Job summary
An exciting opportunity has arisen for a suitably qualified,
enthusiastic and motivated individual to join our Pharmacy Procurement team at
County Durham and Darlington NHS Foundation Trust.
In this role, you will be responsible for the effective,
safe and timely procurement of medicines for use across the Trust. You will
ensure invoices are processed accurately for payment in accordance with Trust
standing financial instructions (SFI) and will play a key part in monitoring
stock levels, resolving supply issues and supporting the smooth running of
daily operations.
We are looking for someone who is committed to
delivering a highquality service, demonstrates a professional
attitude and works well as part of a team.
Main duties of the job
To work closely with the
Senior Pharmacy Procurement and Homecare Technician and other members of the
pharmacy team to ensure safe and efficient procurement and homecare services
are maintained.
To use the pharmacy
ordering system to ensure timely:
Ordering and receipt of medicines
Recognition of issues with the pharmacy drug file
Reconciliation of
invoices
To ensure that all
out-standing orders are followed up on a regular basis to reduce the risk of
medicines being out of stock. Any stock problems encountered must be
effectively communicated within the procurement team.
To
liaise and communicate with other members of the wider pharmacy team and other
healthcare professionals, regarding problems or issues with stock
About us
If you are being interviewed you must accept an interview slot in the system to continue, even if you have arranged with the manager.
You must be able to produce ALL certificates stated essential in the person specification or you will not be able to complete pre-employment checks.
We provide hospital services from two acute sites - Darlington Memorial Hospital and University Hospital of North Durham. We have a centre for planned care in Bishop Auckland and provide care from community hospitals in Chester-le-Street, Shotley Bridge, Barnard Castle, Sedgefield and Weardale as well as over 80 other community based settings and providing care in patients' homes.
We particularly welcome applications from disabled and Black, Asian and Minority Ethnic (BAME) candidates as BAME and disabled people are currently under-represented.
Full Job Descriptions can be found in the adverts supporting documents.
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For the most up-to-date information on visa requirements and eligibility, please check online to determine whether you can apply.
Job description
Job responsibilities
The post holder will;
Ensure that any problems
on receipt of goods are dealt with in a timely manner (including return to
suppliers, damaged and short dated stock)
Input into and follow,
all agreed local procedures with regards to procurement and homecare processes
to ensure process is efficient and accurate
Utilise the automatic
ordering system in a timely and effective manner to produce purchase orders
Ensure all orders are
raised and authorised in a timely manner
Where appropriate,
challenge requests for non-formulary items or medication that is orphan (that
has been deactivated on the pharmacy system), supporting and empowering other
administration staff to do the same
Discuss any reasons why
supply problems cannot be resolved to the Senior Procurement Pharmacy
Technician
As directed by senior
members of the procurement and homecare team, contact manufacturers and
wholesalers to gain information regarding individual products or service
Deal with telephone
enquiries to either resolve the enquiry directly or ensure the efficient
transfer to an appropriate person, ensuring prompt and efficient action
Process
and reconcile invoices in line with agreed processes to ensure timely payment by finance
Job description
Job responsibilities
The post holder will;
Ensure that any problems
on receipt of goods are dealt with in a timely manner (including return to
suppliers, damaged and short dated stock)
Input into and follow,
all agreed local procedures with regards to procurement and homecare processes
to ensure process is efficient and accurate
Utilise the automatic
ordering system in a timely and effective manner to produce purchase orders
Ensure all orders are
raised and authorised in a timely manner
Where appropriate,
challenge requests for non-formulary items or medication that is orphan (that
has been deactivated on the pharmacy system), supporting and empowering other
administration staff to do the same
Discuss any reasons why
supply problems cannot be resolved to the Senior Procurement Pharmacy
Technician
As directed by senior
members of the procurement and homecare team, contact manufacturers and
wholesalers to gain information regarding individual products or service
Deal with telephone
enquiries to either resolve the enquiry directly or ensure the efficient
transfer to an appropriate person, ensuring prompt and efficient action
Process
and reconcile invoices in line with agreed processes to ensure timely payment by finance
Person Specification
Special Requirements
Essential
- Able to travel across Trust sites to meet the requirements of the post
Qualifications
Essential
- English and Maths (Grade C and above) (or equivalent)
Desirable
- IT qualification
- Basic NHS Purchasing Knowledge
- L2 Certificate in Pharmacy Service Skills
- Level 2 Certificate in Business & Administration
- Science qualification
Special Skills & Knowledge
Essential
- Good computer and keyboard skills.
- Knowledge of Microsoft Word and Excel.
- Basic understanding of stock management
- Be organised, methodical and accurate in approach to tasks and able to demonstrate this approach in a busy environment.
- Have attention to detail, ownership and pride in own work.
- Excellent communication skills for dealing with people both internal and external to the Trust.
- Good time keeping and ability to work under pressure.
- Good written communication skills
Desirable
- Knowledge of drugs and their uses.
- Evidence of personal development.
- Experience of databases and spreadsheets
Experience
Essential
- Demonstrate experience of working in a team
- Experience of dealing with people
- Experience of working under pressure
Desirable
- Previous experience of working in a purchasing or finance environment
- Previous experience of working in a hospital or retail pharmacy
- Working knowledge of live pharmacy stock control systems
Person Specification
Special Requirements
Essential
- Able to travel across Trust sites to meet the requirements of the post
Qualifications
Essential
- English and Maths (Grade C and above) (or equivalent)
Desirable
- IT qualification
- Basic NHS Purchasing Knowledge
- L2 Certificate in Pharmacy Service Skills
- Level 2 Certificate in Business & Administration
- Science qualification
Special Skills & Knowledge
Essential
- Good computer and keyboard skills.
- Knowledge of Microsoft Word and Excel.
- Basic understanding of stock management
- Be organised, methodical and accurate in approach to tasks and able to demonstrate this approach in a busy environment.
- Have attention to detail, ownership and pride in own work.
- Excellent communication skills for dealing with people both internal and external to the Trust.
- Good time keeping and ability to work under pressure.
- Good written communication skills
Desirable
- Knowledge of drugs and their uses.
- Evidence of personal development.
- Experience of databases and spreadsheets
Experience
Essential
- Demonstrate experience of working in a team
- Experience of dealing with people
- Experience of working under pressure
Desirable
- Previous experience of working in a purchasing or finance environment
- Previous experience of working in a hospital or retail pharmacy
- Working knowledge of live pharmacy stock control systems
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
County Durham & Darlington NHS Foundation Trust
Address
Shotley Bridge General Hospital
Woodlands Road
CONSETT
County Durham
DH8 0NB
United Kingdom
Employer's website
https://www.cddft.nhs.uk/ (Opens in a new tab)
