Information Governance Administrator

East Suffolk and North Essex NHS Foundation Trust

This job is now closed

Job summary

We are looking for an enthusiastic and highly organised individual to join our team in the Information Governance team,

To assist the Information Governance team with administration tasks, providing support to the Freedom of Information and Subject Access Request processes, monitoring mailboxes and fielding queries, assisting with Trust policy templates.

This is a fixed term post until 30th April 2025, internal members of staff will be offered on a secondment basis only

Main duties of the job

You will assist with the update of dashboards and databases, this will require an understanding of a variety of Microsoft Office applications utilised within the team.
You will also undertake general administrative duties for the Information Governance team, to include minute taking, organising meetings, and general office duties
Maintain knowledge and a basic understanding of current Information Governance (IG) legislation and standards including, but not limited to General Data Protection Regulations (GDPR), Data Protection Act 2018 and the National Data Guardian review

About us

We are ESNEFT and we provide hospital and community health services to almost one million people across east Suffolk and north Essex. Our dedicated staff deliver care from acute hospitals in Colchester and Ipswich, community hospitals, surgeries, community clinics and in patients' own homes.

We are one of the largest NHS organisations in England, employing more than 12,000 staff.

We pride ourselves on supporting our staff. We offer a wide range of training and development opportunities, as well as flexible working options.

Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (where applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services.

Our philosophy is that Time Matters to everyone. Across the Trust, we concentrate on improving the things we do and removing those which cause time delays for our staff and patients.

We are investing in our commitment to Time Matters with a partnership with leading electronic patient record (EPR) supplier Epic. This digital transformation will bring what's widely regarded as the world's best EPR system to ESNEFT, transforming life in hospital for staff and patients.

If you are passionate about patient care and want to develop your skills and knowledge, then we want to hear from you.

Find out about living and working here - www.youtube.com/watch?v=GkPu7HphU8A

Date posted

20 August 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year per annum pro rata

Contract

Fixed term

Duration

8 months

Working pattern

Part-time

Reference number

432-HR1047-24

Job locations

Ipswich Hospital

Ipswich

IP4 5PD

Job description

Job responsibilities

For full details of the responsibilities and duties of this role please see the attached job description.

Job description

Job responsibilities

For full details of the responsibilities and duties of this role please see the attached job description.

Person Specification

Experience

Essential

Previous administrative role
Working collaboratively as part of a team
Experience of communicating with a range of people both within and external to the organisation
Advanced IT Systems including - Microsoft Office

Desirable

NHS experience
Experience within relevant work area
Experience of working with members of the public
Supervision/co-ordination of other team members

Qualifications

Essential

GCSE grade 5/C or equivalent in English and Maths
NVQ level 3 in administration/secretarial or equivalent experience

Knowledge

Essential

Confidentiality and Data Protection
Customer service

Desirable

NHS Knowledge of relevant work area

Person Specification

Experience

Essential

Previous administrative role
Working collaboratively as part of a team
Experience of communicating with a range of people both within and external to the organisation
Advanced IT Systems including - Microsoft Office

Desirable

NHS experience
Experience within relevant work area
Experience of working with members of the public
Supervision/co-ordination of other team members

Qualifications

Essential

GCSE grade 5/C or equivalent in English and Maths
NVQ level 3 in administration/secretarial or equivalent experience

Knowledge

Essential

Confidentiality and Data Protection
Customer service

Desirable

NHS Knowledge of relevant work area

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.