhs.uk/current-vacancies/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Compliance & Systems Manager

Jacob Ratcliffe

Jacob.Ratcliffe@BDCT.nhs.uk

07919695876

Details

Date posted

27 November 2023

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year Per Annum

Contract

Permanent

Working pattern

Full-time

Reference number

453-23-5806779

Job locations

Lynfield Mount Hospital

Heights Ln, Daisy Hill

Bradford

BD9 6DP


Privacy notice

Bradford District Care NHS Foundation Trust's privacy notice (opens in a new tab)