Personal Assistant - Band 4 FTC

Job summary

12 month secondment opportunity (see attached SA form)

An exciting secondment opportunity (with a view for it to be made substantive following ratification of job description) has arisen within Learning Disabilities/ASD Directorate for a fulltime Personal Assistant.

We are seeking an enthusiastic and self-motivated individual to undertake the role of Personal Assistant. You must have experience of working as a Personal Assistant. The successful candidate will provide comprehensive administrative and project management supporting the Senior Management Team for Learning Disabilities/ASD Directorate.

Please note many Trust interviews are currently taking place through Microsoft Teams, this can be downloaded either through the App Store or Google Play for use on your phone/tablet.

Main duties of the job

For more information on this role please see the attached support information. This will give you a better overview of the job role and requirements.

Primary duties will include; diary management, coordinating internal and external meetings, preparation of agendas and associated documentation, taking minutes and providing support to the Covid19 LD Hub.

Working closely with the Senior Management Team on project work, responsibility for maintaining Action Trackers, spreadsheets, data bases

Combining high standards and commitment with experience and excellent communication both written and verbal alongside having exceptional organisational skills are essential for this post. You must be able to provide evidence of working in a busy environment, utilising advanced secretarial and administrative skills including minute/note taking experience. The successful applicant will have an excellent knowledge in the use of a variety of databases including Excel and PowerPoint etc. and ideally some internal systems. You will be working in a fast-paced environment, & therefore require the ability to multitask and prioritise your own workload and that of others, working as part of a team and have a professional attitude.

You must be able to build effective working relationships, be approachable and accessible with excellent communication and organisational skills.

About us

The successful applicant must be able to work core hours 8.30 am - 5.00 pm and a physical presence at Brooklands is expected for the majority of the week.

Applicants will be shortlisted and interviewed in accordance with the Trust's Recruitment and Selection Policy.

CWPT candidates should notify their manager that they wish to apply for a Secondment opportunity. The staff member should obtain the prior permission of his/her line manager using the form Appendix 3 found in the Secondment and Acting Up Policy.