Job summary
Greater Manchester Mental Health NHS Foundation Trust is seeking to appoint a Document Control Officer to provide co-ordination, administration and guidance across the organisation. The post holder will promote and apply frameworks, systems andprocesses to ensure document control activity that will withstand regulatory scrutiny, ensure compliance monitoring and reporting with effective remedial actions implemented where required.
This role will provide the successful candidate with an opportunity to be part of a high performing clinical standards function across a multiple site organisation that is part of and supported by a forward looking and ambitious Clinical Governance Directorate.
Main duties of the job
- Co-ordinate and apply organisation wide document control processes to ensure compliance and the application of robust governance.
- Liaise with document authors/subject matter experts to guide themthrough document management process and signpost to relevant keystaff/departments for further.
- Ensure robust version control of draft and published documents.
- Maintain a clear audit trail of decommissioned and merged documents for future scrutiny purposes.
- Screen documents for compliance with document control procedure andfeedback to authors areas for action.
- Maintain a robust document control archive.
- Liaise with wider Clinical Standards Team to obtain updates on the latestdocument modifications required in organisational documents and thenadvising and following up authors until updates/amendments are made, approved and published
About us
Greater Manchester Mental Health (GMMH) Foundation Trust employs over7000members of staff, who deliver services from more than160locations.
We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford,Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond.
Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.
Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity.
Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users.
Job description
Job responsibilities
Please see attached job description and person specification
Staff benefits
- Pay Enhancements 30% additional for Evenings (8pm onwards) and Saturdays and 60% additional for Sundays and Bank holidays.
- 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years
- Excellent pension
- Cycle to work scheme
- Salary sacrifice car scheme
- Wellbeing programme
- Blue Light Card Discounts
Job description
Job responsibilities
Please see attached job description and person specification
Staff benefits
- Pay Enhancements 30% additional for Evenings (8pm onwards) and Saturdays and 60% additional for Sundays and Bank holidays.
- 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years
- Excellent pension
- Cycle to work scheme
- Salary sacrifice car scheme
- Wellbeing programme
- Blue Light Card Discounts
Person Specification
Education/Qualifications
Essential
Desirable
- Teaching and training certification or equivalent experience
- Relevant qualification or equivalent experience of governance/ regulation
Experience
Essential
- Experience of advising and liaising with staff at all levels
- Experience in document or project version control
- High proficiency in using MS Office packages - Word / Excel, PowerPoint
- Production of detailed and accurate reports for review at committee level and external scrutiny
Desirable
- Experience of working in the NHS
- Delivering small staff training courses/one to one sessions
Knowledge
Essential
- Understanding of the Clinical Governance
- Knowledge of IT information systems
- Excellent organisational skills
- Able to communicate effectively with staff at all levels
- Good interpersonal skills
- Analytical skills
Skills and Abilities
Essential
- Ability to prioritise and work proactivel
- Project management skills
- Able to work to deadlines
- Work on own initiative with competing and changing priorities
- Self motivation
- Ability to motivate others
- Attention to detail
- Work independently and as part of a team
- Ability to work methodically and accurately
- Manage, plan, organise and prioritise own workload
- Possess drive and enthusiasm
Person Specification
Education/Qualifications
Essential
Desirable
- Teaching and training certification or equivalent experience
- Relevant qualification or equivalent experience of governance/ regulation
Experience
Essential
- Experience of advising and liaising with staff at all levels
- Experience in document or project version control
- High proficiency in using MS Office packages - Word / Excel, PowerPoint
- Production of detailed and accurate reports for review at committee level and external scrutiny
Desirable
- Experience of working in the NHS
- Delivering small staff training courses/one to one sessions
Knowledge
Essential
- Understanding of the Clinical Governance
- Knowledge of IT information systems
- Excellent organisational skills
- Able to communicate effectively with staff at all levels
- Good interpersonal skills
- Analytical skills
Skills and Abilities
Essential
- Ability to prioritise and work proactivel
- Project management skills
- Able to work to deadlines
- Work on own initiative with competing and changing priorities
- Self motivation
- Ability to motivate others
- Attention to detail
- Work independently and as part of a team
- Ability to work methodically and accurately
- Manage, plan, organise and prioritise own workload
- Possess drive and enthusiasm
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
