Job summary
Clinical administration is a key function in the management
and day to day functionality of the countywide adult bladder and bowel team and
the patients they care for. The purpose
of this role is to work with and support the adult bladder and bowel team with
their clinical administration functions associated with the management of patients;
accepting incoming tasks / emails and referrals to the team, setting up clinic
ledgers and making amendments as needed.
The combined population of the area in County Durham and
Darlington covered is approximately 600,000 population.
Main duties of the job
To be responsible for the accepting and completing of
electronic tasks with the help of the nursing staff as required.
Work with both SystmOne and an online ordering system to
contribute to patient care.
Carry out administrative and housekeeping tasks to support
the service and patient care.
Support Lead nurses with Home Delivery Service receipting
and monitoring of invoices / budget.
Complete Cardea ordering and monitor budget accordingly.
Participate and provide training around the electronic
patient management system and functioning of the team in their area.
Provide and receive routine information requiring tact or
persuasive skills
Provide and receive complex or sensitive information,
dealing with and understanding behaviours.
Provide advice, instruction or
training to the team
About us
If you are being interviewed you must accept an interview slot in the system to continue, even if you have arranged with the manager
You must be able to produce ALL certificates stated essential in the person specification or you will not be able to complete pre-employment checks
We provide hospital services from two acute sites - Darlington Memorial Hospital and University Hospital of North Durham. We have a centre for planned care in Bishop Auckland and provide care from community hospitals in Chester-le-Street, Shotley Bridge, Barnard Castle, Sedgefield and Weardale as well as over 80 other community based settings and providing care in patients' homes.
We particularly welcome applications from disabled and Black, Asian and Minority Ethnic (BAME) candidates as BAME and disabled people are currently under-represented
Full Job Descriptions can be found in the adverts supporting documents
Over reliance on
AI-generated content is discouraged and may diminish the applicant's chances of
success
For the most up-to-date information on visa requirements and eligibility, please check online to determine whether you can apply.
From April 9th 2025 - Healthcare assistants - You must have a minimum of two years
of experience working within the NHS as a HCA for the Trust to consider
sponsorship (we will only consider sponsorship if you meet this criteria and
have a current visa expiring within 3 months)
Job description
Job responsibilities
Supporting the adult bladder and bowel team in accepting
electronic referrals and tasks, action appropriately, follows SOPs, procedures
and treatment plans whilst seeking advice if required.
Manages own workload with an understanding of what needs to
be done, when and why in order to assist the function of the team. Has the ability to flexible and prioritise if
required due to an unexpected or urgent need.
Provide staff with advice re administrative procedures and
help with access as required. This includes
general admin duties and IAA functions.
Communicate with patients, relatives and health care
practitioners effectively
Demonstrating effective time management skills and
participates in the monitoring and reviewing of team performance.
Gather key audit data from electronic systems and produce
reports to adult bladder and bowel lead nurses as requested and within time
scales.
Promote an environment where health promotion and informed
patient choice is encouraged and developed to its maximum potential, within the
available resources
To undertake relevant training to enable the provision of a
high quality service.
To complete effective record keeping in accordance with
Trust policy and legal requirements.
To commit to continuous personal development / lifelong
learning by attending mandatory training, relevant training courses , use of
eLearning and adhere to all trust policies and procedures.
To attend regular admin meetings / 1:1 sessions, to
undertake appraisal preparation and contribute to objective setting and
personal development planning.
To participate in and contribute to all activities
associated with the teams response to current trends and changes within the NHS
Any other duties requested by the lead nurse
Job description
Job responsibilities
Supporting the adult bladder and bowel team in accepting
electronic referrals and tasks, action appropriately, follows SOPs, procedures
and treatment plans whilst seeking advice if required.
Manages own workload with an understanding of what needs to
be done, when and why in order to assist the function of the team. Has the ability to flexible and prioritise if
required due to an unexpected or urgent need.
Provide staff with advice re administrative procedures and
help with access as required. This includes
general admin duties and IAA functions.
Communicate with patients, relatives and health care
practitioners effectively
Demonstrating effective time management skills and
participates in the monitoring and reviewing of team performance.
Gather key audit data from electronic systems and produce
reports to adult bladder and bowel lead nurses as requested and within time
scales.
Promote an environment where health promotion and informed
patient choice is encouraged and developed to its maximum potential, within the
available resources
To undertake relevant training to enable the provision of a
high quality service.
To complete effective record keeping in accordance with
Trust policy and legal requirements.
To commit to continuous personal development / lifelong
learning by attending mandatory training, relevant training courses , use of
eLearning and adhere to all trust policies and procedures.
To attend regular admin meetings / 1:1 sessions, to
undertake appraisal preparation and contribute to objective setting and
personal development planning.
To participate in and contribute to all activities
associated with the teams response to current trends and changes within the NHS
Any other duties requested by the lead nurse
Person Specification
Special Skills and Knowledge
Essential
- Good verbal and written communication skills
- Good organisational and facilitation skills
- Ability to work independently.
- General IT skills
Desirable
- Using data extraction
- Clinical knowledge
- Preparing excel spreadsheets.
- Able to assess service user needs, apply appropriate care plan and allocate the visit to the appropriate professional to deliver the care.
Experience
Essential
- Experience of using trust electronic systems such as SystmOne and telephone call handling
Desirable
- Understanding of community services, caseloads, clinics and systems of working
Qualifications
Essential
- Maths and English GCSE/equivalent
- NVQ Level 3 or equivalent knowledge/experience (or working towards)
Desirable
- Understanding and familiarity with electronic systems such as SystmOne
Person Specification
Special Skills and Knowledge
Essential
- Good verbal and written communication skills
- Good organisational and facilitation skills
- Ability to work independently.
- General IT skills
Desirable
- Using data extraction
- Clinical knowledge
- Preparing excel spreadsheets.
- Able to assess service user needs, apply appropriate care plan and allocate the visit to the appropriate professional to deliver the care.
Experience
Essential
- Experience of using trust electronic systems such as SystmOne and telephone call handling
Desirable
- Understanding of community services, caseloads, clinics and systems of working
Qualifications
Essential
- Maths and English GCSE/equivalent
- NVQ Level 3 or equivalent knowledge/experience (or working towards)
Desirable
- Understanding and familiarity with electronic systems such as SystmOne
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
