Job summary
A part time 3 day per week Medical Secretary is required in the Urology Department in Wycombe Hospital to provide a comprehensive and quality medical secretarial service to consultants and their teams. This is a permanent position within the department.
You will provide administrative support as well as be involved in the day to day work for the consultants. You should be enthusiastic, motivated and have good organisational and communication skills. Excellent computer and audio-typing skills are also required
Main duties of the job
- To provide a support Medical Secretarial Service within the Directorate. To undertake accurate audio/copy typing (including digital) of medical correspondence and general administration. This will include highly sensitive and complex medical terminology with a need for confidentiality.
- To work to the agreed standards and templates for each Specialty/Department
- In the absence of the Senior Medical Secretary (or as appropriately delegated) to receive and open Consultant/medical staff's mail, to action routine/non-routine and urgent correspondence and drawing the necessary items to the attention of the person concerned.
- In conjunction with the Senior Medical Secretary ensure that the departmental workload is prioritised and maintained within time standards.
- To assist with the daily management of clinic lists and booking of priority patients.
About us
Listen to why colleagues think we are a great place to work! -https://bit.ly/3DNEQfD
What does Buckinghamshire Healthcare NHS Trust offer you?
As part of our BHT family, you'll benefit from learning and development opportunities to support your career progression.
We offer flexible and agile working opportunities, alongside your NHS benefits of generous annual leave entitlement, pension and access to NHS discount schemes.
We provide a range of health and wellbeing services to promote a healthy, happy workforce.
Why work for us?
We're committed to promoting inclusion and making sure all colleagues feel they belong. We encourage new colleagues from a diverse range of backgrounds to apply.
As an employer, we aim to create a workplace where differences are valued and colleagues treat one another with dignity and respect.
Greater diversity within our BHT family improves positive outcomes for the people and communities we serve
A keen supporter of the Armed Forces Community who know the value of employing a service leaver/veteran and their families.
What do we stand for?
Our vision is to provide outstanding care, support healthy communities and be a great place to work.
Our mission is to provide personal and compassionate care every time.
Our CARE values are collaborate, aspire, respect and enable.
Job description
Job responsibilities
For a comprehensive list of responsibilities and duties, please kindly refer to the Job Description and Person Specification by downloading the JD and PS attachment in the advert.
If you are an internal applicant there is the option for secondment, all applicants must have the endorsement/support of their line manager prior to application.
If you have a disability that makes submitting this online application difficult and would like assistance, please contact us on bht.recruitment@nhs.net quoting the vacancy reference number.
Job description
Job responsibilities
For a comprehensive list of responsibilities and duties, please kindly refer to the Job Description and Person Specification by downloading the JD and PS attachment in the advert.
If you are an internal applicant there is the option for secondment, all applicants must have the endorsement/support of their line manager prior to application.
If you have a disability that makes submitting this online application difficult and would like assistance, please contact us on bht.recruitment@nhs.net quoting the vacancy reference number.
Person Specification
Qualifications
Essential
- GCSE Grade C or above/equivalent in English Language
- RSA II Typing, or equivalent
- Medical Secretarial Course/ Medical Terminology Course, or ability to demonstrate equivalent
Experience
Essential
- Experience of working as a Medical Secretary
- Experience of working in a similar setting within The NHS
- Experience of word processing
- Experience of audio-typing
- Experience of working with highly confidential data
- Previous supervisory experience
Desirable
- Experience of Minute taking
- Experience of working with rotas
Skills, Abilities and Knowledge
Essential
- Knowledge of Microsoft Office products
- Good written skills, to enable liaison with staff at all levels
- Ability to work on own initiative and make judgements and decisions to resolve problems and queries
- Possess skills necessary to work as a Team player
- Knowledge of GDPR Regulations (ability to maintain patient confidentiality)
- Able to deal politely, patiently and sensitively with public, and patients and their relatives
Desirable
- Knowledge of Trust Information Systems, e.g. Medway
- Knowledge of Trust policies and procedures
Values
Essential
- Communicates openly, honestly and professionally, and actively promotes team working and building strong working relationships
- Patients are always first. Drives service improvements. Strong self-awareness with a desire to grow
- Treats all with compassion and kindness. Ensures everyone feels valued.
- Consults others and listens to their views/opinions. Enables others to take the initiative
Special Circumstances
Essential
- Ability to travel to other sites
- Able to maintain a flexible approach to the role and duties
Person Specification
Qualifications
Essential
- GCSE Grade C or above/equivalent in English Language
- RSA II Typing, or equivalent
- Medical Secretarial Course/ Medical Terminology Course, or ability to demonstrate equivalent
Experience
Essential
- Experience of working as a Medical Secretary
- Experience of working in a similar setting within The NHS
- Experience of word processing
- Experience of audio-typing
- Experience of working with highly confidential data
- Previous supervisory experience
Desirable
- Experience of Minute taking
- Experience of working with rotas
Skills, Abilities and Knowledge
Essential
- Knowledge of Microsoft Office products
- Good written skills, to enable liaison with staff at all levels
- Ability to work on own initiative and make judgements and decisions to resolve problems and queries
- Possess skills necessary to work as a Team player
- Knowledge of GDPR Regulations (ability to maintain patient confidentiality)
- Able to deal politely, patiently and sensitively with public, and patients and their relatives
Desirable
- Knowledge of Trust Information Systems, e.g. Medway
- Knowledge of Trust policies and procedures
Values
Essential
- Communicates openly, honestly and professionally, and actively promotes team working and building strong working relationships
- Patients are always first. Drives service improvements. Strong self-awareness with a desire to grow
- Treats all with compassion and kindness. Ensures everyone feels valued.
- Consults others and listens to their views/opinions. Enables others to take the initiative
Special Circumstances
Essential
- Ability to travel to other sites
- Able to maintain a flexible approach to the role and duties
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
