Coventry and Warwickshire Partnership Trust

Senior Admin Lead - Band 5

Information:

This job is now closed

Job summary

The post holder will support the CRT Service Manager and Business Manager with:

Performance, data collection, analysis, validation and presentation. They will have the ability to manipulate and report on clinical and business activities and information and will validate and analyse to support performance management for the CRT, Service Manager, Clinical Operations and Business Manager (Business Manager) and various multi agency meetings.

Efficient reporting purposes and achievement within tight reporting timeframes.

Timely distribution and improving quality in respect of the clinical activity and service data and key performance indicators.

The post holder will also support the Service Manager with data entry and use of Trust systems e.g., ESR, Integra, Supply Chain and others.

Main duties of the job

Monitor and manage the S117/Secure Caseload list and CAMHS transitions, report new cases added/removed, and liaise with management to effect the changes

Manage the development, collection, production and processing of information and data, including key performance indicators, to support the analysis and reporting requirements of the CRT Service Manager, MH Directorate Senior Leadership Team, and multi-agency team meetings

Manage the Team Admin staff who are responsible for the Clinical Review Team diary - ensuring that essential duties are covered. To inform the service manager and leads of any problems/deficits and monitor, record and submit productivity and performance (internally and externally - after Service Manager Signoff).

About us

At Coventry and Warwickshire Partnership NHS Trust (CWPT), we deliver a wide range of physical, mental health, learning disability and autism services, and are proud to serve communities across Coventry, Warwickshire and beyond.

We put 'people at our heart'; this ethos is at the centre of everything we do and how we do it. We care for our staff and colleagues as much as they care for others and offer a wide range of benefits and development opportunities.

These include:

  • generous annual leave entitlement which increases during your time with us
  • excellent learning and development opportunities, including apprenticeship frameworks, distance learning, internal training, coaching and mentoring, and much more
  • salary sacrifice schemes for lease car/ vehicle, Cycle to Work, home and electronics, gym membership and more
  • discounts with a range of retailers, restaurants and entertainment venues through our Employee Assistance Programme and NHS discount schemes
  • wellbeing support, including an in-house counselling service, external helpline and more
  • staff networks and support groups

We're always on the lookout for people who share our passion for improving the lives and wellbeing of people in our community, as well as our values of compassion, collaboration, excellence, integrity and respect.

Details

Date posted

23 December 2024

Pay scheme

Agenda for change

Band

Band 5

Salary

£29,970 to £36,483 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

444-6889433-CG

Job locations

City of Coventry Health Centre

Coventry

CV1 4FS


Job description

Job responsibilities

Monitor and manage the S117/Secure Caseload list and CAMHS transitions, report new cases added/removed, and liaise with management to effect the changes

Manage the development, collection, production and processing of information and data, including key performance indicators, to support the analysis and reporting requirements of the CRT Service Manager, MH Directorate Senior Leadership Team, and multi-agency team meetings

Manage the Team Admin staff who are responsible for the Clinical Review Team diary ensuring that essential duties are covered. To inform the service manager and leads of any problems/deficits and monitor, record and submit productivity and performance (internally and externally after Service Manager Signoff).

Job description

Job responsibilities

Monitor and manage the S117/Secure Caseload list and CAMHS transitions, report new cases added/removed, and liaise with management to effect the changes

Manage the development, collection, production and processing of information and data, including key performance indicators, to support the analysis and reporting requirements of the CRT Service Manager, MH Directorate Senior Leadership Team, and multi-agency team meetings

Manage the Team Admin staff who are responsible for the Clinical Review Team diary ensuring that essential duties are covered. To inform the service manager and leads of any problems/deficits and monitor, record and submit productivity and performance (internally and externally after Service Manager Signoff).

Person Specification

Qualifications

Essential

  • Good General Education (e.g. GCSE English and Maths A-C
  • QCF Team Leading Level 4 / First Line Management Level 3/4 or equivelant

Experience

Essential

  • Experience of working with a range of Microsoft Office packages (eg. Word, Excel, Outlook, PowerPoint and Access)
  • Relevant experience of working in Healthcare
  • Relevant experience of working in a busy office/customer care environment is essential

Desirable

  • Experience of working in a Children's Looked After department

Personal Attributes

Essential

  • Work effectively and flexibly as part of a team to meet the needs of the services
  • Confident in dealing with people at all levels
  • Ability to travel to multiple sites
  • Experience of working with vulnerable children and/or young people's services

Knowledge and Skills

Essential

  • experience of working with Microsoft systems such as excel
  • experience of maintaining data bases
  • Ability to maintain relevant recording and information systems
  • experience in minute taking

Desirable

  • experience in managing and supervising staff
Person Specification

Qualifications

Essential

  • Good General Education (e.g. GCSE English and Maths A-C
  • QCF Team Leading Level 4 / First Line Management Level 3/4 or equivelant

Experience

Essential

  • Experience of working with a range of Microsoft Office packages (eg. Word, Excel, Outlook, PowerPoint and Access)
  • Relevant experience of working in Healthcare
  • Relevant experience of working in a busy office/customer care environment is essential

Desirable

  • Experience of working in a Children's Looked After department

Personal Attributes

Essential

  • Work effectively and flexibly as part of a team to meet the needs of the services
  • Confident in dealing with people at all levels
  • Ability to travel to multiple sites
  • Experience of working with vulnerable children and/or young people's services

Knowledge and Skills

Essential

  • experience of working with Microsoft systems such as excel
  • experience of maintaining data bases
  • Ability to maintain relevant recording and information systems
  • experience in minute taking

Desirable

  • experience in managing and supervising staff

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Coventry and Warwickshire Partnership Trust

Address

City of Coventry Health Centre

Coventry

CV1 4FS


Employer's website

https://www.covwarkpt.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Coventry and Warwickshire Partnership Trust

Address

City of Coventry Health Centre

Coventry

CV1 4FS


Employer's website

https://www.covwarkpt.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

project manager/ data analyst

Lauren Foley

lauren.foley@covwarkpt.nhs.uk

02476322745

Details

Date posted

23 December 2024

Pay scheme

Agenda for change

Band

Band 5

Salary

£29,970 to £36,483 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

444-6889433-CG

Job locations

City of Coventry Health Centre

Coventry

CV1 4FS


Supporting documents

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