Job summary
JOB PURPOSEWe are seeking an experienced and motivated Hardware Asset & Purchase Officer to join ourgrowing Digital team. This is a unique opportunity to help shape the future of our IT hardware assetmanagement processes and make a real impact on our organisation.As an Hardware Asset and Purchasing Officer, you will be responsible for procuring, deploying,maintaining, and disposing of all Digital hardware components and systems. You will manage thehardware asset platform and ensure all Digital Assets are controlled. You will play a key role inensuring the security and sustainability of our hardware assets, and you will have the opportunity towork with a talented and dynamic team of Digital professionals.
Main duties of the job
- To respond to Service Requests for equipment in accordance with standard operating procedures. To track IT equipment, including the build and dispatch of hardware ready for end user installation, to meet business as usual and approved project requirements, to agreed quality standards and service levels.
- Be responsible for stock control, report on stock levels and provide replenishment services ensuring stock levels are maintained within pre-defined financial constraints as per planned business volumes or to meet approved project requirements
- Co-ordinate receipt and dispatch of assets and ensure the movement of equipment is controlled and audited as per established security policy, maintaining stock rooms in accordance with corporate health and safety guidelines
- Arrange for secure disposal of obsolete assets in accordance with standard operating procedures.
- Purchase all new hardware requests through relevant cost codes to support individual departments and ensure all due diligence is done on hardware before order is placed.
About us
1. Participate in the objective setting process as part of the annual Performance DevelopmentReview/appraisal process, to understand how own role and objectives are linked to team,directorate and corporate objectives, to review what aspects of your role are being donewell, and to identify any areas for development.2. Undertake relevant activities and mandatory training to meet objectives identified inPersonal Development Plan.3. Adhere to all policies and guidelines, including HR, Information Governance, RiskManagement and Health & Safety policies.4. Comply with relevant professional codes of conduct and accountability.5. Maintain professional registration if this is a requirement of the job.6. Carry out your duties in a way that supports equality and values diversity. This responsibilityincludes your actions in relation to service users, carers, work colleagues, people in otherorganisations and members of the public
Job description
Job responsibilities
- To respond to Service Requests for equipment in accordance with standard operating procedures. To track IT equipment, including the build and dispatch of hardware ready for end user installation, to meet business as usual and approved project requirements, to agreed quality standards and service levels.
- Support site visits for regular inventory audits to validate status of assets as recorded within the asset database(Manage Engine) as determined by the line manager. Ensuring the timely return of overdue loan equipment and unused or obsolete assets as per established stock management procedures.
- Be responsible for stock control, report on stock levels and provide replenishment services ensuring stock levels are maintained within pre-defined financial constraints as per planned business volumes or to meet approved project requirements
- Co-ordinate receipt and dispatch of assets and ensure the movement of equipment is controlled and audited as per established security policy, maintaining stock rooms in accordance with corporate health and safety guidelines
- Arrange for secure disposal of obsolete assets in accordance with standard operating procedures.
- Apply the successful implementation of business, organisational and technological change by participating in office moves and change projects, contributing to the ongoing development of the IT Asset Management function ensuring new and or established service standards are achieved.
- Maintain awareness of technological, service and business developments to ensure the continuation of high-quality services within Digital Services.
- Purchase all new hardware requests through relevant cost codes to support individual departments and ensure all due diligence is done on hardware before order is placed.
Maintain the IT asset and CI data and their relationships within the CMDB to ensure accurate information is readily available to enable IT Service Management practices and decision making
- Monitor the MDM Platform to ensure that devices are reporting into solution (and if not, speak to owners of the devices and ensure if not in use they are returned back to the IT Department.
- Be responsible for all Digital Hardware Asset, including but not limited to Laptops, Desktops, All In Ones, Printers, Monitors, Speech Mikes.
- Liaise with and support services and provide detailed IT Asset & Configuration Management reports, with monthly actions clearly identified and coordinated in a SMART (Specific, Measurable, Achievable, Results Oriented and Timely manner) way
- Build and maintain effective relationships, working with key stakeholders to manage the lifecycle for all in-scope IT assets
- Manage the lifecycle of IT Assets, liaising with the internal and external stakeholders as required, to ensure that requirements due are processed in a timely way
- Supports with training new staff members and/or other staff members in departments on specific IT systems
Job description
Job responsibilities
- To respond to Service Requests for equipment in accordance with standard operating procedures. To track IT equipment, including the build and dispatch of hardware ready for end user installation, to meet business as usual and approved project requirements, to agreed quality standards and service levels.
- Support site visits for regular inventory audits to validate status of assets as recorded within the asset database(Manage Engine) as determined by the line manager. Ensuring the timely return of overdue loan equipment and unused or obsolete assets as per established stock management procedures.
- Be responsible for stock control, report on stock levels and provide replenishment services ensuring stock levels are maintained within pre-defined financial constraints as per planned business volumes or to meet approved project requirements
- Co-ordinate receipt and dispatch of assets and ensure the movement of equipment is controlled and audited as per established security policy, maintaining stock rooms in accordance with corporate health and safety guidelines
- Arrange for secure disposal of obsolete assets in accordance with standard operating procedures.
- Apply the successful implementation of business, organisational and technological change by participating in office moves and change projects, contributing to the ongoing development of the IT Asset Management function ensuring new and or established service standards are achieved.
- Maintain awareness of technological, service and business developments to ensure the continuation of high-quality services within Digital Services.
- Purchase all new hardware requests through relevant cost codes to support individual departments and ensure all due diligence is done on hardware before order is placed.
Maintain the IT asset and CI data and their relationships within the CMDB to ensure accurate information is readily available to enable IT Service Management practices and decision making
- Monitor the MDM Platform to ensure that devices are reporting into solution (and if not, speak to owners of the devices and ensure if not in use they are returned back to the IT Department.
- Be responsible for all Digital Hardware Asset, including but not limited to Laptops, Desktops, All In Ones, Printers, Monitors, Speech Mikes.
- Liaise with and support services and provide detailed IT Asset & Configuration Management reports, with monthly actions clearly identified and coordinated in a SMART (Specific, Measurable, Achievable, Results Oriented and Timely manner) way
- Build and maintain effective relationships, working with key stakeholders to manage the lifecycle for all in-scope IT assets
- Manage the lifecycle of IT Assets, liaising with the internal and external stakeholders as required, to ensure that requirements due are processed in a timely way
- Supports with training new staff members and/or other staff members in departments on specific IT systems
Person Specification
Certification
Essential
- Education / Qualifications
Desirable
- Previous experience in NHS IT
Interview
Essential
Desirable
Person Specification
Certification
Essential
- Education / Qualifications
Desirable
- Previous experience in NHS IT
Interview
Essential
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
