Office Manager - Sterile Service Unit Ipswich

East Suffolk and North Essex NHS Foundation Trust

This job is now closed

Job summary

An exciting opportunity has arisen for a vibrant, confident person to join our team as Office Manager for our Sterile Service Unit at Ipswich Hospital

The post involves carrying out general administrative duties in a busy office environment as well as supporting the management in team admin and taking part in audit.

Experience with surgical instruments would be advantageous, however if you do not have knowledge, training will be provided.

If you have established administrative skills, with an interest in surgical instruments and have a desire to help make a difference to our patients, we want to hear from you.

Main duties of the job

Your main responsibilities will include the day-to-day administration for the team.

You will work with the management team to finalise rosters, managing and authorising annual leave and preparing staff return to work forms.

You will deal with instrument repairs, cross charging customers for instrument repairs, purchasing new instruments, managing the Trust ordering system within the unit. You will also order daily, weekly and monthly for the unit.

About us

We are ESNEFT and we provide hospital and community health services to almost one million people across east Suffolk and north Essex. Our dedicated staff deliver care from acute hospitals in Colchester and Ipswich, community hospitals, surgeries, community clinics and in patients' own homes.

We are one of the largest NHS organisations in England, employing more than 12,000 staff.

We pride ourselves on supporting our staff. We offer a wide range of training and development opportunities, as well as flexible working options.

Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (where applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services.

Our philosophy is that Time Matters to everyone. Across the Trust, we concentrate on improving the things we do and removing those which cause time delays for our staff and patients.

We are investing in our commitment to Time Matters with a partnership with leading electronic patient record (EPR) supplier Epic. This digital transformation will bring what's widely regarded as the world's best EPR system to ESNEFT, transforming life in hospital for staff and patients.

If you are passionate about patient care and want to develop your skills and knowledge, then we want to hear from you.

Find out about living and working here - www.youtube.com/watch?v=GkPu7HphU8A

Date posted

21 March 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year per annum pro rata

Contract

Fixed term

Duration

8 months

Working pattern

Full-time, Part-time

Reference number

432-HR2429-24

Job locations

Ipswich Hospital

Heath Road

Ipswich

IP4 5PD

Job description

Job responsibilities

For full details of the responsibilities and duties of this role please see the attached job description.

Job description

Job responsibilities

For full details of the responsibilities and duties of this role please see the attached job description.

Person Specification

Experience

Essential

Previous administrative role
Working collaboratively as part of a team
Advanced IT Systems including - Microsoft Office
Experience of communicating with a range of people both within and external to the organisation

Desirable

NHS experience
Experience within relevant work area.
Experience of working with members of the public
Supervision/co-ordination of other team members

Qualifications

Essential

GCSE grade 5/C or equivalent in English and Maths
NVQ level 3 in administration/secretarial or equivalent experience

Knowledge

Essential

Confidentiality and Data Protection
Customer service

Desirable

NHS Knowledge of relevant work area

Skills

Essential

Excellent communication skills (written and verbal) to deal with complex or sensitive information
Able to plan and prioritise effectively and work within defined deadlines.
Ability to deal appropriately with sensitive and confidential information.
Able to solve complex problems.
Good organisational skills.

Desirable

Advanced keyboard skills
Able to manage unpredictable workload, and interruptions

Person Specification

Experience

Essential

Previous administrative role
Working collaboratively as part of a team
Advanced IT Systems including - Microsoft Office
Experience of communicating with a range of people both within and external to the organisation

Desirable

NHS experience
Experience within relevant work area.
Experience of working with members of the public
Supervision/co-ordination of other team members

Qualifications

Essential

GCSE grade 5/C or equivalent in English and Maths
NVQ level 3 in administration/secretarial or equivalent experience

Knowledge

Essential

Confidentiality and Data Protection
Customer service

Desirable

NHS Knowledge of relevant work area

Skills

Essential

Excellent communication skills (written and verbal) to deal with complex or sensitive information
Able to plan and prioritise effectively and work within defined deadlines.
Ability to deal appropriately with sensitive and confidential information.
Able to solve complex problems.
Good organisational skills.

Desirable

Advanced keyboard skills
Able to manage unpredictable workload, and interruptions

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.