Job summary
The Directorate Administrator will provide a full and comprehensive administration service for multiple managers / clinicians within the Senior Leadership Team, ensuring a well organised and effective service.
You will ensure each of your allocated managers / clinicians are well organised and are in receipt of all relevant tools required for the effective running of the service.
Main duties of the job
- To maintain and manage all electronic diaries and use these diaries to arrange appointments and meetings for your allocated managers /clinicians.
- To facilitate and coordinate events and all prevailing administrative duties including planning, agendas, take / type minutes (using paper and electronic methods), preparation of room and IT equipment, arrange venues and refreshments as required on request for meetings, workshops, investigations, and supervision.
- Inputting of staff hours on the Health roster system in line with Payroll cut off dates.
- To provide a personal and confidential service to all senior staff within the directorate, including the typing of reports, general correspondence, minutes, agendas etc.Please refer to the job description for more details
About us
Greater Manchester Mental Health (GMMH) Foundation Trust employs over 7000 members of staff, who deliver services from more than 122 locations.
We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford,Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond.
Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.
Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity.
Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users.
Job description
Job responsibilities
For more information on the job role, please refer to the attached job description and person specification.
Use of Artificial Intelligence (AI)
Please be aware, the use of Artificial Intelligence (AI) when submitting an application is monitored and if you have used AI to generate an application, you are required to declare this on your application form. Failure to do so, may result in your application being withdrawn.
We want to highlight the importance of integrity and authenticity in your application form and ask you to use AI tools responsibly to ensure your application form is a true reflection of your skills, knowledge and experiences.
We are looking for you to demonstrate personal experiences of how you meet the essential criteria and as an NHS Employer, we value authenticity and honesty.
Job description
Job responsibilities
For more information on the job role, please refer to the attached job description and person specification.
Use of Artificial Intelligence (AI)
Please be aware, the use of Artificial Intelligence (AI) when submitting an application is monitored and if you have used AI to generate an application, you are required to declare this on your application form. Failure to do so, may result in your application being withdrawn.
We want to highlight the importance of integrity and authenticity in your application form and ask you to use AI tools responsibly to ensure your application form is a true reflection of your skills, knowledge and experiences.
We are looking for you to demonstrate personal experiences of how you meet the essential criteria and as an NHS Employer, we value authenticity and honesty.
Person Specification
Education/ Qualifications
Essential
- Relevant level 2 competency-based qualification (such as RSA or NVQ), 2 years previous office experience or equal demonstrative experience
- Educated to GCSE level in English and Maths
Desirable
Experience
Essential
- Microsoft Teams knowledge/use
- Minuting of meetings
- Working in a confidential environment
- Use of office equipment
Desirable
Knowledge
Essential
- The Data Protection Act
- Patient Confidentiality
Skills
Essential
- Effective time management skills
- The ability to prioritise tasks
- Outstanding communication skills
- Appropriate keyboard skills
- The ability to navigate IT systems, inc. Word, Excel, and PowerPoint
- Minuting meetings via Microsoft Teams or live in the room
- Diary management
- Working effectively under pressure
Desirable
Person Specification
Education/ Qualifications
Essential
- Relevant level 2 competency-based qualification (such as RSA or NVQ), 2 years previous office experience or equal demonstrative experience
- Educated to GCSE level in English and Maths
Desirable
Experience
Essential
- Microsoft Teams knowledge/use
- Minuting of meetings
- Working in a confidential environment
- Use of office equipment
Desirable
Knowledge
Essential
- The Data Protection Act
- Patient Confidentiality
Skills
Essential
- Effective time management skills
- The ability to prioritise tasks
- Outstanding communication skills
- Appropriate keyboard skills
- The ability to navigate IT systems, inc. Word, Excel, and PowerPoint
- Minuting meetings via Microsoft Teams or live in the room
- Diary management
- Working effectively under pressure
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
