Cellular Pathology Secretary

County Durham & Darlington NHS Foundation Trust

The closing date is 02 January 2025

Job summary

We are seeking to appoint a motivated and enthusiastic individual with excellent comminication and organisational skills, a keen eye for detail and the ability to concentrate for extended periods to join our Cellular Pathology secretarial team. We closely support the Histology Laboratory and Consultant Pathologist Team at University Hospital North Durham. The secretarial team are based in our own large office at Old Trust HQ.

We provide secretarial support by typing diagnostic histology and post-mortem reports and meet all other secretarial and admin needs including answering email and telephone enquiries, scanning reports and filing.

The Histology Department are in the process of launching digital platforms for reporting and voice recognition has been introduced and this role is at the forefront of this new technology. It therefore provides an ideal opportunity to gain knowledge and experience of a broad range of modern secretarial tasks which would provide excellent skills for future development.

Main duties of the job

Produce typed copies of Histology reports.

Provide secretarial support to the Consultant Medical staff (including minute taking).

Prepare specimens and documentation for referral to genetic testing sites nationwide.

Provide secretarial support to technical staff as required.

Liaise with Coroners Officers/Mortuaries to arrange post-mortem examinations.

Produce post-mortem reports and distribute to HM Coroners Officers.

Deal with telephone and email enquiries appropriately.

Sort incoming mail and prepare outgoing mail for posting.

Give non-clinical advice as directed.

Order and maintain adequate levels of stationery and supplies.

Maintain electronic diaries as required.

About us

If you are being interviewed you must accept an interview slot in the system to continue, even if you have arranged with the manager

You must be able to produce ALL certificates stated essential in the person specification or you will not be able to complete pre-employment checks

We provide hospital services from two acute sites - Darlington Memorial Hospital and University Hospital of North Durham. We have a centre for planned care in Bishop Auckland and provide care from community hospitals in Chester-le-Street, Shotley Bridge, Barnard Castle, Sedgefield and Weardale as well as over 80 other community based settings and providing care in patients' homes.

We particularly welcome applications from disabled and Black, Asian and Minority Ethnic (BAME) candidates as BAME and disabled people are currently under-represented

We are unable to sponsor roles that do not meet the minimum salary requirements. please check the UK immigration skilled worker rules for information

Full Job Descriptions can be found in the adverts supporting documents

Date posted

05 December 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year

Contract

Permanent

Working pattern

Full-time

Reference number

C9439-24-1238

Job locations

University Hospital Of North Durham

North Road

Durham

DH1 5TW

Job description

Job responsibilities

(Please see the attached job desciption and personal specification for full details).

You will work as part of the wider Cellular Pathology Team (Biomedical Scientists and Consultant Pathologists) following Standard Operating Procedures to carry out all secretarial tasks. This will include typing accurate histology reports ensuring that they are distributed to their intended recipient within agreed turnaround times. We ensure material for genetic testing and expert second opinion is packaged appropriately and sent to the appropriate lab/Trust, keeping an accurate and updated record of sending/report receipt. We provide results and information to other healthcare professionals on request and liaise with HM Coroner to arrange post-mortem examinations and produce final reports. We provide minute taking for laboratory meetings as required. These activities involve frequent utilisation of Microsoft Word Packages and the Laboratory Information Management System

Job description

Job responsibilities

(Please see the attached job desciption and personal specification for full details).

Person Specification

Experience

Essential

Proficiency with Microsoft Office Package (Outlook, Word, Excel)

Desirable

Copy and audiotyping experience.
Previous admin experience in a medical/healthcare environment.
Previous experience of relevant hospital and laboratory information management systems.

Special Skills and Knowledge

Essential

Good verbal and written skills and ability to communicate effectively.
Able to build and maintain good working relationships and work well as part of a team.
Able to prioritise workload.
Able to pay meticuluous attention to detail and maintain accuracy.

Desirable

Audiotyping
Digital Dictation
Medical terminology

Special Requirements

Essential

Able to travel across Trust sites to meet the requirements of the post

Qualifications

Essential

Good standard of general education to GCSE level or equivalent, including Maths & English
NVQ level 2 or equivalent experience.

Desirable

NVQ level 3 or equivalent experience.
RSA typing/word processing/ AMSPAR qualification.

Person Specification

Experience

Essential

Proficiency with Microsoft Office Package (Outlook, Word, Excel)

Desirable

Copy and audiotyping experience.
Previous admin experience in a medical/healthcare environment.
Previous experience of relevant hospital and laboratory information management systems.

Special Skills and Knowledge

Essential

Good verbal and written skills and ability to communicate effectively.
Able to build and maintain good working relationships and work well as part of a team.
Able to prioritise workload.
Able to pay meticuluous attention to detail and maintain accuracy.

Desirable

Audiotyping
Digital Dictation
Medical terminology

Special Requirements

Essential

Able to travel across Trust sites to meet the requirements of the post

Qualifications

Essential

Good standard of general education to GCSE level or equivalent, including Maths & English
NVQ level 2 or equivalent experience.

Desirable

NVQ level 3 or equivalent experience.
RSA typing/word processing/ AMSPAR qualification.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.