Job summary
The post holder will be responsible as part of the
procurement team for placing orders for medicines used in the Trust
The post holder will ensure that the invoicing of all goods
received into the department are reconciled on the pharmacy computer system and
are forwarded in a timely manner to financial services for payment, in
accordance with Trust standing financial instructions (SFI).
The post holder will participate in the safe,
effective and efficient provision of pharmacy services in compliance with
national guidelines
Main duties of the job
To work closely with the Senior Pharmacy Procurement and
Homecare Technician and other members of the pharmacy team to ensure safe and
efficient procurement and homecare services are maintained.
To use the pharmacy ordering system to ensure timely:
Ordering
and receipt of medicines
Recognition
of issues with the pharmacy drug file
Reconciliation
of invoices
To ensure that all out-standing orders are followed up on a
regular basis to reduce the risk of medicines being out of stock. Any stock
problems encountered must be effectively communicated within the procurement
team.
To liaise and communicate with other members of
the wider pharmacy team and other healthcare professionals, regarding problems
or issues with stock
About us
If you are being interviewed you must accept an interview slot in the system to continue, even if you have arranged with the manager
You must be able to produce ALL certificates stated essential in the person specification or you will not be able to complete pre-employment checks
We provide hospital services from two acute sites - Darlington Memorial Hospital and University Hospital of North Durham. We have a centre for planned care in Bishop Auckland and provide care from community hospitals in Chester-le-Street, Shotley Bridge, Barnard Castle, Sedgefield and Weardale as well as over 80 other community based settings and providing care in patients' homes.
We particularly welcome applications from disabled and Black, Asian and Minority Ethnic (BAME) candidates as BAME and disabled people are currently under-represented
Full Job Descriptions can be found in the adverts supporting documents
Over reliance on
AI-generated content is discouraged and may diminish the applicant's chances of
success
For the most up-to-date information on visa requirements and eligibility, please check online to determine whether you can apply.
From April 9th 2025 - Healthcare assistants - You must have a minimum of two years
of experience working within the NHS as a HCA for the Trust to consider
sponsorship (we will only consider sponsorship if you meet this criteria and
have a current visa expiring within 3 months)
Job description
Job responsibilities
The post holder will;
Ensure
that any problems on receipt of goods are dealt with in a timely manner
(including return to suppliers, damaged and short dated stock)
Input into
and follow, all agreed local procedures with regards to procurement and
homecare processes to ensure process is efficient and accurate
Utilise
the automatic ordering system in a timely and effective manner to produce
purchase orders
Ensure all
orders are raised and authorised in a timely manner
Where
appropriate, challenge requests for non-formulary items or medication that is
orphan (that has been deactivated on the pharmacy system), supporting and
empowering other administration staff to do the same
Discuss
any reasons why supply problems cannot be resolved to the Senior Procurement
Pharmacy Technician
As
directed by senior members of the procurement and homecare team, contact
manufacturers and wholesalers to gain information regarding individual products
or service
Deal with
telephone enquiries to either resolve the enquiry directly or ensure the
efficient transfer to an appropriate person, ensuring prompt and efficient
action
Process and reconcile invoices in line with
agreed processes to ensure timely
payment by finance
Job description
Job responsibilities
The post holder will;
Ensure
that any problems on receipt of goods are dealt with in a timely manner
(including return to suppliers, damaged and short dated stock)
Input into
and follow, all agreed local procedures with regards to procurement and
homecare processes to ensure process is efficient and accurate
Utilise
the automatic ordering system in a timely and effective manner to produce
purchase orders
Ensure all
orders are raised and authorised in a timely manner
Where
appropriate, challenge requests for non-formulary items or medication that is
orphan (that has been deactivated on the pharmacy system), supporting and
empowering other administration staff to do the same
Discuss
any reasons why supply problems cannot be resolved to the Senior Procurement
Pharmacy Technician
As
directed by senior members of the procurement and homecare team, contact
manufacturers and wholesalers to gain information regarding individual products
or service
Deal with
telephone enquiries to either resolve the enquiry directly or ensure the
efficient transfer to an appropriate person, ensuring prompt and efficient
action
Process and reconcile invoices in line with
agreed processes to ensure timely
payment by finance
Person Specification
Special Skills & Knowledge
Essential
- Good computer and keyboard skills.
- Knowledge of Microsoft Word and Excel.
- Basic understanding of stock management
- Be organised, methodical and accurate in approach to tasks and able to demonstrate this approach in a busy environment.
- Have attention to detail, ownership and pride in own work.
- Excellent communication skills for dealing with people both internal and external to the Trust.
- Good time keeping and ability to work under pressure.
- Good written communication skills
Desirable
- Knowledge of drugs and their uses.
- Evidence of personal development.
- Experience of databases and spreadsheets
Qualifications
Essential
- English and Maths (Grade C and above) (or equivalent
Desirable
- IT qualification
- Basic NHS Purchasing Knowledge
- L2 Certificate in Pharmacy Service Skills
- Level 2 Certificate in Business & Administration
- Science qualification
Experience
Essential
- Demonstrate experience of working in a team
- Experience of dealing with people
- Experience of working under pressure
Desirable
- Previous experience of working in a purchasing or finance environment
- Previous experience of working in a hospital or retail pharmacy
- Working knowledge of live pharmacy stock control systems
Person Specification
Special Skills & Knowledge
Essential
- Good computer and keyboard skills.
- Knowledge of Microsoft Word and Excel.
- Basic understanding of stock management
- Be organised, methodical and accurate in approach to tasks and able to demonstrate this approach in a busy environment.
- Have attention to detail, ownership and pride in own work.
- Excellent communication skills for dealing with people both internal and external to the Trust.
- Good time keeping and ability to work under pressure.
- Good written communication skills
Desirable
- Knowledge of drugs and their uses.
- Evidence of personal development.
- Experience of databases and spreadsheets
Qualifications
Essential
- English and Maths (Grade C and above) (or equivalent
Desirable
- IT qualification
- Basic NHS Purchasing Knowledge
- L2 Certificate in Pharmacy Service Skills
- Level 2 Certificate in Business & Administration
- Science qualification
Experience
Essential
- Demonstrate experience of working in a team
- Experience of dealing with people
- Experience of working under pressure
Desirable
- Previous experience of working in a purchasing or finance environment
- Previous experience of working in a hospital or retail pharmacy
- Working knowledge of live pharmacy stock control systems
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
