County Durham & Darlington NHS Foundation Trust

Events Co-Ordinator

This job is now closed

Job summary

We are looking for a confident organised person to join our small but perfectly formed team, based out of Lanchester Road Hospital in Durham. We provide training events and conferences for finance, procurement and digital teams across the north east and North Cumbria and we need your help to make sure that all of these events run smoothly.

We currently run four conferences, and arrange over 70 individual days of training, reaching over 1500 delegates every year.

We are looking for someone to be the main point of contact for our events, liaising with delegates, venues, speakers, trainers and sponsors to make sure that everything runs as smoothly as it possibly can.

We are open and inclusive.

We understand, encourage and celebrate diversity, making the Skills Development Network a place where we all feel we belong so we welcome applications from diverse backgrounds and we actively support flexible working

Main duties of the job

The post holder will ensure that our events and conferences run to the highest professional standard, ensuring that all registered delegates have their pre event information in a timely manner and ensuring that all of our other stakeholders such as venues, sponsors and speakers have everything they need in a timely manner.

The post holder will identify and liaise with potential sponsors to ensure that we have the income to support our conferences.

We'll need the post holder to provide marketing support using appropriate social media.

We'll also need our electronic training records kept up to date so that we have everything to hand.

You will need to work flexibly around our business needs, sometimes involving early mornings and evenings.

About us

If you are being interviewed you must accept an interview slot in the system to continue, even if you have arranged with the manager

You must be able to produce ALL certificates stated essential in the person specification or you will not be able to complete pre-employment checks

We provide hospital services from two acute sites - Darlington Memorial Hospital and University Hospital of North Durham. We have a centre for planned care in Bishop Auckland and provide care from community hospitals in Chester-le-Street, Shotley Bridge, Barnard Castle, Sedgefield and Weardale as well as over 80 other community based settings and providing care in patients' homes.

We particularly welcome applications from disabled and Black, Asian and Minority Ethnic (BAME) candidates as BAME and disabled people are currently under-represented

We are unable to offer sponsorship for roles that do not require a professional registration, to apply you must have Right to Work in the United Kingdom. If you are in the UK on a VISA please ensure you have no restrictions that would prevent you from taking this post

Full Job Descriptions can be found in the adverts supporting documents

Date posted

24 January 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year per annum pro rata

Contract

Permanent

Working pattern

Full-time

Reference number

C9439-24-0075

Job locations

Appleton House

Lanchester Road Hospital

Durham

DH1 5XZ

Job description

Job responsibilities

The main areas of the role are :

Event Administration and Co-ordination.

This means being the first point of contact for our events so we'll need you to ensure that you respond to all queries in a timely fashion, and in a professional manner.

When our delegates register on our events website, you'll make sure we haven't too many or too few delegates, you'll send out all the joining instructions and anything they need to know before the event.

You'll be our representative at the event, ensuring that everything runs smoothly.

Maintaining Accurate Records.

You'll make sure that our records are all up to date and that we've collected all of the income in, and paid all of the invoices.

Reporting.

We always ask for feedback so we'll need you to provide us with a report of how our events have gone down with delegates, so we know whether to put them on again or not.

Marketing Support.

You'll help with the marketing of our services via appropriate social media, so that our customers know what is available to them.

Training and Development.

As a training department we also expect you to make sure that your own training needs are looked after, maintaining and improving your own professional knowledge and experience.

Job description

Job responsibilities

The main areas of the role are :

Event Administration and Co-ordination.

This means being the first point of contact for our events so we'll need you to ensure that you respond to all queries in a timely fashion, and in a professional manner.

You'll be our representative at the event, ensuring that everything runs smoothly.

Maintaining Accurate Records.

You'll make sure that our records are all up to date and that we've collected all of the income in, and paid all of the invoices.

Reporting.

We always ask for feedback so we'll need you to provide us with a report of how our events have gone down with delegates, so we know whether to put them on again or not.

Marketing Support.

You'll help with the marketing of our services via appropriate social media, so that our customers know what is available to them.

Training and Development.

As a training department we also expect you to make sure that your own training needs are looked after, maintaining and improving your own professional knowledge and experience.

Person Specification

Qualifications

Essential

5 GCSEs Grades 9 4 (A* to C) including English, and Mathematics.

Special Requirements

Essential

Enthusiastic, calm and confident.
A willingness to develop this role.
Acts in a professional manner at all times.
Working hours will occasionally include unsocial hours.
Travel will be needed to meet the demands of the role.

Experience

Essential

Experience of managing a busy workload.

Desirable

Experience of working in an administrative environment.
Experience of working in events management.
Experience of learning database management.

Special Skills & Knowledge

Essential

Effective written and verbal communication skills either face to face, online or via telephone.
Effective customer care skills.
Good organisational skills.
Ability to work independently and as a team member.
Excellent time management skills.

Person Specification

Qualifications

Essential

5 GCSEs Grades 9 4 (A* to C) including English, and Mathematics.

Special Requirements

Essential

Enthusiastic, calm and confident.
A willingness to develop this role.
Acts in a professional manner at all times.
Working hours will occasionally include unsocial hours.
Travel will be needed to meet the demands of the role.

Experience

Essential

Experience of managing a busy workload.

Desirable

Experience of working in an administrative environment.
Experience of working in events management.
Experience of learning database management.

Special Skills & Knowledge

Essential

Effective written and verbal communication skills either face to face, online or via telephone.
Effective customer care skills.
Good organisational skills.
Ability to work independently and as a team member.
Excellent time management skills.

Employer details

Employer name

County Durham & Darlington NHS Foundation Trust

Address

Appleton House

Lanchester Road Hospital

Durham

DH1 5XZ

Employer's website

https://www.cddft.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

County Durham & Darlington NHS Foundation Trust

Address

Appleton House

Lanchester Road Hospital

Durham

DH1 5XZ

Employer's website

https://www.cddft.nhs.uk/ (Opens in a new tab)