Job summary
We have an exciting opportunity to join South Older Adult CMHT, part of Birmingham and Solihull Mental Health Foundation Trust.
As a Medical Secretary you will be a member of the multidisciplinary team, providing a comprehensive secretarial service to the Consultant Psychiatrist and members of the medical team, assisting them in achieving their objectives and to liaise with all relevant and appropriate services.
Main duties of the job
The post holder will be responsible for undertaking a wide range of administrative and secretarial duties, which include the receipt of all correspondence, booking of new patient appointments, attendance at MDT weekly meetings etc. The audio transcription and text processing of clinical letters, report and other correspondence as required by the medical team.
To act as a focal point of contact and be responsible for the dissemination of information, messages and enquires for the medical team, liaising with multidisciplinary team members, other health professionals and staff within the Trust, GP's, Social Workers, Service Users, Carers and any other appropriate external agencies.
About us
Welcome to Birmingham and Solihull Mental Health NHS Foundation Trust. Our 4000 clinical and support staff help us to improve mental health wellbeing and meet the needs of the 70,000 people we serve each year. We provide a range of mental healthcare services across Birmingham and Solihull, as well as specialised services nationally. We also offer medical, nursing and psychology training and are proud of our international reputation for both research and innovation.
Our population is culturally diverse, characterised in places by high levels of deprivation which create an increasing demand for our services and a necessity for us to make sure everyone can access the help they need. We are a team of compassionate, inclusive and committed people working together to provide excellent care to support our community. If you are looking for a place to belong, where you can make a real difference to people's lives, join our team where our warm welcome is waiting for you.
Job description
Job responsibilities
For further information about the main responsibilities please view the attached job description and person specification.
We highly recommend you submit your application as soon as possible, this post may close earlier than the indicated closing date if a sufficient number of applications are received.
We are unable to support applications from job seekers who require sponsorship to work the United Kingdom (UK)
Job description
Job responsibilities
For further information about the main responsibilities please view the attached job description and person specification.
We highly recommend you submit your application as soon as possible, this post may close earlier than the indicated closing date if a sufficient number of applications are received.
We are unable to support applications from job seekers who require sponsorship to work the United Kingdom (UK)
Person Specification
Training / Qualifications
Essential
- RSA II Typing/Text Processing plus significant relevant secretarial experience Educated in English 'O' Level or GCSE equivalent Amspar Diploma or equivalent qualification/experince Medical Terminology Qualification.
Desirable
- Experience of using RIO system.
KNOWLEDGE AND EXPERIENCE
Essential
- Significant experience of Microsoft Office including databases /Word/Outlook/Excel, Power point/Publisher
- Knowledge of good practice and system of work within secretarial/PA field.
Desirable
- Experience in working with people who suffer with Mental Health or other related problems
SKILLS
Essential
- Excellent written and communication skills
- Ability to work under pressure Ability to work alone or as part of a team
Desirable
- Experience of dealing with a range of disciplines and agencies
PERSONAL QUALITIES
Essential
- Adaptability/flexibility and ability to cope with change Reliable and Self motivated
Desirable
- To be empathic to clients needs and communication barriers.
Person Specification
Training / Qualifications
Essential
- RSA II Typing/Text Processing plus significant relevant secretarial experience Educated in English 'O' Level or GCSE equivalent Amspar Diploma or equivalent qualification/experince Medical Terminology Qualification.
Desirable
- Experience of using RIO system.
KNOWLEDGE AND EXPERIENCE
Essential
- Significant experience of Microsoft Office including databases /Word/Outlook/Excel, Power point/Publisher
- Knowledge of good practice and system of work within secretarial/PA field.
Desirable
- Experience in working with people who suffer with Mental Health or other related problems
SKILLS
Essential
- Excellent written and communication skills
- Ability to work under pressure Ability to work alone or as part of a team
Desirable
- Experience of dealing with a range of disciplines and agencies
PERSONAL QUALITIES
Essential
- Adaptability/flexibility and ability to cope with change Reliable and Self motivated
Desirable
- To be empathic to clients needs and communication barriers.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
