Payroll Team Leader

Lancashire Teaching Hospitals NHS Foundation Trust

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Job summary

Are you a highly motivated versatile individual who has the drive, enthusiasm, ability, and knowledge to drive our services forward and thrives on a challenge? If so, this is a fantastic opportunity to come and join our Payroll Team.

We are looking for an experienced individual to join us as a Payroll Team Leader, who can bring a wealth of NHS knowledge and payroll experience to our team of 95 payroll colleagues.

If you have a wealth of payroll knowledge, within an NHS environment and the ability to inspire and engage colleagues and clients alike, then this is the perfect opportunity to progress your career within a shared service environment and payroll/pension world.

A high standard of work ethic will be what helps you succeed together with a proven track record of delivery.

If you think you are the person we are looking for, who is knowledgeable and has the ability to improve services and bring innovative ideas, whilst having a great mind for numbers and excellent analytical skills, then we would love to hear from you.

Main duties of the job

As a Payroll Team Leader, you will be responsible for the day to day management of one of our Payroll Teams, processing monthly and weekly payrolls, within our set deadlines.

You will be the first level of support for some of our Payroll Team, therefore must be able to maintain effective working relationships, whilst providing training on a day to day basis in all aspects of payroll and pensions work.

You will be expected to analyse, collate and balance statutory deductions and prepare complex reports for internal and external agencies in a timely and accurate manner.

One of the main responsibilities is to plan, manage and collate information ready for input into the ESR system, in line with AfC and Medical & Dental Terms and Conditions, in order to make correct payments to NHS employees. This involves the use of multiple URP's within the ESR system.

Calculations of statutory and occupational payments will also be required, therefore knowledge in relation to these regulations is essential.

You must have strong communication and organisational skills, alongside a strong knowledge of NHS Payroll and Pension legislation.

Every day brings different but rewarding challenges in ensuring accurate salaries for NHS staff are paid on time.

About us

ELFS Shared Services is a business division of Lancashire Teaching Hospitals NHS Foundation Trust. As a leading provider in NHS Payroll Services, we combine best practice of shared services solution design with our extensive knowledge and experience in delivering NHS Payroll Services at a cost-effective price. Our payroll services are successfully delivered providing over 100,000 payslips per month across 13 large NHS Trust/ICBs throughout the country in addition to weekly payrolls, ensuring employees are paid accurately and on time.

We work in partnership with our clients building a strong working relationship and put our customers at the heart of what we do.

Established in 2002, ELFS is a proven NHS owned Shared Service solution providing Financial and Payroll services to thirty-four NHS client organisations and one CIC's throughout the country from its Head office in Darwen, Lancashire with a satellite unit based at St James House, Salford.

Our payroll department provides a comprehensive Payroll, Pensions, Expenses and Service desk to our clients. We are passionate about providing high quality services, staff development and growing our talent. We understand that quality and accuracy are paramount and encourage our staff on continued learning and development.

The post is based at Viscount House, Darwen. We operate hybrid working giving you the flexibility to work from home as well as in the office.

Date posted

19 July 2024

Pay scheme

Agenda for change

Band

Band 5

Salary

£28,407 to £34,581 a year per annum, pro rata

Contract

Permanent

Working pattern

Part-time, Flexible working, Home or remote working

Reference number

438-PB2018

Job locations

ELFS Shared Services

Viscount House, Commercial Road

Darwen

BB3 0FG

Job description

Job responsibilities

Each day brings unique but satisfying tasks in ensuring NHS staff are accurately and paid on time. Duties will include:-

Ensuring the payroll team provide a customer focused service to client organisations, dealing sensitively with queries in line with Client Trusts agreed response times
Calculating pensionable pay and to facilitate the accurate payment of pensions to retired employees. Validating and correcting Pensions data within Pensions Online (POL) on a regular basis
Making complex calculations to verify ESR Retro calculations, involving the assessment of arrears or under / over payments
Maintaining accurate ESR data in respect of all employees
Participating in internal payroll process review meetings
Keeping up to date with and have an excellent understanding of AfC, Medical & Dental, NHS Pension Regulations
Processing monthly and weekly payrolls
Reviewing the performance of team member

Job description

Job responsibilities

Each day brings unique but satisfying tasks in ensuring NHS staff are accurately and paid on time. Duties will include:-

Ensuring the payroll team provide a customer focused service to client organisations, dealing sensitively with queries in line with Client Trusts agreed response times
Calculating pensionable pay and to facilitate the accurate payment of pensions to retired employees. Validating and correcting Pensions data within Pensions Online (POL) on a regular basis
Making complex calculations to verify ESR Retro calculations, involving the assessment of arrears or under / over payments
Maintaining accurate ESR data in respect of all employees
Participating in internal payroll process review meetings
Keeping up to date with and have an excellent understanding of AfC, Medical & Dental, NHS Pension Regulations
Processing monthly and weekly payrolls
Reviewing the performance of team member

Person Specification

Education and Qualifications

Essential

Minimum of 5 GCSEs including Maths & English at Grades 9- 4 (A*-C) or equivalent qualifications OR GCSE in Maths and English and experience of working in a Payroll or Pensions department.

Desirable

GCSE's in 5 other subjects 9-4 (A*-C) or equivalent
CIPP in Payroll Administration or equivalent experience of working in a Payroll Environment
Achieved either AAT member, Diploma in Payroll Management, NVQ Level 5 or relevant experience that equates to the qualification

Knowledge and Experience

Essential

Detailed knowledge of pay procedures and statutory legislation and experience of working in a payroll department
Working knowledge of payroll screens and transfer facilities within the H.R. system
Experience of working in a large Payroll / Pensions environment
Comprehensive knowledge of computer input and the use of Microsoft applications in particular Excel.

Desirable

Knowledge of NHS Terms and Conditions
Knowledge of ESR Payroll or Payroll Experience
Experience of ESR Oracle pay systems
Experience in local government
Experience and knowledge of Statutory pension legislation

Person Specification

Education and Qualifications

Essential

Minimum of 5 GCSEs including Maths & English at Grades 9- 4 (A*-C) or equivalent qualifications OR GCSE in Maths and English and experience of working in a Payroll or Pensions department.

Desirable

GCSE's in 5 other subjects 9-4 (A*-C) or equivalent
CIPP in Payroll Administration or equivalent experience of working in a Payroll Environment
Achieved either AAT member, Diploma in Payroll Management, NVQ Level 5 or relevant experience that equates to the qualification

Knowledge and Experience

Essential

Detailed knowledge of pay procedures and statutory legislation and experience of working in a payroll department
Working knowledge of payroll screens and transfer facilities within the H.R. system
Experience of working in a large Payroll / Pensions environment
Comprehensive knowledge of computer input and the use of Microsoft applications in particular Excel.

Desirable

Knowledge of NHS Terms and Conditions
Knowledge of ESR Payroll or Payroll Experience
Experience of ESR Oracle pay systems
Experience in local government
Experience and knowledge of Statutory pension legislation

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.