Medical Secretary

Buckinghamshire Healthcare NHS Trust

This job is now closed

Job summary

Provide the first point of contact for the department, supporting clinicians by providing a comprehensive secretarial support.

Secretarial support to the clinicians within Stroke including the typing for clinical correspondence and the making of TIA appointments.

Main duties of the job

Provide the first point of contact for the department and dealing with queries, as appropriate, or delegating where possible to other staff in the department.Providing management of the local office and ensuring prioritisation of workload to meet deadlines and flow of correspondence, as necessary. This will include ensuring the timely turnaround of outpatient letters, clinic results, and other correspondence, as appropriate.From on-call rota, identifying the need for clinic cancellation, including thepreparation of relevant Clinic Change Forms, in accordance with Trust policy.Booking of TIA / Stroke appointments. Clinic cancellations in accordance with Trust process. Setting up of clinics within careflow.Identifying need for clinic cancellation following request for leave from physicians, and preparation of relevant paperwork; ensuring that all modifications and changes to clinics are in line with 6-week cancellation time frame.Minute taking at departmental meetings.

About us

Listen to why colleagues think we are a great place to work! - BHT - A great place to work (buckshealthcare.nhs.uk)

What does Buckinghamshire Healthcare NHS Trust offer you?

As part of our BHT family, you'll benefit from learning and development opportunities to support your career progression.
We offer flexible and agile workingopportunities,alongside your NHS benefits ofgenerous annual leave entitlement, pension andaccess toNHS discount schemes.
We provide a range of health and wellbeing services to promote a healthy, happy workforce.

Why work for us?

We're committed to promoting inclusion and making sure all colleagues feel they belong. We encourage new colleagues from a diverse range of backgrounds to apply.
As an employer, we aim to create a workplace where differences are valued and colleagues treat one another with dignity and respect.
Greater diversity withinourBHT familyimprovespositive outcomes for the people and communities we serve.
A keen supporter of the Armed Forces Community who know the value of employing a service leaver/veteran and their families.

What do we stand for?

Our vision is to provide outstanding care, support healthy communities and be a great place to work.
Our mission is to provide personal and compassionate care every time.
Our care values are collaborate, aspire, respect and enable.

Date posted

01 November 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year per annum (pro rata for part time)

Contract

Permanent

Working pattern

Full-time, Part-time, Flexible working

Reference number

434-IM6653722

Job locations

Wycombe

Queen Alexandra Road

High Wycombe

HP11 2TT

Job description

Job responsibilities

For a comprehensive list of responsibilities and duties, please kindly refer to the Job Description and Person Specification by downloading the JD and PS attachment in the advert.

If you are an internal applicant there is the option for secondment, all applicants must have the endorsement/support of their line manager prior to application.

If you have a disability that makes submitting this online application difficult and would like assistance, please contact us on bht.recruitment@nhs.net quoting the vacancy reference number.

Job description

Job responsibilities

For a comprehensive list of responsibilities and duties, please kindly refer to the Job Description and Person Specification by downloading the JD and PS attachment in the advert.

If you are an internal applicant there is the option for secondment, all applicants must have the endorsement/support of their line manager prior to application.

If you have a disability that makes submitting this online application difficult and would like assistance, please contact us on bht.recruitment@nhs.net quoting the vacancy reference number.

Person Specification

EDUCATION, QUALIFICATIONS & TRAINING

Essential

GCSE Grade C or above/ equivalent in English language
RSA II typing, or equivalent
Medical Secretarial Course/ Medical Terminology Course, Or ability to demonstrate equivalent

Values

Essential

Communicates openly, honestly and professionally, and actively promotes team working and building strong working relationships
Consults others and listens to their views/opinions. Enables others to take the initiative

EXPERIENCE

Essential

Experience of working within a busy office environment
Experience of working in an environment dealing with Highly confidential data

Desirable

Experience of working within the NHS in a similar setting
Experience of audio typing

SKILLS, ABILITIES & KNOWLEDGE

Essential

Knowledge of Microsoft Office Products
Good written and telephone communication skills, to enable liaison with staff at all levels
Ability to organise and prioritise busy workload
Happy to work as part of a team

Desirable

Knowledge of Data Protection Act 1998, (ability to maintain patient confidentiality
Knowledge of Trust systems
Ability to cover the duties of other secretarial staff

Person Specification

EDUCATION, QUALIFICATIONS & TRAINING

Essential

GCSE Grade C or above/ equivalent in English language
RSA II typing, or equivalent
Medical Secretarial Course/ Medical Terminology Course, Or ability to demonstrate equivalent

Values

Essential

Communicates openly, honestly and professionally, and actively promotes team working and building strong working relationships
Consults others and listens to their views/opinions. Enables others to take the initiative

EXPERIENCE

Essential

Experience of working within a busy office environment
Experience of working in an environment dealing with Highly confidential data

Desirable

Experience of working within the NHS in a similar setting
Experience of audio typing

SKILLS, ABILITIES & KNOWLEDGE

Essential

Knowledge of Microsoft Office Products
Good written and telephone communication skills, to enable liaison with staff at all levels
Ability to organise and prioritise busy workload
Happy to work as part of a team

Desirable

Knowledge of Data Protection Act 1998, (ability to maintain patient confidentiality
Knowledge of Trust systems
Ability to cover the duties of other secretarial staff

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.