Job summary
Ensure clinical activity is
managed and risks identified across gynaecology.
Ensure clinical sessions are
utilised effectively. Postholder will be
required to negotiate the use of clinical sessions with a range of clinical
staff from both within and external to the clinical team.
Validate data and ensure that
waiting lists are accurate and risks identified.
Act as an interface with Patient
Access Team and Informatics Team to ensure waiting lists are managed
effectively.
Work closely with the Operational Manager to
provide support.
Base to be confirmed.
Main duties of the job
Provide project management support
to the Operational Manager, preparing project plans and reports.
Monitor the consultant annual
leave and study leave requests, making arrangement for adjustments in clinic
and theatre sessions.
Ensure theatre list and clinics
are fully utilised.
Validate waiting list reports.
Collate an prepare reports for the Operational
Manager, including maintenance of activity monitoring tools.
About us
If you are being interviewed you must accept an interview slot in the system to continue, even if you have arranged with the manager
You must be able to produce ALL certificates stated essential in the person specification or you will not be able to complete pre-employment checks
We provide hospital services from two acute sites - Darlington Memorial Hospital and University Hospital of North Durham. We have a centre for planned care in Bishop Auckland and provide care from community hospitals in Chester-le-Street, Shotley Bridge, Barnard Castle, Sedgefield and Weardale as well as over 80 other community based settings and providing care in patients' homes.
We particularly welcome applications from disabled and Black, Asian and Minority Ethnic (BAME) candidates as BAME and disabled people are currently under-represented
Full Job Descriptions can be found in the adverts supporting documents
Over reliance on
AI-generated content is discouraged and may diminish the applicant's chances of
success
For the most up-to-date information on visa requirements and eligibility, please check online to determine whether you can apply.
From April 9th 2025 - Healthcare assistants - You must have a minimum of two years
of experience working within the NHS as a HCA for the Trust to consider
sponsorship (we will only consider sponsorship if you meet this criteria and
have a current visa expiring within 3 months)
Job description
Job responsibilities
Ensure theatre lists and clinics
are fully utilised.
Validate elective and non-elective
waiting list reports to ensure accuracy.
Manage review appointments in
conjunction with RTT pathways in line with 18 wk standards
Collate and prepare reports for
the Head of Service
Approve expenditure within
clinical service
Project management support to
Operational Manager
Monitor Consultant annual leave
and study leave requests
Job description
Job responsibilities
Ensure theatre lists and clinics
are fully utilised.
Validate elective and non-elective
waiting list reports to ensure accuracy.
Manage review appointments in
conjunction with RTT pathways in line with 18 wk standards
Collate and prepare reports for
the Head of Service
Approve expenditure within
clinical service
Project management support to
Operational Manager
Monitor Consultant annual leave
and study leave requests
Person Specification
Special Requirements
Essential
- Ability to travel independently across the County to fulfil the requirements of the post.
Qualifications
Essential
- NVQ Level 4 or equivalent experience plus relevant practical experience to diploma level
- Minimum of 5 GCSE's (or equivalent) at C grade or above, including English Language.
Experience
Essential
- Relevant experience of working in a busy office environment in the NHS.
- Experience of booking appointments.
- Knowledge of secretarial procedures.
- Experience of supervising/training junior administration staff.
Special Skills and Knowledge
Essential
- Ability to think analytically
- Ability to recognize and advise management team on operational issues affecting waiting lists and capacity.
- Knowledge of data protection and Caldicott Principles and understanding of the need to maintain strict confidentiality.
- Good interpersonal skills
- Ability to communicate accurately, verbally and courteously and effectively with a wide range of staff, professionals and members of the public.
- Able to work with minimal supervision following set procedures.
- Flexible approach to work and adaptable to change.
- Proficient IT skills and experience of using a wideange of software packages e.g. Power Point, Excel and Microsoft Word.
- Comprehensive knowledge of the 18 week patient pathway and clock stops.
- Comprehensive knowledge of secretarial and administrative procedures and the ability to undertake associated tasks ensuring adherence to defined procedures and guidelines.
- Able to use own initiative to resolve routine queries, in line with departmental procedures.
- Committed to quality customer care/delivering excellent customer service.
Desirable
- Working knowledge of Patient Booking Systems.
Person Specification
Special Requirements
Essential
- Ability to travel independently across the County to fulfil the requirements of the post.
Qualifications
Essential
- NVQ Level 4 or equivalent experience plus relevant practical experience to diploma level
- Minimum of 5 GCSE's (or equivalent) at C grade or above, including English Language.
Experience
Essential
- Relevant experience of working in a busy office environment in the NHS.
- Experience of booking appointments.
- Knowledge of secretarial procedures.
- Experience of supervising/training junior administration staff.
Special Skills and Knowledge
Essential
- Ability to think analytically
- Ability to recognize and advise management team on operational issues affecting waiting lists and capacity.
- Knowledge of data protection and Caldicott Principles and understanding of the need to maintain strict confidentiality.
- Good interpersonal skills
- Ability to communicate accurately, verbally and courteously and effectively with a wide range of staff, professionals and members of the public.
- Able to work with minimal supervision following set procedures.
- Flexible approach to work and adaptable to change.
- Proficient IT skills and experience of using a wideange of software packages e.g. Power Point, Excel and Microsoft Word.
- Comprehensive knowledge of the 18 week patient pathway and clock stops.
- Comprehensive knowledge of secretarial and administrative procedures and the ability to undertake associated tasks ensuring adherence to defined procedures and guidelines.
- Able to use own initiative to resolve routine queries, in line with departmental procedures.
- Committed to quality customer care/delivering excellent customer service.
Desirable
- Working knowledge of Patient Booking Systems.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
County Durham & Darlington NHS Foundation Trust
Address
Darlington Memorial Hospital NHS Trust
Hollyhurst Road
Darlington
County Durham
DL3 6HX
Employer's website
https://www.cddft.nhs.uk/ (Opens in a new tab)
