East Lancashire Hospitals NHS Trust

Rota Coordinator - SAS Division

This job is now closed

Job summary

This is an exciting opportunity to work in the fast paced Surgery and Anaesthetics (SAS) Division supporting the Operational Management Teams as the SAS Rota Coordinator on a 8 month secondment.

The primary duties of the post holder are to support with rota management, This role will work closely with the Deputy Directorate Manager and Directorate Manager and wider directorate team to ensure that essential staffing provision is provided for the service, raising any concerns to the senior management team.

This will involve close working with both clinicians and administrative staff.

The post holder will also play an integral part in the development of continued workforce improvement programmes supporting the delivery of safe, personal and effective care of services within surgery and anaesthetics and will provide regular review of the effectiveness of these. This will include supporting with development of policies, procedures and monitoring tools for key projects.

Main duties of the job

To provide specific support (on the SOS rota ) to the Rota Master(s) in all Directorates.

To hold overall responsibility for ensuring that the gaps within rotas are covered appropriately.

To negotiate with Medical staff to agree cross cover within and between directorates.

To ensure staff rotas are produced in an accurate manner following guidelines issued from the Deputy or Directorate Manager.

To liaise with Medical Staffing regarding Locum requests as appropriate and to ensure that the induction process for locum staff is implemented.

Process documentation and correspondence for Senior and Junior Medical Staff (eg, leave requests, study leave) liaising with DDMs to ensure service continuity is maintained and where necessary Medical Staffing

To leadin Directorate Induction Programmes at times of changeover/rotation

To liaise with Directorate Educational Leads at time of changeover/rotation

Establish and maintain efficient office systems, including filing systems ensuring comprehensive records are maintained throughout for recording medical staff annual leave and sickness absence.

Identify potential for utilisation of manpower or clinical sessions and work with DDM to maximise these resources liaising with nursing staff and other departments

Have knowledge of SOS rota and provide and receive reciprocal cover in times of annual leave.

About us

We are an Equal Opportunities employer and will do all we can to make sure that job applicants and employees do not receive less favourable treatment because of their age, sex, marital status, faith, race, disability or sexual orientation, or for any other reason that is not justified.

In accordance with the Health and Safety at Work Act 1974, and other supplementary legislation, all employees are required to follow Trust Health and Safety policies and safe working procedures, take reasonable care to avoid injury during the course of their work, and co-operate with the Trust and others in meeting statutory requirements.

All employees must comply with Prevention and Control of Infection polices and attend any related mandatory training.

The Trust attaches great importance to Sustainability and Corporate Social Responsibility. It is the responsibility of all members of staff to ensure that the Trust's resources are used efficiently with minimum wastage throughout their daily activities

Date posted

28 August 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year per annum ( pending pay award )

Contract

Fixed term

Duration

8 months

Working pattern

Full-time, Part-time, Flexible working

Reference number

435-S190-24

Job locations

Royal Blackburn Hospital

Haslingen Road

Blackburn

BB2 3HH

Job description

Job responsibilities

To ensure that correct rota information is delivered to reflect standards of compliance required for data protection, quality, system security policies, procedures and guidelines.

Cover colleagues as required & deputise for Manager in their absence

Participate in HR processes - sickness absence monitoring/PDRs/authorisation of annual leave/departmental rotas

Please see job description and person specification for further details.

Job description

Job responsibilities

To ensure that correct rota information is delivered to reflect standards of compliance required for data protection, quality, system security policies, procedures and guidelines.

Cover colleagues as required & deputise for Manager in their absence

Participate in HR processes - sickness absence monitoring/PDRs/authorisation of annual leave/departmental rotas

Please see job description and person specification for further details.

Person Specification

Knowledge and Experience

Essential

Extensive knowledge and experience of Senior Administrative procedures and practices
GCSE level 4 or above or equivalent level of skills in English Language and Maths
Experience OR demonstratable understanding of rota management
Experience of Leading an administration team working in a customer facing role
Experience of working on own initiative.

Desirable

Previous NHS/ Healthcare experience
Knowledge of European Working Time Directive
Experience of Rota Design

Skills

Essential

Clear and accurate written and verbal communication
Negotiation and influencing skills
Proven ability to keep information confidential
Proven ability to work in a team & is supportive of team members
Listening Skills

Desirable

Demonstrable Problem Solving Ability

Person Specification

Knowledge and Experience

Essential

Extensive knowledge and experience of Senior Administrative procedures and practices
GCSE level 4 or above or equivalent level of skills in English Language and Maths
Experience OR demonstratable understanding of rota management
Experience of Leading an administration team working in a customer facing role
Experience of working on own initiative.

Desirable

Previous NHS/ Healthcare experience
Knowledge of European Working Time Directive
Experience of Rota Design

Skills

Essential

Clear and accurate written and verbal communication
Negotiation and influencing skills
Proven ability to keep information confidential
Proven ability to work in a team & is supportive of team members
Listening Skills

Desirable

Demonstrable Problem Solving Ability

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

Certificate of Sponsorship

Employer details

Employer name

East Lancashire Hospitals NHS Trust

Address

Royal Blackburn Hospital

Haslingen Road

Blackburn

BB2 3HH

Employer's website

http://jobs.elht.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

East Lancashire Hospitals NHS Trust

Address

Royal Blackburn Hospital

Haslingen Road

Blackburn

BB2 3HH

Employer's website

http://jobs.elht.nhs.uk/ (Opens in a new tab)