Job summary
Materials Management Assistant
Strengthening the Team & Developing the Service
The Lancashire Procurement Cluster is a ground breaking shared service which is creating a step change in procurement and supply chain maturity for the member trusts; Blackpool Teaching Hospitals NHS FT, East Lancashire NHS Trust and Lancashire Teaching Hospitals NHS FT. It is fundamentally re-shaping the role of Procurement across the local health economy to ensure the service is fit for purpose and can deliver value and customer satisfaction in a sustainable manner.
The LPC is hosted by ELHT but staff are based across all three organisations. The vision is to deliver an excellent procurement, logistics and supplies service which focusses on continuous improvement, delivers value for the Trusts in terms of savings and efficiencies and improvesoutcomes for patients.
Applicants are sought from across the private and public sector; the successful applicant will bring new learning, best practice and customer focus. It is important that we recruit the best possible candidates, recognising that innovation and continuous improvement will be key to delivering sustainable NHS services for the future
Main duties of the job
We are now looking to recruit a Materials Management Assistant. Reporting to the Senior Supply Chain Coordinator, the post holder will be responsible for providing a range professional supply chain and logistics service for the ward and theatre teams at the East Lancashire Hospital Trust.
Materials Management Assistants will provide support in: Providing an inventory replenishment service (Inventory management order and top-up) Maintaining systems data accuracy (Microsoft Excel, auditing, standardisation) Providing helpdesk support (customer service and systems understanding)
Materials Management Assistants will play a leading role, as the theatres/wards are currently undergoing a major transformation, with the introduction of a new and exciting Scan for Safety (S4S) enabled dynamic inventory management system. This new system will provide improved service characteristics that will benefit the Trust, theatres and promote enhanced patient safety features
About us
Established in 2003 East Lancashire Hospitals NHS Trust (ELHT) is a large integrated health care organisation providing high quality acute secondary healthcare for the people of East Lancashire and Blackburn with Darwen.
Our vision is to be widely recognised for providing safe, personal and effective care. We currently provide high quality services and treat over 700,000 patients a year from the most serious of emergencies to planned operations and procedures.
We employ over 8,000 staff, many of whom are internationally renowned and have won awards for their work and achievements
Job description
Job responsibilities
JOB SUMMARY
- The post holder will assist in the day to day Materials Management service for dedicated areas within the Trust.
- The job is for 37.5hrs a week which will be made up of 7.5hr daily shifts between the hours of 07:30 to 16:30
- There may be a requirement to cover other shifts: 6am to 10pm weekdays and 8am till 4pm at weekends and potentially nights (4 nights) 20:15 06:15 on a 4 weekly rota basis in line with the needs of the service.
- Operating within broad procedural guidelines the objective for the post holder is to ensure a timely and effective top up stock and non-stock system, replenishing stock to agreed levels, checking and put away of goods. Most of the working day will be spent at theatre /departmental level therefore a measure of independent judgment will be required from time to time.
- This post covers a range of tasks some of which require the exercise of initiative.
- To provide in association with other staff, a professional procurement and logistics service to the Trust
- To assist Trust Management in meeting the corporate objectives of the Trust.
MAIN DUTIES:
To assist in the implementation and maintenance of a materials managed service, undertaking the day to day ordering activity on behalf of the customer. Replenishing goods at theatre and departmental level using bar code systems as appropriate.
- Receive, check and put away deliveries ordered via materials management service. Ensuring that items are rotated and do not exceed expiry dates, stored in the correct location and the store area left tidy.
- The position requires physical effort often in confined spaces on a daily basis such as the manual handling of roll cages and unpacking of products on to the store room shelves.
- Ensure discrepancies for returns and credits are processed timely and appropriately.
- Carrying out quarterly reviews with appropriate ward/theatre/department leads, using system information to illustrate spending patterns identifying products and stock levels.
- Keep all associated paper work regularly updated in line with code and location changes.
- Have a flexible attitude to working hours to meet the needs of the customer.
- Provide cover for other Materials Management Assistants as identified by the Supply Chain Supervisor.
- Ensure compliance with Trust financial instructions and policies.
- Other duties as required.
COMMUNICATION
- Work closely with other members of the Materials Management/Procurement Team and wider departmental based Trust colleagues.
- Communications will involve providing advice either by face to face or by telephone, within meetings, written, letters, memorandum and e-mail.
- Resolve customer queries/complaints.
- Develop strong working relationships with Trust colleagues.
- Build and maintain strong customer and supplier relationships
TRAINING AND DEVELOPMENT
- Undertake all relevant mandatory training.
- Maintain personal and professional development to meet the changing demands of the job,
- Participate in appropriate training activities.
ORGANISATIONAL RESPONSIBILITIES
- To purchase goods and services, within agreed targets and for specific customer groups/departments.
- Develop and maintain a sound knowledge of products.
- To participate in the development and performance of the Supply Chain/Materials Management Team in accordance with the Trusts business plan.
- Ensure that clinical incidents are reported and dealt with in accordance with the Trusts procedures, liaise with appropriate staff and keep records maintained.
- Advise customers of inabilities to supply, and offer alternatives where identified.
- Advise customers of slow or non-moving stock and act appropriately for the benefit of the Trust.
- Ensure that a clean and safe working environment is maintained.
- Ensure that all duties are carried out in accordance with the Trusts Health & Safety policy.
- Ensure that appropriate records are kept and filed on behalf of customers in accordance with audit procedures.
.
- When required, provide input and assistance in introducing new technology processes across the LPC in line with departmental strategies
- Report ongoing savings achieved in line with departmental procedure.
PROFESSIONAL RESPONSIBILITIES
- Have a good understanding and awareness of Trust Policies and Procedures.
- Ensure compliance with Trust Standing Financial Instructions, EU Legislation and C.I.P.S. code of conduct.
Job description
Job responsibilities
JOB SUMMARY
- The post holder will assist in the day to day Materials Management service for dedicated areas within the Trust.
- The job is for 37.5hrs a week which will be made up of 7.5hr daily shifts between the hours of 07:30 to 16:30
- There may be a requirement to cover other shifts: 6am to 10pm weekdays and 8am till 4pm at weekends and potentially nights (4 nights) 20:15 06:15 on a 4 weekly rota basis in line with the needs of the service.
- Operating within broad procedural guidelines the objective for the post holder is to ensure a timely and effective top up stock and non-stock system, replenishing stock to agreed levels, checking and put away of goods. Most of the working day will be spent at theatre /departmental level therefore a measure of independent judgment will be required from time to time.
- This post covers a range of tasks some of which require the exercise of initiative.
- To provide in association with other staff, a professional procurement and logistics service to the Trust
- To assist Trust Management in meeting the corporate objectives of the Trust.
MAIN DUTIES:
To assist in the implementation and maintenance of a materials managed service, undertaking the day to day ordering activity on behalf of the customer. Replenishing goods at theatre and departmental level using bar code systems as appropriate.
- Receive, check and put away deliveries ordered via materials management service. Ensuring that items are rotated and do not exceed expiry dates, stored in the correct location and the store area left tidy.
- The position requires physical effort often in confined spaces on a daily basis such as the manual handling of roll cages and unpacking of products on to the store room shelves.
- Ensure discrepancies for returns and credits are processed timely and appropriately.
- Carrying out quarterly reviews with appropriate ward/theatre/department leads, using system information to illustrate spending patterns identifying products and stock levels.
- Keep all associated paper work regularly updated in line with code and location changes.
- Have a flexible attitude to working hours to meet the needs of the customer.
- Provide cover for other Materials Management Assistants as identified by the Supply Chain Supervisor.
- Ensure compliance with Trust financial instructions and policies.
- Other duties as required.
COMMUNICATION
- Work closely with other members of the Materials Management/Procurement Team and wider departmental based Trust colleagues.
- Communications will involve providing advice either by face to face or by telephone, within meetings, written, letters, memorandum and e-mail.
- Resolve customer queries/complaints.
- Develop strong working relationships with Trust colleagues.
- Build and maintain strong customer and supplier relationships
TRAINING AND DEVELOPMENT
- Undertake all relevant mandatory training.
- Maintain personal and professional development to meet the changing demands of the job,
- Participate in appropriate training activities.
ORGANISATIONAL RESPONSIBILITIES
- To purchase goods and services, within agreed targets and for specific customer groups/departments.
- Develop and maintain a sound knowledge of products.
- To participate in the development and performance of the Supply Chain/Materials Management Team in accordance with the Trusts business plan.
- Ensure that clinical incidents are reported and dealt with in accordance with the Trusts procedures, liaise with appropriate staff and keep records maintained.
- Advise customers of inabilities to supply, and offer alternatives where identified.
- Advise customers of slow or non-moving stock and act appropriately for the benefit of the Trust.
- Ensure that a clean and safe working environment is maintained.
- Ensure that all duties are carried out in accordance with the Trusts Health & Safety policy.
- Ensure that appropriate records are kept and filed on behalf of customers in accordance with audit procedures.
.
- When required, provide input and assistance in introducing new technology processes across the LPC in line with departmental strategies
- Report ongoing savings achieved in line with departmental procedure.
PROFESSIONAL RESPONSIBILITIES
- Have a good understanding and awareness of Trust Policies and Procedures.
- Ensure compliance with Trust Standing Financial Instructions, EU Legislation and C.I.P.S. code of conduct.
Person Specification
Qualifications
Essential
- Educated to GCSE English/Maths or equivalent level/or relevant experience
Desirable
- ECDL or relevant experience CIPS level 2
Experience
Essential
- Experience of a customer service related department or similar environment
- Experience of working in/with multi-disciplinary teams
Desirable
- Experience of Supply Chain stock control or purchasing/supply
- Experience of working within a Stock Control, Purchase, supply / logistics environment
- Experience of Purchase Order/stock control systems
Knowledge and skills
Essential
- Excellent communication skills
- Organisation, interpersonal and analytical skills
- Good working knowledge of software packages including Microsoft Office & Excel
- Proven numeracy and literacy skills including attention to detail
Desirable
- Experience of working in NHS other public secto
Practical/physical/skills
Essential
- Self-motivated Team player
- Ability to communicate at all levels
Desirable
- Previous manual handling training
Other
Essential
Person Specification
Qualifications
Essential
- Educated to GCSE English/Maths or equivalent level/or relevant experience
Desirable
- ECDL or relevant experience CIPS level 2
Experience
Essential
- Experience of a customer service related department or similar environment
- Experience of working in/with multi-disciplinary teams
Desirable
- Experience of Supply Chain stock control or purchasing/supply
- Experience of working within a Stock Control, Purchase, supply / logistics environment
- Experience of Purchase Order/stock control systems
Knowledge and skills
Essential
- Excellent communication skills
- Organisation, interpersonal and analytical skills
- Good working knowledge of software packages including Microsoft Office & Excel
- Proven numeracy and literacy skills including attention to detail
Desirable
- Experience of working in NHS other public secto
Practical/physical/skills
Essential
- Self-motivated Team player
- Ability to communicate at all levels
Desirable
- Previous manual handling training
Other
Essential
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
