Job summary
Would you like to work as part of a team that works well together, always there to help each other and create the best patient experience that you can? If the answer is yes, then we would love to hear from you!
A fabulous new opportunity for a Support Secretary for Gastroenterology has arisen within the Medicine Division at Lancashire Teaching Hospitals.
You will be a member of a team of support medical secretaries providing secretarial and administrative support to consultants, junior medical staff and any other staff. You will support the efficient channelling of communication between medical staff, GPs, patients, relatives, members of the public and other disciplines within the Trust.
Please note this post is for Royal Preston and Chorley Hospital
Main duties of the job
You will demonstrate excellent organisational skills, must be flexible in approach, able to exercise initiative and demonstrate a consistently high standard of professionalism, being aware of the need for confidentiality and integrity.
You will be expected to cover aspects of the medical secretary's team leader role during periods of absence, as required by the service.
About us
We have 10000 fantastic people working hard to deliver quality services to our patients. Whatever your role, you help look after 370,000 people in our local area & give specialist care to 1.5 million people across Lancashire & Cumbria.
Working with us gives you the knowledge and sense of pride that every activity you do genuinely does make a difference to support our patients & staff, ensuring we keep thriving & delivering outstanding healthcare right across our local towns.
You'll have access to varied development opportunities, learn new skills, meet fab people & do things you'd never have done. You'll learn about working in a hospital, interacting with people from all different roles to build skills & enhance your career path.
You'll make an impact, be challenged to think differently, be bold & help innovate to keep improving things. Everything we do centres around patient care and enhancing their experience which means your role is pivotal and something really to be proud of.
Job description
Job responsibilities
- Be the point of contact for all day to day enquires, referring where necessary to more senior staff.
- Provide administrative and secretarial support to consultants.
- You will often be the first point of contact for patients and clinicians and will be expected to work independently using their own initiative with minimal direct supervision.
- Manage electronic calendars for consultants, organising meetings as and when required.
- Accurate maintenance of an electronic diary with effective communication of diary commitments.
- Coordinate meetings at the request of the speciality. This occasionally requires arranging venues and refreshmentsfor off-site meetings.
- Chase progress on all issues with appropriate manager on behalf of the speciality and when necessary to ensurethat deadlines are met.
- Maintain efficient and effective administrative systems including bring forward, and message taking.
- Ensuring files and papers are available and up to date providing briefings for the days activities, highlighting deadlines and potential conflicts of interest.
- Provide secretarial and administrative support when other members of the team are absent.
- Use databases and computer packages were appropriate to initiate and maintain records and generatestatistics for analytical purposes.
- Accurately transcribe correspondence and reports by touch typing from audio dictation using knowledge of medical terminology. Daily use of digital dictation.
- Coordinate and liaise with Junior Medical staff and distribute all appropriate medical staff rotas (were necessary).
Job description
Job responsibilities
- Be the point of contact for all day to day enquires, referring where necessary to more senior staff.
- Provide administrative and secretarial support to consultants.
- You will often be the first point of contact for patients and clinicians and will be expected to work independently using their own initiative with minimal direct supervision.
- Manage electronic calendars for consultants, organising meetings as and when required.
- Accurate maintenance of an electronic diary with effective communication of diary commitments.
- Coordinate meetings at the request of the speciality. This occasionally requires arranging venues and refreshmentsfor off-site meetings.
- Chase progress on all issues with appropriate manager on behalf of the speciality and when necessary to ensurethat deadlines are met.
- Maintain efficient and effective administrative systems including bring forward, and message taking.
- Ensuring files and papers are available and up to date providing briefings for the days activities, highlighting deadlines and potential conflicts of interest.
- Provide secretarial and administrative support when other members of the team are absent.
- Use databases and computer packages were appropriate to initiate and maintain records and generatestatistics for analytical purposes.
- Accurately transcribe correspondence and reports by touch typing from audio dictation using knowledge of medical terminology. Daily use of digital dictation.
- Coordinate and liaise with Junior Medical staff and distribute all appropriate medical staff rotas (were necessary).
Person Specification
Qualifications & Education
Essential
Desirable
- RSA 3 Typing Qualification
- AMSPAR
Knowledge & Experience
Essential
- Efficient in the use of Microsoft Word
- Previous audio typing experience
- Experience of Excel, Power Point, email and internet
- Basic knowledge of medical terminology
- Aware of the concept and application of confidentiality
Desirable
- Advanced knowledge of medical terminology
- Previous NHS administration experience
- Previous medical audio typing experience
Person Specification
Qualifications & Education
Essential
Desirable
- RSA 3 Typing Qualification
- AMSPAR
Knowledge & Experience
Essential
- Efficient in the use of Microsoft Word
- Previous audio typing experience
- Experience of Excel, Power Point, email and internet
- Basic knowledge of medical terminology
- Aware of the concept and application of confidentiality
Desirable
- Advanced knowledge of medical terminology
- Previous NHS administration experience
- Previous medical audio typing experience
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
