Job summary
The Adult Secure Provider Collaborative, Reach Out, is formed of Birmingham and Solihull Mental Health NHS Foundation Trust (BSMHFT), Midlands Partnership NHS Foundation Trust (MPFT), St Andrews Health Care (STAH), Coventry and Warwickshire Partnership Trust who have devolved budgets from NHSE to commission adult secure care mental health and learning disabilities and autism provision for the population of West Midlands.
BSMHFT are the Lead Provider (LP) in the Collaborative and sub-contracts to the other four partners, manage contracts, assure the quality of services and lead the necessary reporting regionally and nationally. In order to fulfil the LP roles and responsibilities BSMHFT has established a separate commissioning division known as the Reach Out Commissioning function. The Commissioning function is responsible for:
- Strategic planning and service development
- Clinical oversight and quality assurance
- Contractual, financial and informational oversight
The post holder will be part of the Commissioning function, which is responsible for the service planning and transformation, quality, performance and finance of all Reach Out providers and all patients who originate from West Midlands regardless of which provider the placement is with including those with Learning Disability and Autism.
Main duties of the job
The post holder is expected to provide an effective and comprehensive secretarial and administrative support to the Associate Director (AD) and Clinical Programme Director (CPD), and Business Programme Support Officer (BPSO) within the West Midlands Secure Care Provider Collaborative, Reach Out.
To work autonomously, initiating action on behalf of the AD and CPD. Resolving or referring problems, as necessary.
To assist the Business Programme Support Officer (BPSO) in the implementation and delivery of administrative function within Reach Out.
About us
Welcome to Birmingham and Solihull Mental Health NHS Foundation Trust. Our 4000 clinical and support staff help us to improve mental health wellbeing and meet the needs of the 70,000 people we serve each year. We provide a range of mental healthcare services across Birmingham and Solihull, as well as specialised services nationally. We also offer medical, nursing and psychology training and are proud of our international reputation for both research and innovation.
Our population is culturally diverse, characterised in places by high levels of deprivation which create an increasing demand for our services and a necessity for us to make sure everyone can access the help they need. We are a team of compassionate, inclusive and committed people working together to provide excellent care to support our community. If you are looking for a place to belong, where you can make a real difference to people's lives, join our team where our warm welcome is waiting for you.
Job description
Job responsibilities
For further information about the main responsibilities please see job description and person specification.
We highly recommend you submit your application as soon as possible, this post may close earlier than the indicated closing date if a sufficient number of applications are received.
We are unable to support applications from job seekers who require sponsorship to work the United Kingdom (UK)
Job description
Job responsibilities
For further information about the main responsibilities please see job description and person specification.
We highly recommend you submit your application as soon as possible, this post may close earlier than the indicated closing date if a sufficient number of applications are received.
We are unable to support applications from job seekers who require sponsorship to work the United Kingdom (UK)
Person Specification
Training and Qualifications
Essential
- NVQ Level III in Business Admin or equivalent
- Typing/Word Processing RSA II or equivalent
- GCSE or equivalent including Maths and English (A-C)
- ECDL or MOST or equivalent.
Desirable
- Experience of using RiO
- Supervisory experience or equivalent
Experience
Essential
- Experience of working within a fast-paced working environment.
- Extensive experience of providing secretarial support at senior management level
- Substantive experience working in a healthcare or equivalent environment
- Extensive knowledge and experience of Microsoft Office packages -Word, PowerPoint, Excel, Outlook, and Teams.
- Extensive experience of taking formal minutes of meetings at a senior level
- Confident in dealing with people at all levels including individuals with Lived Experience
- Knowledge and experience of raising requisitions and invoicing
- Knowledge of the Data Protection Act and Information Governance
Desirable
- Experience of working in Mental Illness/Learning Disabilities and Autism Healthcare
- Senior secretarial experience in the NHS
Skills/Knowledge
Essential
- Highly organised and efficient, produce a high quality work to deadlines
- Excellent knowledge and understanding of administration support and duties.
- Ability to prioritise workload to ensure timelines are met
- Ability to deal with a variety of sensitive and confidential matters professionally and responsibly.
- Ability to work on own initiative and under pressure.
- Excellent written and verbal communication skills.
- Ability to work with multiple workstream leads where necessary
Desirable
- Working Knowledge of NHS policies and procedures
Personal Qualities
Essential
- Work effectively and flexibly as part of a team to meet the needs of the Services
- Mature open and flexible approach to work.
- Demonstrate an understanding of ED&I, care and compassion
- Evidence of a team player, conscientious, reliability, motivation, and commitment
Person Specification
Training and Qualifications
Essential
- NVQ Level III in Business Admin or equivalent
- Typing/Word Processing RSA II or equivalent
- GCSE or equivalent including Maths and English (A-C)
- ECDL or MOST or equivalent.
Desirable
- Experience of using RiO
- Supervisory experience or equivalent
Experience
Essential
- Experience of working within a fast-paced working environment.
- Extensive experience of providing secretarial support at senior management level
- Substantive experience working in a healthcare or equivalent environment
- Extensive knowledge and experience of Microsoft Office packages -Word, PowerPoint, Excel, Outlook, and Teams.
- Extensive experience of taking formal minutes of meetings at a senior level
- Confident in dealing with people at all levels including individuals with Lived Experience
- Knowledge and experience of raising requisitions and invoicing
- Knowledge of the Data Protection Act and Information Governance
Desirable
- Experience of working in Mental Illness/Learning Disabilities and Autism Healthcare
- Senior secretarial experience in the NHS
Skills/Knowledge
Essential
- Highly organised and efficient, produce a high quality work to deadlines
- Excellent knowledge and understanding of administration support and duties.
- Ability to prioritise workload to ensure timelines are met
- Ability to deal with a variety of sensitive and confidential matters professionally and responsibly.
- Ability to work on own initiative and under pressure.
- Excellent written and verbal communication skills.
- Ability to work with multiple workstream leads where necessary
Desirable
- Working Knowledge of NHS policies and procedures
Personal Qualities
Essential
- Work effectively and flexibly as part of a team to meet the needs of the Services
- Mature open and flexible approach to work.
- Demonstrate an understanding of ED&I, care and compassion
- Evidence of a team player, conscientious, reliability, motivation, and commitment
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Birmingham and Solihull Mental Health NHS Foundation Trust
Address
Thomas Telford House, Ardenleigh Site
385 Kingsbury Road
Erdington
B24 9SA
Employer's website
https://www.bsmhft.nhs.uk/ (Opens in a new tab)
