Job summary
Are you a highly motivated individual who enjoys a
challenge? Would you enjoy working in a busy and dynamic team responsible for
the education and training of junior doctors and medical students for County
Durham and Darlington NHS Foundation Trust? Due to a promotion within the team,
we have this excellent opportunity for you to use your proven administrative
and organisational skills to enable the education and training of medical
students and junior medical staff.
In our busy office environment you must be able to work
effectively under pressure, adapt to change and demonstrate the ability to
prioritise and work autonomously.
You will need to have excellent
verbal and written communication skills in order to establish strong working
relationships with colleagues, junior doctors, medical professionals and other
NHS staff to provide support and advice to all students and Doctors in
Training, as well as producing high quality training programmes in conjunction
with the clinical teaching team.
If you have the skills we need, we
would love to hear from you! We would also love it if you came down to the SIM
centre to see what we do! Please get in touch with us to arrange a visit
Main duties of the job
The overall main duties of this
role is to provide administrative support to the Medical Education Team, to
support the delivery of a range of Medical Education programmes across CDDFT
and ultimately be the face of the Simulation Centre.
You will review processes within
the department and strive for improvement and the smooth running of its
services.
In addition, you will provide
admin support to ensure implementation of all courses running from the
Simulation Centre. This includes the general admin of organising the courses,
co-ordinating room bookings, admin of costings and collecting the data from the
courses and sessions.
You will also need to liaise with
multiple teams within the Trust, including The Cardiac Arrest Prevention Team,
Digital Specialist Nurses and all other users of the SIM Centre.
You will assist in Foundation
teaching Programmes and co-ordinate teaching timetables across the Trust. In
addition, you will plan and co-ordinate the arrangement for exams and collect
the appropriate feedback and data from this, whilst being the first point of
contact for medical students, doctors and other staff
About us
If you are being interviewed you must accept an interview slot in the system to continue, even if you have arranged with the manager
You must be able to produce ALL certificates stated essential in the person specification or you will not be able to complete pre-employment checks
We provide hospital services from two acute sites - Darlington Memorial Hospital and University Hospital of North Durham. We have a centre for planned care in Bishop Auckland and provide care from community hospitals in Chester-le-Street, Shotley Bridge, Barnard Castle, Sedgefield and Weardale as well as over 80 other community based settings and providing care in patients' homes.
We particularly welcome applications from disabled and Black, Asian and Minority Ethnic (BAME) candidates as BAME and disabled people are currently under-represented
We are unable to offer sponsorship for roles that do not require a professional registration, to apply you must have Right to Work in the United Kingdom. If you are in the UK on a VISA please ensure you have no restrictions that would prevent you from taking this post
Full Job Descriptions can be found in the adverts supporting documents
Job description
Job responsibilities
Please review the job description for all duties, however
below is a brief outline of what the job entails.
Provide
admin support for the Medical Education Team
Assist in
the delivery of all learning and education programmes, including postgraduate
and undergraduate programmes
Induction
of new Junior Doctors
Monitoring
and collating quality data e.g. for KPIs
Being the
first point of contact for all visitors of the Simulation Centre
Ensure
the smooth running of the day-to-day tasks at the Simulation Centre
Answer
all incoming queries in a variety of formats (telephone, face to face, email)
Lead the
arrangement and management of all Clinical Attachments
Produce
all course documentation for SIM courses
Collate
all evaluations and course data
Manage
course costing and finance arrangements
Facilitate
room bookings across all CDDFT sites
Organise
faculty meetings including minute taking
Job description
Job responsibilities
Please review the job description for all duties, however
below is a brief outline of what the job entails.
Provide
admin support for the Medical Education Team
Assist in
the delivery of all learning and education programmes, including postgraduate
and undergraduate programmes
Induction
of new Junior Doctors
Monitoring
and collating quality data e.g. for KPIs
Being the
first point of contact for all visitors of the Simulation Centre
Ensure
the smooth running of the day-to-day tasks at the Simulation Centre
Answer
all incoming queries in a variety of formats (telephone, face to face, email)
Lead the
arrangement and management of all Clinical Attachments
Produce
all course documentation for SIM courses
Collate
all evaluations and course data
Manage
course costing and finance arrangements
Facilitate
room bookings across all CDDFT sites
Organise
faculty meetings including minute taking
Person Specification
Qualifications
Essential
- Good standard of general education including 5 GCSEs at grades A to C (English Language essential)
- NVQ level 3 (or working towards) or equivalent or equivalent knowledge gained through relevant work experience
Desirable
- Certificate in Personnel Practice
- Project Management Qualification
Special Requirements
Essential
- Able to travel across Trust sites to meet the requirements of the post
Experience
Essential
- Experience and understanding of the role of key stakeholders throughout the Region e.g.Health Education NE England, Medical School, Universities, Base Units, Specialty and Foundation School
- Previous administration experience working in a busy administration role within the NHS, particularly in education and development
- Experience of liaising with Departmental Managers, Consultants/Senior Medical Staff and Senior Nurses to ensure appropriate access and delivery of education and training across the Trust for medical students and Foundation Doctors
Desirable
- NHS Experience
- Experience in a secretarial role
Special Skills & Knowledge
Essential
- Excellent IT skills and experience of using a wide range of software packages e.g. PowerPoint, Excel, and Microsoft Word, with fast and accurate keyboard skills
- Excellent communication and interpersonal skills: verbal, written and telephone
- To understand the need for diplomacy and tact linked to a positive and professional image
- Adaptable, determined, self-motivated and enthusiastic with competence in dealing with situations involving people, especially students and medical staff
- Good organisational skills to meet demanding delivery schedules
- Ability to maintain complete confidentiality and discretion
- Responsible and reliable with professional appearance and manner
- Ability to work autonomously and manage own workload; work on own initiative and as part of a multi-disciplinary team
Person Specification
Qualifications
Essential
- Good standard of general education including 5 GCSEs at grades A to C (English Language essential)
- NVQ level 3 (or working towards) or equivalent or equivalent knowledge gained through relevant work experience
Desirable
- Certificate in Personnel Practice
- Project Management Qualification
Special Requirements
Essential
- Able to travel across Trust sites to meet the requirements of the post
Experience
Essential
- Experience and understanding of the role of key stakeholders throughout the Region e.g.Health Education NE England, Medical School, Universities, Base Units, Specialty and Foundation School
- Previous administration experience working in a busy administration role within the NHS, particularly in education and development
- Experience of liaising with Departmental Managers, Consultants/Senior Medical Staff and Senior Nurses to ensure appropriate access and delivery of education and training across the Trust for medical students and Foundation Doctors
Desirable
- NHS Experience
- Experience in a secretarial role
Special Skills & Knowledge
Essential
- Excellent IT skills and experience of using a wide range of software packages e.g. PowerPoint, Excel, and Microsoft Word, with fast and accurate keyboard skills
- Excellent communication and interpersonal skills: verbal, written and telephone
- To understand the need for diplomacy and tact linked to a positive and professional image
- Adaptable, determined, self-motivated and enthusiastic with competence in dealing with situations involving people, especially students and medical staff
- Good organisational skills to meet demanding delivery schedules
- Ability to maintain complete confidentiality and discretion
- Responsible and reliable with professional appearance and manner
- Ability to work autonomously and manage own workload; work on own initiative and as part of a multi-disciplinary team
Employer details
Employer name
County Durham & Darlington NHS Foundation Trust
Address
Bishop Auckland General Hospital
Cockton Hill Road
Bishop Auckland
County Durham
DL14 6AD
Employer's website
https://www.cddft.nhs.uk/ (Opens in a new tab)
