Accounts Payable Officer

County Durham & Darlington NHS Foundation Trust

This job is now closed

Job summary

We are looking for someone to join our busy accounts payables team as an accounts payable officer. The successful candidate will be able to manage their own set of accounts, processing invoices and resolving any invoice queries to ensure that invoices are paid in a timely manner by liaising with suppliers and other staff members.

Main duties of the job

Suppliers Account Management. Reconciling supplier statements against a number of computerised creditor payments systems and resolving outstanding issues to ensure that undisputed invoices are paid on time.

Ensuring that the reason for non-payment of outstanding invoices is established and is documented, together with the action to be taken.

Liaising with Trust staff to ensure invoices without orders are appropriately authorised and coded in line with the trusts standing financial instructions.

Liaising with Trust staff to ensure that confirmation of goods received is provided for invoices with orders.

Liaising with suppliers to ensure that all credits are received.

Checking high value invoices in order to confirm their accurate input.

Checking the VAT treatment of Creditor invoices, recovering contracted out VAT where appropriate to ensure the Trust minimises its VAT liability.

Input of supplier invoices and other requests for payment on the computerised creditor payments systems as required.

Any other duties as delegated by Senior Payments Clerk or Section Head (Payables

About us

If you are being interviewed you must accept an interview slot in the system to continue, even if you have arranged with the manager

You must be able to produce ALL certificates stated essential in the person specification or you will not be able to complete pre-employment checks

We provide hospital services from two acute sites - Darlington Memorial Hospital and University Hospital of North Durham. We have a centre for planned care in Bishop Auckland and provide care from community hospitals in Chester-le-Street, Shotley Bridge, Barnard Castle, Sedgefield and Weardale as well as over 80 other community based settings and providing care in patients' homes.

We particularly welcome applications from disabled and Black, Asian and Minority Ethnic (BAME) candidates as BAME and disabled people are currently under-represented

We are unable to offer sponsorship for roles that do not require a professional registration, to apply you must have Right to Work in the United Kingdom. If you are in the UK on a VISA please ensure you have no restrictions that would prevent you from taking this post

Full Job Descriptions can be found in the adverts supporting documents

Date posted

17 August 2023

Pay scheme

Agenda for change

Band

Band 2

Salary

£22,383 a year

Contract

Permanent

Working pattern

Full-time

Reference number

C9439-23-0700

Job locations

Centre for Health

Traynor Way

Peterlee

Durham

SR8 2RU

Job description

Job responsibilities

The post holder must be able to communicate effectively with a range of people both within the Trust and outside in order to resolve problems.

The post holder must be able to work as part of a team and must be able to take direction and raise queries to clarify an understanding of assigned tasks.

The post holder will be the point of contact for a range of Suppliers, and will proactively liaise between the Supplier and Trust staff to ensure that invoices are settled and queries are resolved

Job description

Job responsibilities

The post holder must be able to communicate effectively with a range of people both within the Trust and outside in order to resolve problems.

The post holder must be able to work as part of a team and must be able to take direction and raise queries to clarify an understanding of assigned tasks.

The post holder will be the point of contact for a range of Suppliers, and will proactively liaise between the Supplier and Trust staff to ensure that invoices are settled and queries are resolved

Person Specification

Special Skills and Knowledge

Essential

The ability to answer routine financial queries from a range of financial and non-financial parties, Good customer service skills with confident use of the telephone, accurate & speedy data input skills

Desirable

Knowledge & Ability of using Microsoft Office Excel spreadsheets

Qualifications

Essential

5 GCSEs including Maths & English

Desirable

Business Admin apprenticeship or financial qualifictaions such as BTEC, HND or AAT

Experience

Essential

Working within an accounts environment

Desirable

Experience of working within an accounts payable department

Person Specification

Special Skills and Knowledge

Essential

The ability to answer routine financial queries from a range of financial and non-financial parties, Good customer service skills with confident use of the telephone, accurate & speedy data input skills