Recruitment Co-ordinator - St Ives, Norwich, or Luton

Job description

Job responsibilities

Main Duties and Responsibilities

1. Co-ordinate recruitment campaigns to ensure all elements of the process are completed within the Trusts time to hire targets and where appropriate seeking advice and guidance from the Recruitment Lead
2. Complete full recruitment cycle, including on-boarding, for the following services within geography of responsibility:
   1. All Bank
   2. All Internal and external recruitment
   3. Monitor adverts due to close and extend where appropriate
3. Amend, update and finalise recruitment adverts for a range of recruitment media including NHS Jobs, Trac, Electronic Staff Records (ESR) and the Trusts social media
4. To assist in organising and planning assessment centres ensuring co-ordination of schedules and producing interview packs for the interview panel. Arrange and administer written assessments
5. Support the various stages of the recruitment process including: pre-employment checks - e.g. verification of identity, right to work, employment history, references, professional registration, Disclosure and Barring Service (DBS) and occupational health.
6. Deal with candidate queries throughout the process and ensure they are updated at each stage in line with Recruitment procedures. Ensure all communication is recorded on NHS Jobs
7. Responding to recruitment queries, some of which may be complex, and provide accurate, timely recruitment advice to both internal and external stakeholders. At all times ensure that communications are effective and efficient ensuring a positive recruitment experience for all
8. Work on the redeployment process, ensuring all staff on the at risk register are updated on all vacancies. Participating in the matching process as appropriate, and liaising with staff Recruitment Lead and HR staff when managing suitable alternative employment opportunities for staf
9. Ensure all systems including spreadsheets and databases are maintained and accurate data available as Update systems and procedures as agreed with colleagues.
10. Ensure DBS checks are received and recorded effectively and efficiently onto ESR. Report any issues regarding DBS checks to the Recruitment Lead
11. As appropriate, encourage new starters to join the DBS update service
12. Support Managers to complete necessary risk assessments and inform the appropriate HR Advisor if a new starter is commencing employment prior to DBS clearance being received.
13. Participate in data cleansing on ESR and NHS jobs to maintain the integrity of data on our systems and enable the production of accurate workforce information
14. Review, suggest improvements and implement agreed improvements to working procedures, systems and practices across all recruitment and workforce supply in order to deliver a more effective recruitment service.
15. To attend and participate in Job Fairs, Open days, University and School events to advise and promote vacancies and the Trusts Growing our Workforce
16. Assist with the review and modification of recruitment literature, information, advertising copy, application forms, tests and assessment systems to ensure that all conform to current legislation and best practice
17. To be aware of employment legislation and highlight any concerns to Recruitment Lead
18. Facilitate the procurement of agency workers, adhering to Trust policy and NHS Improvement
19. Monitor the compliance of agency workers to mitigate risk, escalating to the Recruitment Lead any breaches.

1. Report any pre-employment checks which are unsatisfactory or highlight issues that may result in the withdrawal of conditional offers. All unsatisfactory checks or issues should be reported and discussed with the Recruitment Lead as a first step.
2. Highlight to the Recruitment Lead, situations that could compromise the achievement of targets.
3. Key Relationships and Stakeholders
   • Recruitment Team Colleagues
   • Recruiting Managers
   • Human Resources Department
   • Training & Education Department
   • IT Department
   • Shared Business Services (SBS)
   • Occupational Health
   • Other management teams
   • Applicants and candidates
   • Partnership Trusts within STP
   • Recruitment agencies
   • Atlantic Data / DBS
   • TrustID
   • Department of Immigration and Borders
   • Education Providers
   • JobCentre Plu

1. Work with colleagues to update or amend processes and systems to improve data quality and service delivery Participate in audits as and when required
2. Providing reports, presentations and attend meetings as appropriate

1. Responsible for day-to-day work allocation in collaboration with other Recruitment Co- Ordinators
2. Maintaining own professional development and requirement to take part in appraisal and KSF process

1. Observe and maintain strict confidentiality with regards to any patient/family/staff/records and information in line with the requirements of the Data Protection Act.
2. Any data that is taken/shared as part of a phone call or transported, faxed or transferred electronically must be undertaken with regard to the Trust Information Governance and Information Security
3. The post holder must adhere to the Trust risk assessment and risk management processes
4. The post holder must adhere to infection control policies and procedures
5. Undertake mandatory training and any other training relevant to the role as required by Cambridgeshire Community Services NHS Trust.
6. The post holder must participate in clinical and other audits as required
7. The post holder is required to participate in relevant emergency preparedness process for their team.

1. The post holder must at all times carry out his/her duties with regard to Cambridgeshire Community Services NHS Trust Workforce Diversity and Inclusion Policy.
2. To be aware of the responsibilities of all employees to maintain a safe and healthy environment for patients, visitors and staff.
3. All post holders must adhere to the code of conduct on confidentiality and be aware of and adhere to all Trust policies and procedures.
4. This job description is intended only as a guide to the range of duties involved. The post holder will need to be flexible and adaptable in order to respond to other duties that may be required from time to time and the changes and developments within the Trust.

Person Specification

Qualifications and Training

Essential

• oDiploma qualification in business administration or Certificate in HR Practice or Recruitment or equivalent experience o
• oWillingness to undertake a job relevant an apprenticeship qualification at the appropriate level for this position

Experience

Essential

• oUtilising IT system recruitment systems to deliver an effective and efficient service
• oExperience of working in a busy, demanding environment
• oExperience of working with confidential & sensitive information
• oAbility to plan and manage a range of complex activities

Desirable

• oWorking as a co-ordinator within a recruitment environment
• oManaging the recruitment cycle from advert through to final offer
• oWorking knowledge of NHS Jobs, ESR, Trac oOperational knowledge of NHS Employers Recruitment Standards oKnowledge of Agenda for Change Terms & Conditions of Employment

Skills

Essential

• oAbility to effectively prioritise and manage a varied and demanding workload to meet urgent deadlines
• oManage own workload effectively, delivering an efficient and effective service
• oAbility to analyse and interpret a range of data
• oAbility to consistently produce well- presented, accurate work
• oBe able to establish and maintain relationships with internal and external stakeholders at all levels
• oSupport the delivery of recruitment targets

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Cambridgeshire Community Services NHS Trust

Address

The Meadows

St Ives

PE27 4LG

Employer's website

https://www.cambscommunityservices.nhs.uk/careers (Opens in a new tab)