Job summary
The Contract Administrator is a new role, created to support the increased responsibilities of the Contracts team, at an exciting time where the changing NHS landscape offers many opportunities for growth and development. This role will provide a range of administrative support within the Contracts team to support in delivering a high-quality service in the contracting and performance management of both clinical and non-clinical contracts.
The Contracts team is a dynamic and evolving team that provides expert support to the Trust in the management of its clinical and non-clinical contracts. We champion continued professional development and encourage all team members to engage in ongoing training and development.
Main duties of the job
A critical part of this role will include the provision of project management support for the Contracts team, oversight of our internal contracts management system (CMS), and some interorganisational working with our critical system partners.
The role will include the preparation of agendas, diary management, co-ordinating team meetings, taking formal minutes, following up actions, booking rooms and providing wider administrative support for the Contracts team.
In return the post holder will be offered the opportunity to manage a small portfolio of contracts, supported to access Contracts Management training and development, and fully engaged with the process of defining the service the team offers and the succession plans that underpin this.
About us
Rated 'Outstanding' by the Care Quality Commission, we are proud to provide high quality innovative services across most of the east of England that enable people to receive care closer to home and live healthier lives.
There's one reason why our services are outstanding - and that's our amazing staff - who, for the seventh year running, rated us incredibly highly in the national staff survey.
If you share our passion for innovative and high-quality care delivery, then please submit your application and join us on our exciting journey as a leading-edge specialist community provider. All are welcome to apply and our promise to you is a culture which prioritises staff engagement and development.
Job description
Job responsibilities
The role will:
- Manage and co-ordinate the administrative support services for the Contracting function. Ensuring all systems and processes operate efficiently, accurately and in a timely manner, through a process of continuous improvement.
- Track key dates associated with Contracts and service level agreements to ensure that the trust remains compliant with review and renewal dates.
- To work with other contract team colleagues in routine and ad hoc contract performance monitoring and review work.
- Take responsibility for a small portfolio of contracts as part of their ongoing PDP.
- Take ownership of the management of the internal Contracts Management System and produce monthly reports to share with Service Directors and other Senior Managers.
- Take responsibility for tracking Contract renewal, Business Cases, Contract Variations, Service Development and Improvement Plans and responding to or escalating queries regarding contracts.
- Support finance and contracting staff with investigating service delivery options.
- Use judgement to make decisions on ascertaining whether a contract breach may have occurred requiring escalation.
- Use performance data to create formal reports to be shared at exec level and outside the organisation.
Job description
Job responsibilities
The role will:
- Manage and co-ordinate the administrative support services for the Contracting function. Ensuring all systems and processes operate efficiently, accurately and in a timely manner, through a process of continuous improvement.
- Track key dates associated with Contracts and service level agreements to ensure that the trust remains compliant with review and renewal dates.
- To work with other contract team colleagues in routine and ad hoc contract performance monitoring and review work.
- Take responsibility for a small portfolio of contracts as part of their ongoing PDP.
- Take ownership of the management of the internal Contracts Management System and produce monthly reports to share with Service Directors and other Senior Managers.
- Take responsibility for tracking Contract renewal, Business Cases, Contract Variations, Service Development and Improvement Plans and responding to or escalating queries regarding contracts.
- Support finance and contracting staff with investigating service delivery options.
- Use judgement to make decisions on ascertaining whether a contract breach may have occurred requiring escalation.
- Use performance data to create formal reports to be shared at exec level and outside the organisation.
Person Specification
Qualifications and Training
Essential
- Educated to NVQ 4 level in a relevant field or equivalent level qualification or significant equivalent previous proven experience
- Extensive experience in a range of administrative procedures.
- Evidence of continuing professional development
Experience
Essential
- Demonstrable experience in dealing with the public/suppliers and dealing with sensitive and confidential information.
- Experience of managing contracts and contract variations.
- Significant administrative/ secretarial experience including initiating and maintaining office systems.
- Experience of partnership working across a range of organisations
Desirable
- Administration experience in the public sector.
- Experience /Knowledge of NHS contracting. Or relevant public sector experience.
Knowledge and Skills
Essential
- Ability to work under pressure in a busy working environment.
- Able to multi-task.
- Ability to co-ordinate work.
- Good communication skills
- Report writing skills
- Ability to work flexibly as part of a team.
- Time Management and prioritisation skills.
Person Specification
Qualifications and Training
Essential
- Educated to NVQ 4 level in a relevant field or equivalent level qualification or significant equivalent previous proven experience
- Extensive experience in a range of administrative procedures.
- Evidence of continuing professional development
Experience
Essential
- Demonstrable experience in dealing with the public/suppliers and dealing with sensitive and confidential information.
- Experience of managing contracts and contract variations.
- Significant administrative/ secretarial experience including initiating and maintaining office systems.
- Experience of partnership working across a range of organisations
Desirable
- Administration experience in the public sector.
- Experience /Knowledge of NHS contracting. Or relevant public sector experience.
Knowledge and Skills
Essential
- Ability to work under pressure in a busy working environment.
- Able to multi-task.
- Ability to co-ordinate work.
- Good communication skills
- Report writing skills
- Ability to work flexibly as part of a team.
- Time Management and prioritisation skills.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
