Job summary
An opportunity has arisen for an enthusiastic individual to
support a key project for our Pathology services. County Durham and Darlington
Pathology service is part of a regional procurement and installation of a new
Laboratory Information Management System. We are looking for an experienced
administration assistant who has previous experience of providing
administration support to a multi- Trust pathology LIMS project.
The successful candidate will work as an integral part of
the LIMS project team to ensure smooth, efficient running of the project. You will provide minute taking services,
assist in the preparation of material for meetings, type reports, SOPs, and
other documentation as directed by the team members, ensuring that reports are
sent to the relevant stakeholders in a timely manner. The post-holder will provide information to
other healthcare professionals on request.
These activities involve frequent, daily utilization of Microsoft Office
programs and the Q-Pulse quality management system.
The post holder is also responsible for dealing
with telephone, email and personal enquiries from other stakeholders in
relation to the project
Main duties of the job
Handle telephone enquiries
Dispatch relevant information and updates to those
authorised to receive them
Collect and document data relating to LIMS project
Error logging
Perform simple audits as required for the LIMS project
ensure project papers are ready, including highlight
reports, to ensure the smooth and effective provision of reporting requirements
Liaise regularly with relevant stakeholders to obtain
information and where necessary chase up any outstanding reports not received
Maintain TEAMS channel filing system as directed
by the project manager
About us
If you are being interviewed you must accept an interview slot in the system to continue, even if you have arranged with the manager
You must be able to produce ALL certificates stated essential in the person specification or you will not be able to complete pre-employment checks
We provide hospital services from two acute sites - Darlington Memorial Hospital and University Hospital of North Durham. We have a centre for planned care in Bishop Auckland and provide care from community hospitals in Chester-le-Street, Shotley Bridge, Barnard Castle, Sedgefield and Weardale as well as over 80 other community based settings and providing care in patients' homes.
We particularly welcome applications from disabled and Black, Asian and Minority Ethnic (BAME) candidates as BAME and disabled people are currently under-represented
We are unable to offer sponsorship for roles that do not require a professional registration, to apply you must have Right to Work in the United Kingdom. If you are in the UK on a VISA please ensure you have no restrictions that would prevent you from taking this post
Full Job Descriptions can be found in the adverts supporting documents
Job description
Job responsibilities
This project is an undertaking by 5 different Trusts, across
all pathology disciplines, requiring a large amount of administrative accuracy.
Experience working in this specific type of project is essential. Minutes, agendas, meeting invites, logging of
documents and supporting project controls are all essential components of the
post. You will be expected to be meticulous in collating information from a
large number of people within a wide range of workstreams, to support project
managers in maintaining project activity.
A majority of correspondence will be via email and
electronic formats, with remote meetings and recordings to support minute
taking.
Confidentiality is essential to this project, so
an understanding of information governance is required
Job description
Job responsibilities
This project is an undertaking by 5 different Trusts, across
all pathology disciplines, requiring a large amount of administrative accuracy.
Experience working in this specific type of project is essential. Minutes, agendas, meeting invites, logging of
documents and supporting project controls are all essential components of the
post. You will be expected to be meticulous in collating information from a
large number of people within a wide range of workstreams, to support project
managers in maintaining project activity.
A majority of correspondence will be via email and
electronic formats, with remote meetings and recordings to support minute
taking.
Confidentiality is essential to this project, so
an understanding of information governance is required
Person Specification
Qualifications
Essential
- PRINCE2 Foundation
- MSP Foundation
Desirable
Experience
Essential
- Experience of working with staff at all levels.
- Minimum of 2 years experience of providing administrative support in an Team Environment
- Meeting coordination and facilitation.
- Minute taking
Desirable
- Experience of Prince II
- Experience of working within the NHS on a multi trust pathology LIMS project
- Experience of acting as a project librarian
Special Skills and Knowledge
Essential
- Good knowledge of and ability to use appropriate computer hardware and software, including Microsoft Office and MS Project, together with appropriate keyboard skills.
- Excellent organisational, inter-personal and communication skills
Desirable
- Experience of using Oracle Health document portal
Special Requirements
Essential
- Able to travel independently across Trust sites to meet the requirements of the post
Person Specification
Qualifications
Essential
- PRINCE2 Foundation
- MSP Foundation
Desirable
Experience
Essential
- Experience of working with staff at all levels.
- Minimum of 2 years experience of providing administrative support in an Team Environment
- Meeting coordination and facilitation.
- Minute taking
Desirable
- Experience of Prince II
- Experience of working within the NHS on a multi trust pathology LIMS project
- Experience of acting as a project librarian
Special Skills and Knowledge
Essential
- Good knowledge of and ability to use appropriate computer hardware and software, including Microsoft Office and MS Project, together with appropriate keyboard skills.
- Excellent organisational, inter-personal and communication skills
Desirable
- Experience of using Oracle Health document portal
Special Requirements
Essential
- Able to travel independently across Trust sites to meet the requirements of the post
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
