Job summary
Working
within the Anaesthetics department the post holder will be required to provide
effective, confidential administrative support on a day-to-day basis for a team
of up to 49 Anaesthetic Consultants/SAS Grade Doctors and Junior Dcotors to
ensure that their needs are fully met, by working within demanding time
constraints by prioritisation of own workload. The post holder will need to be
proactive, flexible and responsive to the changing needs and demands of the
organisation and to support the .smooth running of the administration duties. Knowledge of EPR and CLW system is diserable
but full training will be given.
Main duties of the job
Ensure the CLW rota system is updated with Anaesthetic cover
for all elective and non elective surgery lists as well as providing cover for
OBS/ITU/Pre Assessment and on calls
Book all anaesthetic and
CPET clinic appointments and ensure clinic letters are completed within
the appropriate timescale.
Provide secretarial support to the Lead
Clinician and all anaesthetists as well as working closely with the Theatre and
Anaesthetic Management Team and Theatre Scheduling Teams across base sites.
About us
If you are being interviewed you must accept an interview slot in the system to continue, even if you have arranged with the manager
You must be able to produce ALL certificates stated essential in the person specification or you will not be able to complete pre-employment checks
We provide hospital services from two acute sites - Darlington Memorial Hospital and University Hospital of North Durham. We have a centre for planned care in Bishop Auckland and provide care from community hospitals in Chester-le-Street, Shotley Bridge, Barnard Castle, Sedgefield and Weardale as well as over 80 other community based settings and providing care in patients' homes.
We particularly welcome applications from disabled and Black, Asian and Minority Ethnic (BAME) candidates as BAME and disabled people are currently under-represented
From April 1 2024 we are unable to offer sponsorship for healthcare roles that do not meet the minimum salary £23,200, to apply you must have Right to Work in the United Kingdom. If you are in the UK on a VISA please ensure you have no restrictions that would prevent you from taking this post
Full Job Descriptions can be found in the adverts supporting documents
Job description
Job responsibilities
Post
holder will be required to prep and maintain daily, anaesthetic rota for
Theatres elective Surgery/Emergency cover and ITU cover. Will also provide support to approx 49
Anaesthetist Consultants and Junior doctors as well as working closely with
anaesthetic colleagues on base sites. To
provide support for trainee doctor rotation ensuring all admin resources are
available. Make anaesthetic clinic
appointments and meet targets/deadlines for responses with clinic letters. Diary Management. Provide admin support to the
Lead Clinican and Theatre & Anaesthetic Admin Manager.
Job description
Job responsibilities
Post
holder will be required to prep and maintain daily, anaesthetic rota for
Theatres elective Surgery/Emergency cover and ITU cover. Will also provide support to approx 49
Anaesthetist Consultants and Junior doctors as well as working closely with
anaesthetic colleagues on base sites. To
provide support for trainee doctor rotation ensuring all admin resources are
available. Make anaesthetic clinic
appointments and meet targets/deadlines for responses with clinic letters. Diary Management. Provide admin support to the
Lead Clinican and Theatre & Anaesthetic Admin Manager.
Person Specification
Qualifications
Essential
- Good standard of Education Minimum of 3 GCSEs (or equivalent) at C Grade or above including English Language.
- NVQ Level 3 in Business Administration or equivalent knowledge/experience (or working towards).
Experience
Essential
- Knowledge of computer packages, eg Word, Excel, Outlook and Powerpoint.
- Ability to analyse and present data using Excel and other Microsoft Packages
- Ability to use email and maintain and update electronic diaries
- Knowledge of Data Protection and Caldicott Principles and understanding of the need to maintain strict confidentiality
- Ability to use discretion and maintain confidentiality
- Good interpersonal skills
- Excellent verbal and written communication skills, with the ability to deal with and prepare routine verbal and written correspondence and the ability to obtain information and pass on comprehensive and confidential messages.
- Ability to communicate accurately, verbally, courteously and effectively with a wide range of staff, professionals and members of the public
- Able to use own initiative to resolve routine queries, in line with departmental procedures.
- Able to work with minimal supervision following set procedures.
- Ability to organise and prioritise workload in order to meet deadlines
- Ability to work as a member of a team
- Committed to quality customer care/
- delivering excellent customer service.
- Flexible approach to work and adaptable to change.
Special Skills and Knowledge
Essential
- Experience of prepping and managing multiple rotas as a significant part of a previous role
Desirable
- Previous experience of using EPR and CLW computer systems.
- Knowledge and understanding of medical terminology
- Experience of working in a healthcare environment
Special Requirements
Essential
- Be able to travel independently across Trust sites to meet the requirements of the post.
Person Specification
Qualifications
Essential
- Good standard of Education Minimum of 3 GCSEs (or equivalent) at C Grade or above including English Language.
- NVQ Level 3 in Business Administration or equivalent knowledge/experience (or working towards).
Experience
Essential
- Knowledge of computer packages, eg Word, Excel, Outlook and Powerpoint.
- Ability to analyse and present data using Excel and other Microsoft Packages
- Ability to use email and maintain and update electronic diaries
- Knowledge of Data Protection and Caldicott Principles and understanding of the need to maintain strict confidentiality
- Ability to use discretion and maintain confidentiality
- Good interpersonal skills
- Excellent verbal and written communication skills, with the ability to deal with and prepare routine verbal and written correspondence and the ability to obtain information and pass on comprehensive and confidential messages.
- Ability to communicate accurately, verbally, courteously and effectively with a wide range of staff, professionals and members of the public
- Able to use own initiative to resolve routine queries, in line with departmental procedures.
- Able to work with minimal supervision following set procedures.
- Ability to organise and prioritise workload in order to meet deadlines
- Ability to work as a member of a team
- Committed to quality customer care/
- delivering excellent customer service.
- Flexible approach to work and adaptable to change.
Special Skills and Knowledge
Essential
- Experience of prepping and managing multiple rotas as a significant part of a previous role
Desirable
- Previous experience of using EPR and CLW computer systems.
- Knowledge and understanding of medical terminology
- Experience of working in a healthcare environment
Special Requirements
Essential
- Be able to travel independently across Trust sites to meet the requirements of the post.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
