Job summary
We are on the lookout for a passionate and driven Finance Officer to join our dynamic team. This isn't just a job; it's an opportunity to shape the financial landscape of our Trust . If you're up for a challenge and ready to make a real impact, keep reading!
We are looking for individual with the drive to succeed; to make a difference and support service improvement with the skills to actively engage with stakeholders both internal and external.
This role requires a self-motivated, pro-active individual with a structured and methodical approach to problem solving and excellent analytical, technical and interpersonal skills with the ability to prioritise and manage workload to meet deadlines.
Ideally the candidate will be studying AAT
Main duties of the job
The Finance Transactions Officer provides support to the Finance Transactions Manager and Senior Finance Transactions Officer in ensuring that all aspects related to creditors and payments are accounted for and managed correctly. They also engage in proactive oversight of the shared service provider, ELFS, performing its function in relation to these areas.
About us
Passionate individuals with a commitment to excellence in financial accounting.
Innovative thinkers who thrive in a dynamic and challenging work environment.
Team players who can build strong working relationships with various departments.
Ready to embark on a journey of professional growth and contribute to a meaningful cause? Apply now and let's build a brighter financial future together!
We are a forward-thinking organization committed to excellence in all aspects of our work.
Working with us gives you the knowledge and sense of pride that every activity you do genuinely does make a difference to support our patients & staff, ensuring we keep thriving & delivering outstanding healthcare right across our local towns.
You'll make an impact, be challenged to think differently, be bold & help innovate to keep improving things. Everything we do centres around patient care and enhancing their experience which means your role is pivotal and something really to be proud of.
Job description
Job responsibilities
Maintenance and Development of thePayables and Receivables Ledgers
Accounts Payable Reviewing invoices appearing in the PO and Non POworkflows on a daily basis and ensuring invoices andnotifications are routed correctly via the SBS system forapproval Performing regular statement reconciliations and liaising withSBS / suppliers to ensure any appropriate actions areundertaken to ensure the payables ledger is updatedaccordingly. Regularly review supplier accounts which are in credit andwork with the supplier to ensure credits are matched againstinvoices or a payment is made to clear the account. Maintain supplier accounts
Providing advice and assistance to suppliers and trustmanagers to investigate and resolve written and telephonequeries, often of a complex and sensitive nature.
Accounts Receivable Reviewing credit memo requests and ensuring these aredealt with in an appropriate time scale by Trust managers Maintain supplier accounts. Providing regular statements to debtors and chasing debtwhere necessary. Providing advice and assistance to customers and trustmanagers to investigate and resolve written and telephonequeries, often of a complex and sensitive nature.
Financial Planning and Reporting
Assist the FTM & SFTO to manage and deliver the BetterPayment Practice Code target for paying bills within 30 daysof receipt and produce monthly reports on the position. Assist the FTM & SFTOs to ensure timely input into trustcash flow forecast based on regular contract payments anddue dates, both incoming and outgoing. Assist the SFTO to produce the aged debt analysis. Run and review housekeeping reports on a weekly basisand take appropriate action where invoices to clear anyissues. Production of backing documents and working paper tosupport the month-end file and the notes to the annualaccounts. Assist in the completion of the inter-NHS agreement ofbalances exercise, preparing working papers to reconcileback to the ledger and escalating any issues wherenecessary.
Financial Management and Control
Preparation of the weekly submission of the BACs Runs,RFT payments and cheque runs Monitoring of disputed invoices, goods received not invoicedaccruals and taking action to deal with them. Work closely with the Financial Advice Team to ensurecreditor accruals are made where appropriate. Raising of invoices where required to ensure Trust income isreceived.Excellent care with compassion Monitoring of disputed invoices and assistance with clearingthese down to ensure prompt payment by debtors. Monitor the SBS workflow systems for both invoices andcredit memos, produce reports on performance and ensurethat authorised signatories are clearing their workflowsaccording to Trust procedures. Review the ledger for duplicate invoice payments andestablish, with SBS, an action plan for recovery. Review unallocated cash to ensure correct coding and dealwith any duplicated receipts. Work proactively with the procurement team on all aspectsconnected to creditor control, identifying issues that requireescalation. Work with SBS to ensure an effective credit control functionto ensure all overdue debts are collected, tracking all ageddebt to ensure that overdue debts are chased and escalatedto the SFTO if appropriate. Provide support to the Finance Transaction Assistantswhere required
Financial Accounting
Ensure all one-off supplier payment requests are correctlyauthorised and input correctly into the ledger. Ensure payroll payment request are input accurately in to theledger by the required deadlines. Support the monthly reconciliation process in respect ofrelevant creditor control accounts. Ensure cash is correctly allocated and process transactionsfor accounting purposes. Liaise with internal and external audit, act as a point ofcontact to provide creditor information and assist with sampletesting. Any other duties as directed by the FTM & SFTOcommensurate with grade
Job description
Job responsibilities
Maintenance and Development of thePayables and Receivables Ledgers
Accounts Payable Reviewing invoices appearing in the PO and Non POworkflows on a daily basis and ensuring invoices andnotifications are routed correctly via the SBS system forapproval Performing regular statement reconciliations and liaising withSBS / suppliers to ensure any appropriate actions areundertaken to ensure the payables ledger is updatedaccordingly. Regularly review supplier accounts which are in credit andwork with the supplier to ensure credits are matched againstinvoices or a payment is made to clear the account. Maintain supplier accounts
Providing advice and assistance to suppliers and trustmanagers to investigate and resolve written and telephonequeries, often of a complex and sensitive nature.
Accounts Receivable Reviewing credit memo requests and ensuring these aredealt with in an appropriate time scale by Trust managers Maintain supplier accounts. Providing regular statements to debtors and chasing debtwhere necessary. Providing advice and assistance to customers and trustmanagers to investigate and resolve written and telephonequeries, often of a complex and sensitive nature.
Financial Planning and Reporting
Assist the FTM & SFTO to manage and deliver the BetterPayment Practice Code target for paying bills within 30 daysof receipt and produce monthly reports on the position. Assist the FTM & SFTOs to ensure timely input into trustcash flow forecast based on regular contract payments anddue dates, both incoming and outgoing. Assist the SFTO to produce the aged debt analysis. Run and review housekeeping reports on a weekly basisand take appropriate action where invoices to clear anyissues. Production of backing documents and working paper tosupport the month-end file and the notes to the annualaccounts. Assist in the completion of the inter-NHS agreement ofbalances exercise, preparing working papers to reconcileback to the ledger and escalating any issues wherenecessary.
Financial Management and Control
Preparation of the weekly submission of the BACs Runs,RFT payments and cheque runs Monitoring of disputed invoices, goods received not invoicedaccruals and taking action to deal with them. Work closely with the Financial Advice Team to ensurecreditor accruals are made where appropriate. Raising of invoices where required to ensure Trust income isreceived.Excellent care with compassion Monitoring of disputed invoices and assistance with clearingthese down to ensure prompt payment by debtors. Monitor the SBS workflow systems for both invoices andcredit memos, produce reports on performance and ensurethat authorised signatories are clearing their workflowsaccording to Trust procedures. Review the ledger for duplicate invoice payments andestablish, with SBS, an action plan for recovery. Review unallocated cash to ensure correct coding and dealwith any duplicated receipts. Work proactively with the procurement team on all aspectsconnected to creditor control, identifying issues that requireescalation. Work with SBS to ensure an effective credit control functionto ensure all overdue debts are collected, tracking all ageddebt to ensure that overdue debts are chased and escalatedto the SFTO if appropriate. Provide support to the Finance Transaction Assistantswhere required
Financial Accounting
Ensure all one-off supplier payment requests are correctlyauthorised and input correctly into the ledger. Ensure payroll payment request are input accurately in to theledger by the required deadlines. Support the monthly reconciliation process in respect ofrelevant creditor control accounts. Ensure cash is correctly allocated and process transactionsfor accounting purposes. Liaise with internal and external audit, act as a point ofcontact to provide creditor information and assist with sampletesting. Any other duties as directed by the FTM & SFTOcommensurate with grade
Person Specification
Qualifications
Essential
- 5 GCSE's (Grades A-C) or equivalent including Maths and English Language
Desirable
- NVQ Level 3+ AAT or equivalent experience
Knowledge & Experience
Essential
- Experience in computerised payables and receivables ledger processes and systems
- Working knowledge of the processing of documents relating to goods and services supplied on credit
- Experienced in the analysis, investigation and resolution of financial queries and discrepancies.
Desirable
- Experience of dealing with a high volume of transactions
- Knowledge of NHS financial governance arrangements
- An understanding of VAT issues
- Experience of working with a Shared Business Partner
Person Specification
Qualifications
Essential
- 5 GCSE's (Grades A-C) or equivalent including Maths and English Language
Desirable
- NVQ Level 3+ AAT or equivalent experience
Knowledge & Experience
Essential
- Experience in computerised payables and receivables ledger processes and systems
- Working knowledge of the processing of documents relating to goods and services supplied on credit
- Experienced in the analysis, investigation and resolution of financial queries and discrepancies.
Desirable
- Experience of dealing with a high volume of transactions
- Knowledge of NHS financial governance arrangements
- An understanding of VAT issues
- Experience of working with a Shared Business Partner
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
