Job summary
subject to Job evaluation
The Corporate PA will provide an efficient and effective
administrative and corporate support service within the Executive Office,
contributing to the smooth day to day running of corporate and executive
functions.
The post holder will support senior colleagues by
coordinating diaries, meetings, correspondence and records, ensuring that
administrative processes are followed accurately and in a timely manner. The
role requires good organisational skills, attention to detail, and the ability
to work confidently within established procedures in a busy NHS environment.
Main duties of the job
Responsible
for the smooth running of Exec Directors office providing an efficient and
effective PA role and utilising a high degree of initiative, diplomacy,
organisational ability and flexibility to resolve day to day issues
About us
If you are being interviewed you must accept an interview slot in the system to continue, even if you have arranged with the manager.
You must be able to produce ALL certificates stated essential in the person specification or you will not be able to complete pre-employment checks.
We provide hospital services from two acute sites - Darlington Memorial Hospital and University Hospital of North Durham. We have a centre for planned care in Bishop Auckland and provide care from community hospitals in Chester-le-Street, Shotley Bridge, Barnard Castle, Sedgefield and Weardale as well as over 80 other community based settings and providing care in patients' homes.
We particularly welcome applications from disabled and Black, Asian and Minority Ethnic (BAME) candidates as BAME and disabled people are currently under-represented.
Full Job Descriptions can be found in the adverts supporting documents.
Over reliance on
AI-generated content is discouraged and may diminish the applicant's chances of
success.
For the most up-to-date information on visa requirements and eligibility, please check online to determine whether you can apply.
Job description
Job responsibilities
Support
and provide PA support to senior Executive Directors and wider colleagues
within the Chief Executive Team. The role encompasses diary management, setting
up of meetings both internal and external ensuring agendas and papers are
prepared well in advance. When required do AI minutes and action logs using
CoPilot. Dealing with incoming calls from both internal colleagues and external
individuals, redirecting and escalting as appropriate
Job description
Job responsibilities
Support
and provide PA support to senior Executive Directors and wider colleagues
within the Chief Executive Team. The role encompasses diary management, setting
up of meetings both internal and external ensuring agendas and papers are
prepared well in advance. When required do AI minutes and action logs using
CoPilot. Dealing with incoming calls from both internal colleagues and external
individuals, redirecting and escalting as appropriate
Person Specification
Qualifications
Essential
- NVQ Level 3 in Business Administration or equivalent, or equivalent experience in an administrative / corporate support role.
Experience
Essential
- Experience of working in a busy office or administrative environment
- Experience supporting meetings, diaries or administrative processes
- Experience maintaining accurate records and handling confidential information
Desirable
- Experience working in the NHS or public sector
- Experience supporting senior managers or corporate services
Special Skills and Knowledge
Essential
- Good organisational and time-management skills
- Ability to follow procedures and work to deadlines
- Ability to organise own workload and prioritise, often under pressure
- Accurate minute-taking / note-taking skills, use of CoPilot would be an advantage
- Competent IT skills including Microsoft Outlook, Word and Excel
- Understanding of confidentiality and Information Governance requirements
- Knowledge of Trusts policies and procedures
- Knowledge of data protection and Caldicott Principles and demonstrate understanding of confidentiality and the associated legal and policy requirements
- Able to work with minimal supervision following set procedures
- Clear and professional written and verbal communication skills
- Ability to deal with routine enquiries appropriately and escalate when required
- Ability to work effectively as part of a team
- Effective interpersonal skills
- Reliable and well organised
- Attention to detail
- Professional and discreet approach
- Willingness to learn and develop skills
- Reliable and well organised
Desirable
- Familiarity with electronic meeting systems or document management systems
Special Requirments
Essential
- The role requires regular travel between sites, therefore, a full UK Driving License and access to a vehicle for work purposes is essential
Person Specification
Qualifications
Essential
- NVQ Level 3 in Business Administration or equivalent, or equivalent experience in an administrative / corporate support role.
Experience
Essential
- Experience of working in a busy office or administrative environment
- Experience supporting meetings, diaries or administrative processes
- Experience maintaining accurate records and handling confidential information
Desirable
- Experience working in the NHS or public sector
- Experience supporting senior managers or corporate services
Special Skills and Knowledge
Essential
- Good organisational and time-management skills
- Ability to follow procedures and work to deadlines
- Ability to organise own workload and prioritise, often under pressure
- Accurate minute-taking / note-taking skills, use of CoPilot would be an advantage
- Competent IT skills including Microsoft Outlook, Word and Excel
- Understanding of confidentiality and Information Governance requirements
- Knowledge of Trusts policies and procedures
- Knowledge of data protection and Caldicott Principles and demonstrate understanding of confidentiality and the associated legal and policy requirements
- Able to work with minimal supervision following set procedures
- Clear and professional written and verbal communication skills
- Ability to deal with routine enquiries appropriately and escalate when required
- Ability to work effectively as part of a team
- Effective interpersonal skills
- Reliable and well organised
- Attention to detail
- Professional and discreet approach
- Willingness to learn and develop skills
- Reliable and well organised
Desirable
- Familiarity with electronic meeting systems or document management systems
Special Requirments
Essential
- The role requires regular travel between sites, therefore, a full UK Driving License and access to a vehicle for work purposes is essential
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
County Durham & Darlington NHS Foundation Trust
Address
Darlington Memorial Hospital NHS Trust
Hollyhurst Road
Darlington
County Durham
DL3 6HX
United Kingdom
Employer's website
https://www.cddft.nhs.uk/ (Opens in a new tab)
