Lancashire Teaching Hospitals NHS Foundation Trust

Project Support Officer

This job is now closed

Job summary

Join us in this exciting, once-in-a-generation opportunity to shape new hospital facilities in our area.

The NHS in Lancashire and South Cumbria welcomedthe Government's May 2023 announcement of two new hospitals to replace Royal Lancaster Infirmary and Royal Preston Hospital as part of a rolling programme of national investment in capital infrastructure beyond 2030 (opens in new window). In addition, Furness General Hospital in Barrow will benefit from investment in improvements.

We need your administrative skills and experience to support the New Hospitals Programme (NHP) Project Management Office Team as we progress through the New Hospitals Programme process.

So what's in it for you? A once in a career opportunity to design the future of hospital facilities for a whole generation. Our programme is a large, multi-million pound scheme unparalleled elsewhere. You will be joining a highly motivated, experienced and multi-disciplinary team from across the Lancashire and South Cumbria health and care system. Working with such a team will provide personal development, with the chance for you to hone existing skills and develop new ones.

The team is currently working from home with occasional travel to sites cross Lancashire and South Cumbria.

If you have any questions or want an informal chat before you apply, please email India Bowles, Project Officer.. india.bowles@lthtr.nhs.uk

To find out more about our plans, please check out the New Hospitals Programme website.

Please note that this role is not eligible for sponsorship. If you require sponsorship or will require it in the next two years, please do not apply for this post. This role is a mixture of office based and home working.

Main duties of the job

The post holder will be a key member of the NHP Project Management Office (PMO) Team, providing administrative and project support.

This role will support the NHP PMO Team in delivering the NHP programme of projects. They will support the Project Officer and Project Manager as the administrator for the team, providing project support, co-ordinating team diaries and organising events and project meetings and monitoring progress against key deliverables in order to produce reports for the Executive team.

The role requires the post holder to be in close contact with the NHP PMO team members and other officers of the wider project team.

The above is a snapshot of the role. For full details please see the Job Description and Personal Specification.

About us

Hosted by Lancashire Teaching Hospitals NHS Foundation Trust, this role involves working collaboratively with partners across the local health and care system.

The Lancashire and South Cumbria New Hospitals Programme sees Lancashire Teaching Hospitals NHS Foundation Trust (LTHTr) and University Hospitals of Morecambe Bay NHS Foundation Trust (UHMBT), together with NHS Lancashire and South Cumbria Integrated Care Board, working in partnership with all NHS organisations and wider partners, including town, city, borough and county councils and universities, to develop proposals for new hospital facilities in our region.

Date posted

31 July 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year per annum, pro rata

Contract

Fixed term

Duration

24 months

Working pattern

Full-time, Flexible working, Home or remote working

Reference number

438-PB1995

Job locations

Royal Preston Hospital

Sharoe Green Lane

Preston

PR2 9HT

Job description

Job responsibilities

Provision of administrative support to the NHP PMO Team
Proactively manage the diary of the NHP PMO Team
To be responsible for arranging meetings on behalf of the NHP PMO Team
Assist with project related administration
Act as minute secretary for meetings, some of which may cover complex discussions and actions.
To maintain up to date, and effective electronic system for the NHP PMO Team.
Ensure any confidential and sensitive data is appropriately managed, archived and stored securely.
Have an up to date knowledge and experience of Microsoft packages and the use of email and internet i.e. Word, Excel, PowerPoint and Access

Job description

Job responsibilities

Provision of administrative support to the NHP PMO Team
Proactively manage the diary of the NHP PMO Team
To be responsible for arranging meetings on behalf of the NHP PMO Team
Assist with project related administration
Act as minute secretary for meetings, some of which may cover complex discussions and actions.
To maintain up to date, and effective electronic system for the NHP PMO Team.
Ensure any confidential and sensitive data is appropriately managed, archived and stored securely.
Have an up to date knowledge and experience of Microsoft packages and the use of email and internet i.e. Word, Excel, PowerPoint and Access

Person Specification

Education and Qualifications

Essential

General education to GCSE level or equivalent

Desirable

IT qualification

Knowledge and Experience

Essential

Substantial experience working within office administration
Intermediate knowledge of IT systems and software programmes such as outlook, word, excel PowerPoint and access.
Significant experience of common office processes, such as maintenance of diaries and arrangement of meetings.
Effective communicator who is confident in liaising with internal and external colleagues, with ability to take clear and accurate messages and ensure they are passed on appropriately.
Experience of working as part of a team and in isolation
Experience in dealing with Clinicians and/or other senior managers.
IT related experience

Desirable

Previous experience of working for a senior Manager / Director
Experience of financial systems to support Network budget systems/processes
Experience of minute taking

Person Specification

Education and Qualifications

Essential

General education to GCSE level or equivalent

Desirable

IT qualification

Knowledge and Experience

Essential

Substantial experience working within office administration
Intermediate knowledge of IT systems and software programmes such as outlook, word, excel PowerPoint and access.
Significant experience of common office processes, such as maintenance of diaries and arrangement of meetings.
Effective communicator who is confident in liaising with internal and external colleagues, with ability to take clear and accurate messages and ensure they are passed on appropriately.
Experience of working as part of a team and in isolation
Experience in dealing with Clinicians and/or other senior managers.
IT related experience

Desirable

Previous experience of working for a senior Manager / Director
Experience of financial systems to support Network budget systems/processes
Experience of minute taking

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Lancashire Teaching Hospitals NHS Foundation Trust

Address

Royal Preston Hospital

Sharoe Green Lane

Preston

PR2 9HT

Employer's website

https://www.lancsteachinghospitals.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Lancashire Teaching Hospitals NHS Foundation Trust

Address

Royal Preston Hospital

Sharoe Green Lane

Preston

PR2 9HT

Employer's website

https://www.lancsteachinghospitals.nhs.uk/ (Opens in a new tab)