Job summary
Lancashire Teaching Hospitals NHS Foundation Trust is hosting this post on behalf of the Lancashire and South Cumbria Provider Collaborative. The post-holder will be required to work across all Provider Trusts and the wider LSC Integrated Care System.
We are looking for an exceptional, enthusiastic Executive Assistant (EA) to provide professional administrative support to the Elective Recovery Programme Team. Applicants should have significant and demonstrable experience in a PA role, be highly motivated, flexible and have a track record of delivering high quality administration and EA support.
Main duties of the job
The responsibilities of the role are varied and include diary management, scheduling meetings at various levels, producing minutes to a high standard, coordinating arrangements for meetings and events, as well as preparing correspondence, including reports and presentations.
You will have first rate interpersonal skills and strong communication skills. You should have the ability to communicate effectively at all levels and be effective in building and maintaining effective internal and external contacts. You will be highly organised and have a flexible approach to the working day to meet tight and varying deadlines. You must be able to prioritise and organise your own workload, and be able to work effectively and efficiently unsupervised.
You will need to be a team player with the ability to work independently in a busy environment. Holding good verbal, written and numerical skills, you must also be skilled in IT applications, including Microsoft Outlook, Word, Excel and PowerPoint.
About us
This post is hosted by Lancashire Teaching Hospitals NHS Foundation Trust but the post post holder will work with the full range of organisations and professionals across Lancashire & South Cumbria.
We have 9000 fantastic people working hard to deliver quality services to our patients. Whatever your role, you help look after 370,000 people in our local area & give specialist care to 1.5 million people across Lancashire & Cumbria.
Working with us gives you the knowledge and sense of pride that every activity you do genuinely does make a difference to support our patients & staff, ensuring we keep thriving & delivering outstanding healthcare right across our local towns.
You'll have access to varied development opportunities, learn new skills, meet fab people & do things you'd never have done. You'll learn about working in a hospital, interacting with people from all different roles to build skills & enhance your career path.
You'll make an impact, be challenged to think differently, be bold & help innovate to keep improving things. Everything we do centres around patient care and enhancing their experience which means your role is pivotal and something really to be proud of.
Job description
Job responsibilities
Responsible for providing a confidential administrative service to the Elective Recovery Programme Team.
Work autonomously using own initiative in the absence of the Elective Recovery Programme Director and make quick and accurate assessment of urgent/delicate situations that can be addressed by appropriate colleagues to provide solutions and avoid disruption.
Develop and establish effective administration systems to ensure the smooth running of the programme including effective filing. Maintain effective office systems, making maximum use of technology with the aim of achieving a paperless office.
Organise and plan the workload, diary and commitments, including scheduling of formal and complex meetings, functions, conferences including finding venues, preparing papers, ensuring appropriate equipment is set up and booking hospitality as appropriate.
Service the Elective Recovery Programme Board as appropriate and be accountable for ensuring that all designated meetings and committees are organised and administered in a professional and timely manner. To take notes, create action logs and be responsible for following up actions and drafting agendas for meetings.
Job description
Job responsibilities
Responsible for providing a confidential administrative service to the Elective Recovery Programme Team.
Work autonomously using own initiative in the absence of the Elective Recovery Programme Director and make quick and accurate assessment of urgent/delicate situations that can be addressed by appropriate colleagues to provide solutions and avoid disruption.
Develop and establish effective administration systems to ensure the smooth running of the programme including effective filing. Maintain effective office systems, making maximum use of technology with the aim of achieving a paperless office.
Organise and plan the workload, diary and commitments, including scheduling of formal and complex meetings, functions, conferences including finding venues, preparing papers, ensuring appropriate equipment is set up and booking hospitality as appropriate.
Service the Elective Recovery Programme Board as appropriate and be accountable for ensuring that all designated meetings and committees are organised and administered in a professional and timely manner. To take notes, create action logs and be responsible for following up actions and drafting agendas for meetings.
Person Specification
Qualifications and Education
Essential
- Degree level or equivalent level of knowledge or experience e.g. Diploma or specialist working knowledge
- RSA 3 Advanced or similar qualification
- Good general education
Knowledge and Experience
Essential
- Previous experience of working as a PA at Senior Director level
- Excellent organisational and time management skills
- Experience of minute taking at senior board/divisional meetings and experience of action setting/planning
- Excellent IT use of Microsoft office
- Good communicator skills, written and verbal
- Problem solving and prioritising workload
- Experience of working in an extremely busy office environment
- Experience of team working and a proactive and positive approach
- Experience of implementing and maintaining filing systems
- Advanced keyboard skills including producing spreadsheets and reports
- Knowledge of hospital information systems
- Previous NHS Experience
Person Specification
Qualifications and Education
Essential
- Degree level or equivalent level of knowledge or experience e.g. Diploma or specialist working knowledge
- RSA 3 Advanced or similar qualification
- Good general education
Knowledge and Experience
Essential
- Previous experience of working as a PA at Senior Director level
- Excellent organisational and time management skills
- Experience of minute taking at senior board/divisional meetings and experience of action setting/planning
- Excellent IT use of Microsoft office
- Good communicator skills, written and verbal
- Problem solving and prioritising workload
- Experience of working in an extremely busy office environment
- Experience of team working and a proactive and positive approach
- Experience of implementing and maintaining filing systems
- Advanced keyboard skills including producing spreadsheets and reports
- Knowledge of hospital information systems
- Previous NHS Experience
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
