Job summary
At East Lancashire Hospitals Trust, our vision is to be widely recognised for providing safe, personal and effective care. We currently provide high quality services and treat over 600,000 people across East Lancashire and the surrounding area. We employ over 7,000 staff, many of whom are internationally renowned and have won awards for their work.
Main duties of the job
We are looking for an enthusiastic, highly motivated and organised person to work as part of a team of MDT Coordinators and Cancer Data Coordinators. The post holder must have relevant administrative experience and be able to demonstrate some exposure to medical terminology. Excellent word processing/typing skills and database skills are also required.
This role is a support MDT coordinator for the existing MDT team and will involve working across different tumour sites and covering various different aspects of the role as required.
About us
This is an exciting opportunity to join the Cancer Services team which plays a vital role in facilitating weekly cancer Multi-Disciplinary Team (MDT) meetings where patient care and treatment plans for cancer patients are discussed and agreed.
Job description
Job responsibilities
MDT Support
- Liaise with Consultants, medical secretaries and specialist nurses to ensure that all appropriate patients are identified and included on the MDT list for discussion at the MDT meeting and distribute the lists within a reasonable timescale before the meeting. Include all the relevant clinical data about the patient that is required for the MDT discussion.
- Ensure case notes, imaging and results are available at MDT meetings. This will involve liaising closely with several departments currently undertaking parts of this work.
- Attend each MDT meeting, recording minutes of the discussion. Following the meeting, provide the core MDT members with the minutes and actions required.
- Ensure that any investigations and treatments and any actions from the MDT are booked in a timely manner, avoiding any delay in this process.
- Maintain an attendance register and updated list of MDT membership.
- Schedule future dates for MDT meetings and ensure a suitable venue is booked on an annual basis. Send out agendas and dates to the appropriate MDT members.
- Provide Consultants and MDT members with dates of when patients should be treated by, to adhere to the Cancer Waiting Times 31 day and 62-day treatment targets.
Patient Pathway
- Track and guide (virtually) the patient through the cancer pathway using the Hospital systems ensuring there are no delays which will prevent the patient achieving the cancer waiting time targets.
- Ensure diagnostic investigations are carried out in a timely manner and the results of such are made available as soon as possible to clinicians
- In conjunction with the Cancer Services Data Coordinators, be responsible for identifying patients coming into the Trust referred either via the 2 week wait route or other routes (at positive histology).
- Track and guide (virtually) the patient through the hospital system ensuring there are no system delays which will prevent the patient achieving the cancer waiting time targets.
- Be responsible for identifying and resolving delays in the patient pathway. Where this is not possible, ways forward to be discussed and agreed with the Business Manager Cancer Services.
- Work closely with the relevant Cancer Services Coordinators in the exchange of data in relation to the Cancer patient journey. Ensure all data in relation to the patient journey is supplied to the Data Coordinators for input onto the Cancer Services Database.
- Highlight any regular system bottlenecks and contribute ideas to resolve these.
- Work closely with the Cancer Management Team and Service Improvement Leads to continually improve the patient journey.
- Ensure data entry of patient details to Cancer Database.
- Be able to identify and advise clinical teams on when adjustments can be made to the patient journey, ensuring these are documented in both the patient case notes and within the Cancer Database.
- Support and attend weekly Patient Tracking List (PTL) meetings, which involve the Business Managers, Assistant Business Managers, MDT Coordinators and Cancer Business Manager. Ensure all recommended actions are dealt with expediently and escalation procedures.
Job description
Job responsibilities
MDT Support
- Liaise with Consultants, medical secretaries and specialist nurses to ensure that all appropriate patients are identified and included on the MDT list for discussion at the MDT meeting and distribute the lists within a reasonable timescale before the meeting. Include all the relevant clinical data about the patient that is required for the MDT discussion.
- Ensure case notes, imaging and results are available at MDT meetings. This will involve liaising closely with several departments currently undertaking parts of this work.
- Attend each MDT meeting, recording minutes of the discussion. Following the meeting, provide the core MDT members with the minutes and actions required.
- Ensure that any investigations and treatments and any actions from the MDT are booked in a timely manner, avoiding any delay in this process.
- Maintain an attendance register and updated list of MDT membership.
- Schedule future dates for MDT meetings and ensure a suitable venue is booked on an annual basis. Send out agendas and dates to the appropriate MDT members.
- Provide Consultants and MDT members with dates of when patients should be treated by, to adhere to the Cancer Waiting Times 31 day and 62-day treatment targets.
Patient Pathway
- Track and guide (virtually) the patient through the cancer pathway using the Hospital systems ensuring there are no delays which will prevent the patient achieving the cancer waiting time targets.
- Ensure diagnostic investigations are carried out in a timely manner and the results of such are made available as soon as possible to clinicians
- In conjunction with the Cancer Services Data Coordinators, be responsible for identifying patients coming into the Trust referred either via the 2 week wait route or other routes (at positive histology).
- Track and guide (virtually) the patient through the hospital system ensuring there are no system delays which will prevent the patient achieving the cancer waiting time targets.
- Be responsible for identifying and resolving delays in the patient pathway. Where this is not possible, ways forward to be discussed and agreed with the Business Manager Cancer Services.
- Work closely with the relevant Cancer Services Coordinators in the exchange of data in relation to the Cancer patient journey. Ensure all data in relation to the patient journey is supplied to the Data Coordinators for input onto the Cancer Services Database.
- Highlight any regular system bottlenecks and contribute ideas to resolve these.
- Work closely with the Cancer Management Team and Service Improvement Leads to continually improve the patient journey.
- Ensure data entry of patient details to Cancer Database.
- Be able to identify and advise clinical teams on when adjustments can be made to the patient journey, ensuring these are documented in both the patient case notes and within the Cancer Database.
- Support and attend weekly Patient Tracking List (PTL) meetings, which involve the Business Managers, Assistant Business Managers, MDT Coordinators and Cancer Business Manager. Ensure all recommended actions are dealt with expediently and escalation procedures.
Person Specification
Attainments
Essential
- Collecting and recording of data/information, text and/or numerical on an electronic database
- Proven administrative experience.
- GCSE English and Math's at Grade C /Level 4 or equivalent level of skill)
- Word processing, RSA III, or equivalent level of skill
- IT Skills
- High standard of accuracy
- Confident engage with members of a multi-disciplinary team
- Effective listening skills
Desirable
- Previous experience either Primary/Secondary NHS Care
- Data analysis and report writing.
- Familiar with medical terminology.
- Familiar with Microsoft Office, particularly Excel spread sheets
Knowledge
Essential
- Understand confidentiality, accountability.
Desirable
- Understand Cancer Wait Targets.
- Knowledge of basic cancer care.
- Understand Data Protection.
Special Aptitudes
Essential
- Able to work extra hours on occasions and provide reasonable flexibility in terms of hours worked.
- Willing to adapt to the changing needs of the service.
- Ability to travel between hospital sites.
- Proven ability to work in a team and be supportive of team members.
- Ability to understand, absorb and comply with detailed procedures.
Person Specification
Attainments
Essential
- Collecting and recording of data/information, text and/or numerical on an electronic database
- Proven administrative experience.
- GCSE English and Math's at Grade C /Level 4 or equivalent level of skill)
- Word processing, RSA III, or equivalent level of skill
- IT Skills
- High standard of accuracy
- Confident engage with members of a multi-disciplinary team
- Effective listening skills
Desirable
- Previous experience either Primary/Secondary NHS Care
- Data analysis and report writing.
- Familiar with medical terminology.
- Familiar with Microsoft Office, particularly Excel spread sheets
Knowledge
Essential
- Understand confidentiality, accountability.
Desirable
- Understand Cancer Wait Targets.
- Knowledge of basic cancer care.
- Understand Data Protection.
Special Aptitudes
Essential
- Able to work extra hours on occasions and provide reasonable flexibility in terms of hours worked.
- Willing to adapt to the changing needs of the service.
- Ability to travel between hospital sites.
- Proven ability to work in a team and be supportive of team members.
- Ability to understand, absorb and comply with detailed procedures.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
