Payroll & Pension Manager

Job description

Job responsibilities

Responsibility for the management and leadership of the Payroll and Pension Department.

Lead specialist in Payroll and Pension matters, providing highly specialist advice, analysis of complex financial information, interpretation of Payroll and Pension policies and strategies, plan and organise complex activities and programmes.

Contributes to the development and delivery of Workforce and OD Directorate and Care Group/Corporate Service plans and programmes as identified within key objectives.

Assists the Head of Workforce & OD in developing an annual plan and objectives for the Payroll and Pensions Department

Contributes to the annual Internal Audit plan.

Ensure relevant payroll and pension issues are managed in an appropriate and timely manner to achieve Trust and Directorate performance targets.

Provides professional advice to all client organisations regarding their statutory requirements and obligations.

Provide advice and guidance regarding terms and conditions of employment as applicable to all employees (both medical and non-medical).

Responsible for Implementing National Policies and practices across the Payroll and Pension Department and give advice and assistance when necessary to client Trusts to assist in their implementation of such policies

Lead on National and/or Local workforce initiatives. (e.g. Agenda for Change, Electronic Staff Record, etc.) - responsible for impact analysis and implementation strategy.

Implement changes relating to pay agreements, systems and conditions of service, pension regulations, travel expenses, maintenance, pay award uplifts, and local pay agreements.

Oversee the processing of payrolls for clients/hosted organisations.

Monitor payrolls for rejections and errors and ensure that payments are made to staff bank accounts on time for monthly and weekly pay dates.

Responsible for the calculation of taxable benefits including the provision of forms P11d.

Ensure that effective systems of internal check are maintained, and control procedures are applied by staff within the team. Ensure periodic audit checks to prevent fraud.

Oversee the provision of statistics, KPIs, and regular workforce reports.

Analyse overpayments, provide reports regarding overpayments and make a judgement on whether overpayments should be claimed back in liaison with managers and the Director of Finance.

Financial and Physical Resources

Manages and monitors Payroll and Pension Department budget to ensure stay within budget and identify cost improvements.

Authorise payments against budget.

Responsible for authorising and signing off payrolls to a value of around £400m per annum.

Responsible for ensuring legitimacy of authorised payment of Income Tax, National Insurance, and Pension contributions to a value of approximately £80 million per annum.

Responsible for ensuring sufficient staffing levels to enable service provision.

Human Resources

Responsible for management of the Payroll and Pensions Department

Overall responsibility for training and professional development of Payroll and Pension Staff.

Responsible for staff recruitment and retention.

Responsible for managing absence, resolution and disciplinary issues for all staff in department.

Responsible for staff appraisal of Payroll and Pension Department Team Leaders,

Responsible for allocation of work within department.

Information Resources

Provide regular statistical reports regarding performance of Payroll and Pension management using computer software.

Specialist on all computerised Payroll/HR systems

Ensure that the Trust policies, procedures and standards for records management are implemented, maintained, monitored and reviewed.

Ensure System Specific Security Policy and Business Continuity plans are in place to ensure continuation of service following a disaster situation.

Ensure Compliance with all Data Security and Protection Policies, including;

oData Protection Act 1998

oCaldicott Principles

oNHS Code of Confidentiality

Research and Development

Responsible for ensuring the completion of statutory returns for Dept. of Health and Social Care, National Fraud office, National Statistics office.

Responsible for audit of processing to prevent fraud.

Respond and act upon audit reports from internal and external Auditors.

Provide cover for colleagues as necessary.

Any other duties commensurate with Band.

Person Specification

Qualifications

Essential

• Masters Degree in Payroll Management or equivalent knowledge gained through work experience
• Postgraduate Diploma in relevant area
• ITQ/ECDL or other recognised IT Qualification or equivalent experience gained through work experience
• Evidence of CPD

Experience

Essential

• Experience of managing a Payroll Department
• Budgetary management experience
• Experience of staff management including performance management experience
• Knowledge and experience of change management

Desirable

• Previous experience managing an NHS Payroll Department
• Experienced in establishing and managing contracts

Special Skills & Knowledge

Essential

• In-depth, specialist knowledge of Payroll Procedures, Employment Legislation, HMRC Legislation, NHS Pensions Scheme Legislation, and Terms and Conditions of Service
• High level knowledge of Freedom of Information, Data Protection and Information Governance
• Ability to analyse and interpret complex legislation
• Communicate via all media with Board Level, Senior Management at all Client Organisations, and external agencies, including excellent presentation skills
• Ability to motivate and innovate
• Able to work independently and take accountability for own actions
• Able to work under pressure and to tight deadlines
• Creative and lateral thinker who can develop procedures for effective Service delivery
• Excellent presentation and communication stills
• Flexible/positive attitude to work.

Desirable

• Knowledge of National NHS Terms and Conditions
• Knowledge of Medical and Dental Terms and Conditions

Statutory Registration

Essential

• Membership of Chartered Institute of Payroll Professionals (CIPP)

Special Requirements

Essential

• Able to travel across Trust sites to meet the requirements of the post

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

County Durham & Darlington NHS Foundation Trust

Address

Bishop Auckland General Hospital

Cockton Hill Road

Bishop Auckland

County Durham

DL14 6AD

Employer's website

https://www.cddft.nhs.uk/ (Opens in a new tab)