County Durham & Darlington NHS Foundation Trust

Payroll and Pension System Administrator

This job is now closed

Job summary

We are looking for a system administrator to join our busy and friendly team. The successful candidate will support payroll production by using systems and reporting . They should be able to demonstrate skills and knowledge in the effective use of IT systems in a financial or workforce function

We are passionate and proud of what we do and will support your professional career development

Main duties of the job

This is an opportunity to work within the Payroll and Pension Team supporting the delivery of monthly and weekly payroll and pension service to the Trust and its subsidiary company, CDD Services.Duties include assisting with data loading monthly and weekly payments to ESR and producing standard reports. The post holder will carry out administration for salary sacrifice schemes and other staff benefit arrangements.

About us

If you are being interviewed you must accept an interview slot in the system to continue, even if you have arranged with the manager

You must be able to produce ALL certificates stated essential in the person specification or you will not be able to complete pre-employment checks

We provide hospital services from two acute sites - Darlington Memorial Hospital and University Hospital of North Durham. We have a centre for planned care in Bishop Auckland and provide care from community hospitals in Chester-le-Street, Shotley Bridge, Barnard Castle, Sedgefield and Weardale as well as over 80 other community based settings and providing care in patients' homes.

We particularly welcome applications from disabled and Black, Asian and Minority Ethnic (BAME) candidates as BAME and disabled people are currently under-represented

We are unable to offer sponsorship for roles that do not require a professional registration, to apply you must have Right to Work in the United Kingdom. If you are in the UK on a VISA please ensure you have no restrictions that would prevent you from taking this post

Full Job Descriptions can be found in the adverts supporting documents

Date posted

02 January 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

C9439-24-0003

Job locations

Bishop Auckland General Hospital

Cockton Hill Road

Bishop Auckland

County Durham

DL14 6AD

Job description

Job responsibilities

Assist with ESR payroll interfaces (Health Roster and EASY expenses) including data uploads (web adi)

Produce ESR standard reports for validation of data input to ESR

Produce data output reports from ESR for stakeholders

Support on lease car administration including taxable benefits

Preparation and submission of the upload for local pension scheme deductions (NEST)

Provide all administration on Staff Benefit Strategy including validating orders for Salary Sacrifice Schemes, organising publicity to promote staff benefits and seeking new schemes to add to Staff Benefits offer

Support on staff saving scheme, TRS pages and Trust events and Roadshows promoting Staff Benefits

Engage with stakeholders on other salary deductions such as parking, childcare, credit union, trade union and others

Provide administrator function for NHSP hub reports

Assist with regular or ad-hoc projects such as Census data, Energy, ONS, Corporate Data return or TUPE data using standard reporting from ESR

Maintain shared TEAMS documents such as call log

Maintain Sharepoint, Trust intranet pages as directed.

Job description

Job responsibilities

Assist with ESR payroll interfaces (Health Roster and EASY expenses) including data uploads (web adi)

Produce ESR standard reports for validation of data input to ESR

Produce data output reports from ESR for stakeholders

Support on lease car administration including taxable benefits

Preparation and submission of the upload for local pension scheme deductions (NEST)

Support on staff saving scheme, TRS pages and Trust events and Roadshows promoting Staff Benefits

Engage with stakeholders on other salary deductions such as parking, childcare, credit union, trade union and others

Provide administrator function for NHSP hub reports

Assist with regular or ad-hoc projects such as Census data, Energy, ONS, Corporate Data return or TUPE data using standard reporting from ESR

Maintain shared TEAMS documents such as call log

Maintain Sharepoint, Trust intranet pages as directed.

Person Specification

Special Requirements

Essential

Able to travel across Trust sites to meet the requirements of the post
Deliver training and participate in awareness sessions about NHS payroll or pension matters such as roadshows and other Trust events

Desirable

Training and developing other team members

Experience

Essential

Working in a payroll/pension/workforce/systems/ finance function
MS Excel
MS Word, Forms and TEAMS
Working to and meeting deadlines
Analysing data
Report preparation

Desirable

Experience in NHS Payroll Pensions and Expenses
Use of ESR including web adi
Advanced MS Excel functionality

Special Skills and Knowledge

Essential

Working ESR (ORACLE based system) knowledge or equivalent
Working knowledge of an electronic expenses and benefits system
Ability to utilise MS applications effectively
Problem solving skills
Produce timely and accurate work
Good interpersonal, communication skills
Ability to organise and prioritise workload to meet competing demands

Desirable

Analytical and presentation skills
AFC and M&D Terms and Conditions
NHS Pension regulations
Workplace pension Auto enrolment regulations
Statutory payroll deductions and calculations

Qualifications

Essential

NVQ Level 3 in Payroll/Pensions/Business Admin or equivalent experience gained through work experience
Minimum 5 GCSE (Grade C/4) or equivalent qualification, or equivalent knowledge gained through work experience
Recognised IT Qualification or equivalent knowledge gained through work experience

Person Specification

Special Requirements

Essential

Able to travel across Trust sites to meet the requirements of the post
Deliver training and participate in awareness sessions about NHS payroll or pension matters such as roadshows and other Trust events

Desirable

Training and developing other team members

Experience

Essential

Working in a payroll/pension/workforce/systems/ finance function
MS Excel
MS Word, Forms and TEAMS
Working to and meeting deadlines
Analysing data
Report preparation

Desirable

Experience in NHS Payroll Pensions and Expenses
Use of ESR including web adi
Advanced MS Excel functionality

Special Skills and Knowledge

Essential

Working ESR (ORACLE based system) knowledge or equivalent
Working knowledge of an electronic expenses and benefits system
Ability to utilise MS applications effectively
Problem solving skills
Produce timely and accurate work
Good interpersonal, communication skills
Ability to organise and prioritise workload to meet competing demands

Desirable

Analytical and presentation skills
AFC and M&D Terms and Conditions
NHS Pension regulations
Workplace pension Auto enrolment regulations
Statutory payroll deductions and calculations

Qualifications

Essential

NVQ Level 3 in Payroll/Pensions/Business Admin or equivalent experience gained through work experience
Minimum 5 GCSE (Grade C/4) or equivalent qualification, or equivalent knowledge gained through work experience
Recognised IT Qualification or equivalent knowledge gained through work experience

Employer details

Employer name

County Durham & Darlington NHS Foundation Trust

Address

Bishop Auckland General Hospital

Cockton Hill Road

Bishop Auckland

County Durham

DL14 6AD

Employer's website

https://www.cddft.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

County Durham & Darlington NHS Foundation Trust

Address

Bishop Auckland General Hospital

Cockton Hill Road

Bishop Auckland

County Durham

DL14 6AD

Employer's website

https://www.cddft.nhs.uk/ (Opens in a new tab)