County Durham & Darlington NHS Foundation Trust

Data Security & Protection Administrator

This job is now closed

Job summary

The Co Durham and Darlington NHS FT Health Informatics Service is pleased to offer an exciting opportunity to join our Data Security & Protection Team. We are looking for an enthusiastic, highly motivated individual to join our team to undertake effective and efficient administrative duties.

As an Administrator you will be responsible for supporting the Data Security Protection Team and the Trust Data Protection Officer ensuring the service meets and improves all areas relating data security and protection through the delivery of high-quality administration support.

Main duties of the job

The role will have a focus on supporting the department with fulfilling it Data Security & Protection requirements. The role will require communicating with individuals of all levels, both internally and externally with particular focus on:

Carrying out all admin duties associated with DSP meetings to ensure effective and efficient management requirements are met.

Assist relevant staff with the collection, collation and analysis of data to develop reports for presentations and meetings.

Support the business admin team in carrying out the processes to ensure that all Data Security and Protection documentation is reviewed and maintained in compliance with Trust policies.

Support the management of audit, risk and compliance management across all health informatics teams.

Show a willingness to learn and an interest in Data Security and Protection and subject areas.

About us

If you are being interviewed you must accept an interview slot in the system to continue, even if you have arranged with the manager

You must be able to produce ALL certificates stated essential in the person specification or you will not be able to complete pre-employment checks

We provide hospital services from two acute sites - Darlington Memorial Hospital and University Hospital of North Durham. We have a centre for planned care in Bishop Auckland and provide care from community hospitals in Chester-le-Street, Shotley Bridge, Barnard Castle, Sedgefield and Weardale as well as over 80 other community based settings and providing care in patients' homes.

We particularly welcome applications from disabled and Black, Asian and Minority Ethnic (BAME) candidates as BAME and disabled people are currently under-represented

From April 1 2024 we are unable to offer sponsorship for healthcare roles that do not meet the minimum salary £23,200, to apply you must have Right to Work in the United Kingdom. If you are in the UK on a VISA please ensure you have no restrictions that would prevent you from taking this post

Full Job Descriptions can be found in the adverts supporting documents

Date posted

07 August 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year per annum pro rata

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

C9439-24-0813

Job locations

Darlington Memorial Hospital NHS Trust

Hollyhurst Road

Darlington

County Durham

DL3 6HX

Job description

Job responsibilities

The role will involve adminisatrative and support functions such as arranging training and support sessions and Data Protection audits, managing action trackers and DSP registers, shcheduling, collating and distributing papers for meetings, minute taking, data management using Microsoft Office / other specialist software, collating and uploading of data to external portals, providing general administrative support within the team and assisiting with enquiries from members of staff and service users across the Trust.

This is an exciting opportunity to become part of an effective and dynamic service.

Job description

Job responsibilities

This is an exciting opportunity to become part of an effective and dynamic service.

Person Specification

Experience

Essential

Previous Administration experience.
Meeting management (including scheduling, minute taking, updating action logs etc).
Preparing papers and reports for meetings.
Experience of carrying out spot checks / audits for monitoring and compliance requirements.
Excellent organisational skills.
Evidence of successfully working to deadlines and completing tasks.

Desirable

Experience in the use and operation of electronic systems.
Working in an NHS environment.

Qualifications

Essential

GCSE English and Maths (or equivalent).
NVQ level 3 or above qualification in related discipline or equivalent experience.
Advanced knowledge and experience of Microsoft Office packages including but not limited to Excel, Word and PowerPoint should be evidenced in your application.

Desirable

Knowledge of SharePoint and Office 365 to deliver the requirements described in the dimensions of the post.
Qualification in Data Protection.
Knowledge or experience in information risk management.

Special Skills and Knowledge

Essential

Data Analysis to assist with the production of management reports.
Problem solving skills.
Good attention to detail.
Ability to manage multiple works streams and own workload.

Desirable

Working knowledge of the Trust.
Knowledge of Risk Monitoring and Management.

Special Requirements

Essential

Able to work across all sites as required.

Person Specification

Experience

Essential

Previous Administration experience.
Meeting management (including scheduling, minute taking, updating action logs etc).
Preparing papers and reports for meetings.
Experience of carrying out spot checks / audits for monitoring and compliance requirements.
Excellent organisational skills.
Evidence of successfully working to deadlines and completing tasks.

Desirable

Experience in the use and operation of electronic systems.
Working in an NHS environment.

Qualifications

Essential

GCSE English and Maths (or equivalent).
NVQ level 3 or above qualification in related discipline or equivalent experience.
Advanced knowledge and experience of Microsoft Office packages including but not limited to Excel, Word and PowerPoint should be evidenced in your application.

Desirable

Knowledge of SharePoint and Office 365 to deliver the requirements described in the dimensions of the post.
Qualification in Data Protection.
Knowledge or experience in information risk management.

Special Skills and Knowledge

Essential

Data Analysis to assist with the production of management reports.
Problem solving skills.
Good attention to detail.
Ability to manage multiple works streams and own workload.

Desirable

Working knowledge of the Trust.
Knowledge of Risk Monitoring and Management.

Special Requirements

Essential

Able to work across all sites as required.

Employer details

Employer name

County Durham & Darlington NHS Foundation Trust

Address

Darlington Memorial Hospital NHS Trust

Hollyhurst Road

Darlington

County Durham

DL3 6HX

Employer's website

https://www.cddft.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

County Durham & Darlington NHS Foundation Trust

Address

Darlington Memorial Hospital NHS Trust

Hollyhurst Road

Darlington

County Durham

DL3 6HX

Employer's website

https://www.cddft.nhs.uk/ (Opens in a new tab)