Administration Manager

Greater Manchester Mental Health NHSFT

Information:

This job is now closed

Job summary

We are looking to recruit an Administration Manager for the CAMHS division, including MH&D, Specialist Services Care Group, to be based at Prestwich Hospital. This is an opportunity to lead in an integrated team setting and to be accountable for members of the administration team. The postholder will be directly responsible for ensuring all teams have the adequate skills and knowledge to provide a customer focused service. To ensure all administrative functions work correctly and efficiently. Management of all administration functions within the directorate, including problem-solving, supporting and resourcing. To ensure any new processes or systems put in place improve service user experience.

This post will also be responsible for the effective coordination of the bed management system.

Main duties of the job

The administration Manager will work closely with the Consultants, Team Managers, Senior Nursing Staff and Service Managers to ensure an excellent administrative service is offered and to support the clinical staff in all areas of their responsibility.

The postholder should have strong leadership skills and be an excellent communicator with experience of working to tight and changing deadlines. Highly organised and efficient; excellent time management skills, the ability to prioritise requests and to deal with conflicting demands and to meet tight deadlines; a high level of attention to detail supported by strong ICT skills, ability to work on own initiative and with limited supervision. Ideally you will have worked in an NHS administrative role with proficiency in electronic patient systems and processes and have proven skills and experience supervising/managing a team of administration and clerical staff.

About us

Greater Manchester Mental Health (GMMH) Foundation Trust employs over6,400members of staff, who deliver services from more than160locations.

We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford,Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond.

Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.

Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity.

Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users.

Date posted

10 September 2024

Pay scheme

Agenda for change

Band

Band 5

Salary

£29,970 to £36,483 a year per annum pro rata

Contract

Permanent

Working pattern

Full-time

Reference number

437-6567143

Job locations

Prestwich Hospital

Bury New Road

Whitefield

M25 3BL


Job description

Job responsibilities

See attached detailed job description and person specification:

Staff benefits

  • Pay Enhancements 30% additional for Evenings (8pm onwards) and Saturdays and 60% additional for Sundays and Bank holidays.
  • 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years
  • Excellent pension
  • Cycle to work scheme
  • Salary sacrifice car scheme
  • Wellbeing programme
  • Blue Light Card Discounts

Job description

Job responsibilities

See attached detailed job description and person specification:

Staff benefits

  • Pay Enhancements 30% additional for Evenings (8pm onwards) and Saturdays and 60% additional for Sundays and Bank holidays.
  • 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years
  • Excellent pension
  • Cycle to work scheme
  • Salary sacrifice car scheme
  • Wellbeing programme
  • Blue Light Card Discounts

Person Specification

Experience

Essential

  • Must be educated to degree level or equivalent knowledge gained through relevant experience
  • A minimum of 3 years working in the admin and clerical field

Desirable

  • Experience of working in the NHS, particularly in a mental health setting

Knowledge

Essential

  • Previous experience of supervising/managing a team providing guidance, coaching, support and performance management where appropriate
  • Experience of completing staff appraisal and regular line management

Desirable

  • Knowledge of NHS bed management systems/processing of referrals
  • Working knowledge of all Trust systems and IT systems
Person Specification

Experience

Essential

  • Must be educated to degree level or equivalent knowledge gained through relevant experience
  • A minimum of 3 years working in the admin and clerical field

Desirable

  • Experience of working in the NHS, particularly in a mental health setting

Knowledge

Essential

  • Previous experience of supervising/managing a team providing guidance, coaching, support and performance management where appropriate
  • Experience of completing staff appraisal and regular line management

Desirable

  • Knowledge of NHS bed management systems/processing of referrals
  • Working knowledge of all Trust systems and IT systems

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Greater Manchester Mental Health NHSFT

Address

Prestwich Hospital

Bury New Road

Whitefield

M25 3BL


Employer's website

https://www.gmmh.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Greater Manchester Mental Health NHSFT

Address

Prestwich Hospital

Bury New Road

Whitefield

M25 3BL


Employer's website

https://www.gmmh.nhs.uk/ (Opens in a new tab)

For questions about the job, contact:

Administration and Operational Support Manager

Vicki Gaffney

vicki.gaffney@gmmh.nhs.uk

01613582106

Date posted

10 September 2024

Pay scheme

Agenda for change

Band

Band 5

Salary

£29,970 to £36,483 a year per annum pro rata

Contract

Permanent

Working pattern

Full-time

Reference number

437-6567143

Job locations

Prestwich Hospital

Bury New Road

Whitefield

M25 3BL


Supporting documents

Privacy notice

Greater Manchester Mental Health NHSFT's privacy notice (opens in a new tab)