Birmingham and Solihull Mental Health NHS Foundation Trust

Band 4 Health and Safety & Compliance Co-ordinator

This job is now closed

Job summary

The post-holder will provide administrative support to the Health & Safety and Compliance Team with particular focus on maintaining and monitoring services compliance with quarterly and ad hoc health and safety reporting. Monitoring and reporting on progress of Health & Safety and Compliance projects and maintain effective systems of communication with colleagues and escalate any non-compliance. Manage both incoming and outgoing communications in a professional manner on behalf of the Team.

Main duties of the job

The post-holder will assist the Head of Health and Safety and Regulatory Compliance and the Health, Safety and Fire Team in the provision and monitoring of health and safety standards; and in the delivery of health and safety training to staff through face to face, online or virtual training (e.g. TEAMS) as directed. Assist with the recording of health and safety information to support data collation, reporting on trends and issuing safety alerts as and when required. To support with the administration of the Central Alert System database, the Trust Lone Working solution and developing and maintaining health and safety databases.

About us

Welcome to Birmingham and Solihull Mental Health NHS Foundation Trust. Our 4000 clinical and support staff help us to improve mental health wellbeing and meet the needs of the 70,000 people we serve each year. We provide a range of mental healthcare services across Birmingham and Solihull, as well as specialised services nationally. We also offer medical, nursing and psychology training and are proud of our international reputation for both research and innovation.

Our population is culturally diverse, characterised in places by high levels of deprivation which create an increasing demand for our services and a necessity for us to make sure everyone can access the help they need. We are a team of compassionate, inclusive and committed people working together to provide excellent care to support our community. If you are looking for a place to belong, where you can make a real difference to people's lives, join our team where our warm welcome is waiting for you.

Date posted

18 June 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year per annum, pro rata

Contract

Permanent

Working pattern

Full-time

Reference number

436-6370096

Job locations

Trust HQ - Uffculme Centre

52 Queensbridge Road

Birmingham

B13 8QY

Job description

Job responsibilities

Principal Duties and Responsibilities

Support the Health & Safety and Compliance Team in providing and coordinating a comprehensive support service.

Support the Health & Safety and Compliance team for the day-to-day administrative support of the team.

Support the maintenance and development of the team pages on Connect, maintaining databases and overseeing the lone working portal

Be familiar with the aims, change activities and measures of success of each workstream within the team.

Support the team in the development of their plans and act as a centre of excellence on health and safety and compliance.

Lead on the administration and reporting for the progress of the team workstreams:

a. Liaise with Service Leads to update and report on progress of action plans, CAS alerts and CQC requests

b. Provide administrative support for meetings including the setting up of meetings, arranging agendas and papers and taking minutes

c. Ensure effective document management and compilation for internal audit

d. Develop, maintain and monitor performance indicators in a dashboard

e. Produce high quality regular reports to multiple audiences such as the local Health and Safety groups and stakeholders.

f. Carry out complex data analysis for the team.

Scheduling and coordinating projects and team meetings: taking minutes, preparing meeting agendas and distributing papers, ensuring attendance and being responsible for progress chasing actions to be taken.

Utilise significant personal initiative to deal with workstream issues on behalf of the responsible Team Lead and process matters arising on a daily basis, taking appropriate

We are unable to support applications from job seekers who require sponsorship to work the United Kingdom (UK)

We highly recommend you submit your application as soon as possible, this post may close earlier than the indicated closing date if a sufficient number of applications are received.