Job summary
We
are looking for a well-organised, highly motivated Human Resources Assistant
You will support the HR
Team to contribute to the provision of a comprehensive, pro-active HR service
to managers and staff.
In addition to having the
skills and expertise required for the core requirements of the role, we are
looking for someone who shares our person-centred approach, works effectively
within a busy team and has excellent communication skills.
You will be supported by a
friendly and knowledgeable team and this is an ideal opportunity for someone
who wishes to increase their experience of providing a Human Resources service
and to gain exeperience within the NHS.
This is an agile role
which, after a period of induction and training, will include home working and
working across Trust sites with the main base being at Darlington Memorial
Hospital
Previous applicants need not apply
Main duties of the job
You
will act as the first point of contact for managers and staff providing timely
HR advice and guidance as required on HR issues including: HR policies and
procedures, terms and conditions of service; management of attendance; etc.
ensuring compliance with current employment legislation.
About us
If you are being interviewed you must accept an interview slot in the system to continue, even if you have arranged with the manager
You must be able to produce ALL certificates stated essential in the person specification or you will not be able to complete pre-employment checks
To
be eligible for Health and Care Worker visa sponsorship you will usually need
to be paid at least £25,600 per year
We provide hospital services from two acute sites - Darlington Memorial Hospital and University Hospital of North Durham. We have a centre for planned care in Bishop Auckland and provide care from community hospitals in Chester-le-Street, Shotley Bridge, Barnard Castle, Sedgefield and Weardale as well as over 80 other community based settings and providing care in patients' homes.
At County Durham and Darlington NHS Foundation Trust our aim is to always deliver excellent care with compassion to deliver the highest quality of care our patients deserve. We value the personal skills, experiences and qualities that individuals bring to the Trust; creating an inclusive working environment to attract talented people who feel motivated, involved and able to influence the future direction of our services.
We particularly welcome applications from disabled and Black, Asian and Minority Ethnic (BAME) candidates as BAME and disabled people are currently under-represented
Full Job Descriptions can be found in the adverts supporting documents
Job description
Job responsibilities
To act as the first point of
contact for managers and staff providing timely HR advice and guidance as
required on HR issues for all staff (both medical and non-medical) including:
HR policies and procedures, terms and conditions of service; management of attendance;
ensuring compliance with current employment legislation.
With appropriate support from the HR Managers/Advisors
provide effective advice and support to managers in the management of sickness
absence and provide support to managers by attending non-complex sickness
interviews as necessary.
With appropriate support from the HR Managers/Advisors
assist in non-complex formal investigations.
To ensure all appropriate issues are escalated to HR
Manager/Advisor when appropriate
To contribute to the development of appropriate HR
policies and procedures. Contribute to reviewing HR policies, procedures and
working practices
To assist HR Advisors/Managers with collation of
document packs as necessary.
Maintain the prior consideration list and, on a weekly
basis, check those on prior against vacancies and flag where there are
potential suitable alternative employment opportunities and take action as
appropriate including escalate where necessary.
To liaise with managers regarding the admin side of
lapsed Registrations and ensure the appropriate HR representative is kept
updated
To provide support to the HR team with regard to
workforce planning initiatives.
Support the HR team with the implementation of ad-hoc
projects as required
To provide an effective and high quality administrative
support to the HR team.
Develop and maintain administration systems to aid the
smooth running of the team.
Maintain paper-based and electronic filing systems.
To liaise and set up meetings as appropriate.
Attending meetings and taking notes as required.
Support the delivery of the Trusts Human Resources
Policy training programmes; organise training and other events, preparing
materials as appropriate.
Work as part of a team to ensure the delivery of quality
HR services.
Any other duties commensurate with
Band
Job description
Job responsibilities
To act as the first point of
contact for managers and staff providing timely HR advice and guidance as
required on HR issues for all staff (both medical and non-medical) including:
HR policies and procedures, terms and conditions of service; management of attendance;
ensuring compliance with current employment legislation.
With appropriate support from the HR Managers/Advisors
provide effective advice and support to managers in the management of sickness
absence and provide support to managers by attending non-complex sickness
interviews as necessary.
With appropriate support from the HR Managers/Advisors
assist in non-complex formal investigations.
To ensure all appropriate issues are escalated to HR
Manager/Advisor when appropriate
To contribute to the development of appropriate HR
policies and procedures. Contribute to reviewing HR policies, procedures and
working practices
To assist HR Advisors/Managers with collation of
document packs as necessary.
Maintain the prior consideration list and, on a weekly
basis, check those on prior against vacancies and flag where there are
potential suitable alternative employment opportunities and take action as
appropriate including escalate where necessary.
To liaise with managers regarding the admin side of
lapsed Registrations and ensure the appropriate HR representative is kept
updated
To provide support to the HR team with regard to
workforce planning initiatives.
Support the HR team with the implementation of ad-hoc
projects as required
To provide an effective and high quality administrative
support to the HR team.
Develop and maintain administration systems to aid the
smooth running of the team.
Maintain paper-based and electronic filing systems.
To liaise and set up meetings as appropriate.
Attending meetings and taking notes as required.
Support the delivery of the Trusts Human Resources
Policy training programmes; organise training and other events, preparing
materials as appropriate.
Work as part of a team to ensure the delivery of quality
HR services.
Any other duties commensurate with
Band
Person Specification
Special Requirements
Essential
- Ability to travel to meet the requirements of the post
Qualifications
Essential
- Good General Education (GCSE)
- Educated to NVQ level 4 standard or equivalent experience
- Certificate in HR Practice (or be working towards)
Desirable
- Post Graduate Diploma in Personnel Management/CIPD
- Evidence of continual personal development i.e. regular updates in employment legislation and other HR related matters.
Experience
Essential
- Experience of working in a HR Department/HR Assistant role
- Experience of advising on terms and conditions of employment
Desirable
- Experience of working in an NHS Human Resources Department
- Experience of dealing with HR issues i.e. absence management
Special Skills and Knowledge
Essential
- Good written and verbal communication skills
- Ability to communicate and work effectively with a wide range of people from different backgrounds
- Ability to prioritise work and to work effectively under pressure
- Tact and diplomacy in interactions with others
- Good personal organisation and administrative skills
- Good influencing skills
- Prioritising workload
- Evidence of using own initiative
- Ability to work independently and as part of a team
- Ability to meet specific deadlines
- Competent user of Microsoft/Computer products
- Knowledge of employment law and Terms and Conditions of Service.
- Flexible/positive attitude to work.
Person Specification
Special Requirements
Essential
- Ability to travel to meet the requirements of the post
Qualifications
Essential
- Good General Education (GCSE)
- Educated to NVQ level 4 standard or equivalent experience
- Certificate in HR Practice (or be working towards)
Desirable
- Post Graduate Diploma in Personnel Management/CIPD
- Evidence of continual personal development i.e. regular updates in employment legislation and other HR related matters.
Experience
Essential
- Experience of working in a HR Department/HR Assistant role
- Experience of advising on terms and conditions of employment
Desirable
- Experience of working in an NHS Human Resources Department
- Experience of dealing with HR issues i.e. absence management
Special Skills and Knowledge
Essential
- Good written and verbal communication skills
- Ability to communicate and work effectively with a wide range of people from different backgrounds
- Ability to prioritise work and to work effectively under pressure
- Tact and diplomacy in interactions with others
- Good personal organisation and administrative skills
- Good influencing skills
- Prioritising workload
- Evidence of using own initiative
- Ability to work independently and as part of a team
- Ability to meet specific deadlines
- Competent user of Microsoft/Computer products
- Knowledge of employment law and Terms and Conditions of Service.
- Flexible/positive attitude to work.
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
County Durham & Darlington NHS Foundation Trust
Address
Darlington Memorial Hospital NHS Trust
Hollyhurst Road
Darlington
County Durham
DL3 6HX
Employer's website
https://www.cddft.nhs.uk/ (Opens in a new tab)
