Recruitment Assistant

Lancashire Teaching Hospitals NHS Foundation Trust

This job is now closed

Job summary

Helping recruit for the NHS...what a role! You don't need you to have recruitment experience because we will teach you everything you need to know. We want someone with great customer service skills, dedicated, with great systems/IT skills and is resourceful. Sound like you?

We're not just a team in an office - we're an important part of our hospitals. Our patients rely on our teams and our teams rely on us to ensure we have the best candidates, in the right place, with the rights skills & attributes, safely recruited when they are needed. You'll directly help to influence this, working creatively to help us attract & recruit people to the organisation.

If you want to work in a fast paced environment where no two days are the same and where you can support an outstanding team to recruit candidates into a wide variety of roles across the whole hospital services then we are the team to join.

We are a department that prides itself on supporting and developing team members and enabling them to apply for recruitment and general human resources positions both with and external to the Trust.

We want to get out and chat with candidates as much as possible, so you'll help attend Jobs Fairs, career events, interview days - flying the flag for recruitment.

Even our offices are beautiful! We're at Preston Business Centre where we've lots of parking, beautiful grounds and lovely facilities for our teams including a breakout room with comfy modern seating.

Main duties of the job

We're so proud of our team, all working closely together to ensure the work we do is the best it can be. There's always a buzz in the air, with colleagues from all backgrounds ensuring that we have lots of different perspectives. We asked our team members what they wanted most out of work and they all said the same things - a supportive atmosphere doing a job that genuinely matters.....so thats what we are!

Understanding the candidate experience is such a key driver in this role, you'll help influence their experience & help us continually evolve.

Attention to detail and accuracy is also so important as your role will involve undertaking pre-employment checks, processing of specified staff forms forms, the provision of administrative support to the Registration Authority (RA) process as well as production of offers of employment letters, contracts and other general administrative duties. They will also be required to input and process information via the Trust recruitment system TRAC.

***Please note this role is not eligible for sponsorship - therefore you must have valid right to work in the UK to be considered for this role***

About us

So what can we offer you? Well as well as working for an award-winning organisation, you will join a very strong and dedicated team who work so hard together and have fun along the way.

It's a rewarding role though as our team members have told us. Getting to play your part in someone starting a new career or even their dream job gives us such a sense of pride.

Although mainly office based, this is not a traditional office role, it has a lot of variety, chance to come up with solutions to things to make them better, and chance to chat to different teams right across the organisation.

We know that the satisfaction of knowing you played your part in helping recruit new staff to ultimately look after our patients is what will drive you the most.

We'll help you develop your skills, give you opportunities to try new things and we actively encourage you to challenge us to constantly review what we do, our processes and approaches.

Its impossible to cram everything into an advert so really want you to get in touch and have a chat, please contact Sarah our Team Leader who would love to talk to you about the role: recruit@lthtr.nhs.uk

There's lots going on, it will be demanding & you'll need to be flexible in your approach to work as well as patient & empathetic to deal with anything that comes along.

Date posted

20 March 2024

Pay scheme

Agenda for change

Band

Band 2

Salary

£22,383 a year Per Annum, Pro Rata

Contract

Permanent

Working pattern

Full-time

Reference number

438-PB1441

Job locations

Preston Business Centre

Preston

PR2 8DY

Job description

Job responsibilities

You will will provide admin support to the Recruitment Team within the Human Resources Directorate, contributing to the provision of a professional and comprehensive administration and recruitment service to the Trust.

See attached job description for full list of responsibilities

Undertake pre-employment checks:

Assist in the pre-employment check process

Update and maintain ESR inputting check information

Process ESR change forms

Issuing of contracts and other documentation relating to contractual changes under the direction of the relevant Recruitment Officer

Assisting with the Advertising of all Trust posts under the direction of the relevant Recruitment Officer:

Amend adverts on Trac and NHSjobs
Close Vacancies
Liaise with managers for outstanding short-lists

Represent the Trust and the NHS at recruitment events / Job fairs / careers promotions as required.

Issuing ID badges and smart cards

Issuing and Maintenance of Smart Cards

Assist with Induction and onboarding preparation

General Administrative Duties:

Photocopying/Scanning
Data Inputting
Archiving of Recruitment Records

Liaise and effectively communicate with other members of the team and the Directorate

Contribute to the efficient and effective working of the Directorate by operating as a full member of the Human Resources team. This will include : covering for colleagues maintaining continuous personal and professional development supporting initiatives to improve areas of service

***Please note this role is not eligible for sponsorship - therefore you must have valid right to work in the UK to be considered for this role***

Job description

Job responsibilities

See attached job description for full list of responsibilities

Undertake pre-employment checks:

Assist in the pre-employment check process

Update and maintain ESR inputting check information

Process ESR change forms

Issuing of contracts and other documentation relating to contractual changes under the direction of the relevant Recruitment Officer

Assisting with the Advertising of all Trust posts under the direction of the relevant Recruitment Officer:

Amend adverts on Trac and NHSjobs
Close Vacancies
Liaise with managers for outstanding short-lists

Represent the Trust and the NHS at recruitment events / Job fairs / careers promotions as required.

Issuing ID badges and smart cards

Issuing and Maintenance of Smart Cards

Assist with Induction and onboarding preparation

General Administrative Duties:

Photocopying/Scanning
Data Inputting
Archiving of Recruitment Records

Liaise and effectively communicate with other members of the team and the Directorate

***Please note this role is not eligible for sponsorship - therefore you must have valid right to work in the UK to be considered for this role***

Person Specification

Qualifications & Education

Essential

Good general education
Evidence of IT Skills

Knowledge & Experience

Essential

Experience of database work
Demonstrates occasions where they have worked with minimal supervision
Capable of working within broad procedural guidelines
Able to exercise independent judgement within guidelines

Desirable

Current or previous NHS Experience
Working knowledge of ESR
Knowledge of NHSjobs
Experience of working in a busy admin environment

Person Specification

Qualifications & Education

Essential

Good general education
Evidence of IT Skills

Knowledge & Experience

Essential

Experience of database work
Demonstrates occasions where they have worked with minimal supervision
Capable of working within broad procedural guidelines
Able to exercise independent judgement within guidelines

Desirable

Current or previous NHS Experience
Working knowledge of ESR
Knowledge of NHSjobs
Experience of working in a busy admin environment

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.