Admin Support/Receptionist - ENT/Oral Surgery

East Suffolk and North Essex NHS Foundation Trust

This job is now closed

Job summary

We are currently recruiting for a dynamic and flexible admin support worker who will work on the reception and can assist with typing where required. The role is based at Colchester Hospital and you will be working within a very demanding but rewarding environment and will need to be flexible.

Providing the best service to our patients is vital and you will therefore need to be passionate about patient care and customer service. The role will consist of assisting the ENT secretarial team by monitoring the shared ENT inbox and diverting emails to the correct person within the department, checking patients into their appointments and ensuring the appointments are outcomed correctly, carrying out pre-operative telephone calls to patients 3 days ahead of surgery, along with other tasks you will need to complete on a daily basis. You will also be required to assist the Oral Surgery secretarial team for a set amount of time each week.

You willhave previous experience working in a customer facing environment preferably within the NHS and will possess good organisational and communication skills in order to liaise with various areas internally and external to the Trust.

If you are committed to providing high quality patient care, and enjoy working in a fast-paced, ever-changing environment, please contact us to talk about opportunities and come for a visit.

Main duties of the job

To support the team, including clinical with administrative duties.
To provide a friendly and effective service to patients who visit the clinic.
To ensure a high standard of administrative service is consistently delivered by undertaking all required tasks and activities on a daily basis.
To reconcile clinic outcome forms in the agreed timeframe.
To utilise the required technology / hospital systems including Big Hand / Evolve / Careflow / Intouch and any other new technology or system(s) that are introduced and support other team members to do so to deliver an efficient administrative service.
To undertake responsibility for the generic email system ensuring that these are dealt with in a timely manner.
To audio type clinic letters where required.

About us

We are ESNEFT and we provide hospital and community health services to almost one million people across east Suffolk and north Essex. Our dedicated staff deliver care from acute hospitals in Colchester and Ipswich, community hospitals, surgeries, community clinics and in patients' own homes.

We are the largest NHS organisation in East Anglia, employing more than 12,000 staff.

We pride ourselves on supporting our staff. We offer a wide range of training and development opportunities, as well as flexible working options.

Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (where applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services.

Our philosophy is thatTime Mattersto everyone. Across the Trust, we concentrate on improving the things we do and removing those which cause time delays for our staff and patients.

We are investing in our commitment to Time Matters with a partnership with leading electronic patient record (EPR) supplier Epic. This digital transformation will bring what's widely regarded as the world's best EPR system to ESNEFT, transforming life in hospital for staff and patients.

If you are passionate about patient care and want to develop your skills and knowledge, then we want to hear from you.

Find out about living and working here -www.youtube.com/watch?v=GkPu7HphU8A

Date posted

09 September 2024

Pay scheme

Agenda for change

Band

Band 2

Salary

£23,615 a year Per annum pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

432-HR1195-24

Job locations

Primary Care Centre

Turner Road

Colchester

CO4 5JL

Job description

Job responsibilities

For full details of the responsibilities and duties of this role please see the attached job description.

Job description

Job responsibilities

For full details of the responsibilities and duties of this role please see the attached job description.

Person Specification

Qualifications

Essential

GCSE or equivalent, English and Maths (2)

Desirable

GCSE or equivalent, other subject (1)

Experience

Essential

Previous admin experience (2)
Evidence of working as part of a team (2)

Desirable

Previous Hospital System and RTT experience (2)

Skills

Essential

Ability to work well under pressure and to strict deadlines.
Ability to work on own initiative.
Ability to multi-task.
Good eye for details
Calm under pressure

Person Specification

Qualifications

Essential

GCSE or equivalent, English and Maths (2)

Desirable

GCSE or equivalent, other subject (1)

Experience

Essential

Previous admin experience (2)
Evidence of working as part of a team (2)

Desirable

Previous Hospital System and RTT experience (2)

Skills

Essential

Ability to work well under pressure and to strict deadlines.
Ability to work on own initiative.
Ability to multi-task.
Good eye for details
Calm under pressure

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.