Coventry and Warwickshire Partnership Trust

Personal Assistant - Band 4

Information:

This job is now closed

Job summary

3 month fixed term contract for a Personal Assistant 37.5 hours per week.

We are seeking an enthusiastic and self-motivated individual to undertake the role of Personal Assistant. The successful candidate will support the Interim General Manager for the Children and Young People MH Services known as Rise.

Fixed Term Contract for 3 months

Band 4 Personal Assistant - Possible agile working with home rota

Base: Parkside House Coventry

Hours: 37.5 hours per week

Main duties of the job

An exciting opportunity has arisen within the Mental Health Directorate for Coventry & Warwickshire Partnership .

We are seeking an enthusiastic and self-motivated individual to undertake the role of Personal Assistant. The successful candidate will support the Interim General Manager for the Children and Young People MH Services known as Rise. You will provide a comprehensive and professional personal office service including full administrative and secretarial support to the Safety and Quality team in order to maintain effective and efficient services. Primary duties will include; diary management, coordinating internal and external meetings, preparation of agendas and associated documentation. You must be able to plan and manage a range of complex duties, organise own work to meet deadlines and respond professionally to enquiries both internal and external to the organisation

For more information on this role please see the attached support information. This will give you a better overview of the job role and requirements.

About us

At Coventry and Warwickshire Partnership NHS Trust (CWPT), we deliver a wide range of physical, mental health, learning disability and autism services, and are proud to serve communities across Coventry, Warwickshire and beyond.

We put 'people at our heart'; this ethos is at the centre of everything we do and how we do it. We care for our staff and colleagues as much as they care for others and offer a wide range of benefits and development opportunities.

These include:

  • generous annual leave entitlement which increases during your time with us
  • excellent learning and development opportunities, including apprenticeship frameworks, distance learning, internal training, coaching and mentoring, and much more
  • salary sacrifice schemes for lease car/ vehicle, Cycle to Work, home and electronics, gym membership and more
  • discounts with a range of retailers, restaurants and entertainment venues through our Employee Assistance Programme and NHS discount schemes
  • wellbeing support, including an in-house counselling service, external helpline and more
  • staff networks and support group

We're always on the lookout for people who share our passion for improving the lives and wellbeing of people in our community, as well as our values of compassion, collaboration, excellence, integrity and respect.

Details

Date posted

02 February 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year per annum

Contract

Fixed term

Duration

3 months

Working pattern

Full-time

Reference number

444-6016639-CG

Job locations

Parkside House

Quinton Road

Coventry

CV1 2NJ


Job description

Job responsibilities

In addition to the above, the post holder will have experience of working as a personal assistant, combining high standards and commitment with experience and excellent communication both written and verbal, alongside having exceptional organisational skills are essential for this post. You must be able to provide evidence of working in a busy environment, utilising secretarial and administrative skills including minute/note taking experience, as well as Microsoft packages.

Job description

Job responsibilities

In addition to the above, the post holder will have experience of working as a personal assistant, combining high standards and commitment with experience and excellent communication both written and verbal, alongside having exceptional organisational skills are essential for this post. You must be able to provide evidence of working in a busy environment, utilising secretarial and administrative skills including minute/note taking experience, as well as Microsoft packages.

Person Specification

Qualifications

Essential

  • Good General Education (e.g. GCSE English and Maths A-C)
  • QCF Business Administration Level 3
  • QCF Customer Service Level 3
  • QCF Team Leading Level 2 / First Line Management Level 3

Experience

Essential

  • Competent working with a range of Microsoft Office packages (e.g. Word, Excel, Outlook, PowerPoint and Access)
  • Experience of working in a busy office / customer care environment
  • Secretarial experience for senior managers/ directors
  • Diary Management
  • Experience of minute taking
  • Competent at creating excel spreadsheets

Knowledge

Essential

  • Articulate with excellent communication / customer care skills both written and verbal demonstrating sympathy and compassion
  • Advanced keyboard / IT skills
  • Ability to manage and prioritise own and other's workload and use own initiative
  • Ability to work autonomously
  • Excellent organisation skills and ability to multitask
  • Excellent time management skills ability to prioritise conflicting demands in order to meet deadlines
  • Excellent knowledge and understanding of office procedures
  • Ability to take and transcribe notes of meetings in a timely manner
  • Ability to establish and maintain relevant recording and information systems
  • Ability to problem solve and deal professionally with complaints
  • Understand confidentiality and apply the principles in every day working practice

Other

Essential

  • Ability to travel to multiple sites
Person Specification

Qualifications

Essential

  • Good General Education (e.g. GCSE English and Maths A-C)
  • QCF Business Administration Level 3
  • QCF Customer Service Level 3
  • QCF Team Leading Level 2 / First Line Management Level 3

Experience

Essential

  • Competent working with a range of Microsoft Office packages (e.g. Word, Excel, Outlook, PowerPoint and Access)
  • Experience of working in a busy office / customer care environment
  • Secretarial experience for senior managers/ directors
  • Diary Management
  • Experience of minute taking
  • Competent at creating excel spreadsheets

Knowledge

Essential

  • Articulate with excellent communication / customer care skills both written and verbal demonstrating sympathy and compassion
  • Advanced keyboard / IT skills
  • Ability to manage and prioritise own and other's workload and use own initiative
  • Ability to work autonomously
  • Excellent organisation skills and ability to multitask
  • Excellent time management skills ability to prioritise conflicting demands in order to meet deadlines
  • Excellent knowledge and understanding of office procedures
  • Ability to take and transcribe notes of meetings in a timely manner
  • Ability to establish and maintain relevant recording and information systems
  • Ability to problem solve and deal professionally with complaints
  • Understand confidentiality and apply the principles in every day working practice

Other

Essential

  • Ability to travel to multiple sites

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Coventry and Warwickshire Partnership Trust

Address

Parkside House

Quinton Road

Coventry

CV1 2NJ


Employer's website

https://www.covwarkpt.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Coventry and Warwickshire Partnership Trust

Address

Parkside House

Quinton Road

Coventry

CV1 2NJ


Employer's website

https://www.covwarkpt.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Senior Admin Lead

Ghislane Barker

ghislane.barker@covwarkpt.nhs.uk

07818561772

Details

Date posted

02 February 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year per annum

Contract

Fixed term

Duration

3 months

Working pattern

Full-time

Reference number

444-6016639-CG

Job locations

Parkside House

Quinton Road

Coventry

CV1 2NJ


Supporting documents

Privacy notice

Coventry and Warwickshire Partnership Trust's privacy notice (opens in a new tab)