Property Compliance Officer

East Suffolk and North Essex NHS Foundation Trust

This job is now closed

Job summary

Come and be part of a great team that delivers NHS Property leasing and commercial landlord responsibilities throughout North Essex & East Suffolk.

One of the responsibilities of The Property team is to ensure safety and compliant clinical & administrative locations for staff and patients whilst ensuring value for money.

The role would include liaising with landlords to obtain statutory service & PPM records whilst undertaking gap analysis of any Trust assets to ensure service contracts are fit for purpose and cover all our statutory obligations, seeking opportunity to merge contracts and other economies of scale.

Whilst undertaking site audits, condition surveys and maintaining accurate records of occupancy, the successful candidate would be a face of the team and contact point for some maintenance escalation matters therefore good rapport skills and the ability to convey technical information clearly, is required.

We are looking for an competant individual with experience of compliance management or where they have held contractors or alike to account. An awareness of Health Safety and statutory obligations relating to all Hard & Soft FM matters from as well promoted as fire alarm testing to lesser known national cleaning standards; risk levels of water sampling results or the obligations upon the NHS to meet HTM's.

Main duties of the job

To provide effective support in liaison with the Property Team and Landlord Management teams to ensure compliance across the sites within the portfolio.
Working on both simple and complex estates projects over a wide range of values from inception through to commissioning, ensuring performance and monitoring against those contracts.
Researching PPM requirements of mechanical plant and systems, undertaking gap analysis and to ensure all mechanical and wider statutory compliance PPMs are undertaken and raising orders to ensure these are in place.
Impose good governance practices to ensure evidence exists of such maintenance and PPMs
Prepare service user briefs for potential projects identifying the user service requirements, objectives to be achieved and standards (HTMs and HBNs) to be met.
Proactively provide updates on all schemes to the Property Managers and Head of Property undertaking direct tasks as required.

About us

We are ESNEFT and we provide hospital and community health services to almost one million people across east Suffolk and north Essex. Our dedicated staff deliver care from acute hospitals in Colchester and Ipswich, community hospitals, surgeries, community clinics and in patients' own homes.

We are one of the largest NHS organisations in England, employing more than 12,000 staff.

We pride ourselves on supporting our staff. We offer a wide range of training and development opportunities, as well as flexible working options.

Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (where applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services.

Our philosophy is that Time Matters to everyone. Across the Trust, we concentrate on improving the things we do and removing those which cause time delays for our staff and patients.

We are investing in our commitment to Time Matters with a partnership with leading electronic patient record (EPR) supplier Epic. This digital transformation will bring what's widely regarded as the world's best EPR system to ESNEFT, transforming life in hospital for staff and patients.

If you are passionate about patient care and want to develop your skills and knowledge, then we want to hear from you.

Find out about living and working here - www.youtube.com/watch?v=GkPu7HphU8A

Date posted

19 July 2024

Pay scheme

Agenda for change

Band

Band 5

Salary

£28,407 to £34,581 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

432-HR830-24

Job locations

659 The Crescent

Colchester

CO4 9YQ

Job description

Job responsibilities

For full details of the responsibilities and duties of this role please see the attached job description.

Job description

Job responsibilities

For full details of the responsibilities and duties of this role please see the attached job description.

Person Specification

Experience

Essential

Experience of FM contracts and delivery of them
Experience and demonstrable skills in financial management of FM contracts
Experience of documentation and associated protocols necessary for managing contract processes
Experience of liaison with and supervising building and engineering contractors
Microsoft and specialist software with regards logging information and refining said data to produce reports

Desirable

Direct experience of implementation of FM projects
NHS and /or public sector experience with health technical memorandums and health building notes
Previous experience in a hospital maintenance environment with exposure to all building and engineering aspects

Qualifications

Essential

Possession of relevant FM related qualifications or evidenced NHS Estates/facilities role experience
Experience of FM contract management
Evidence of continuing professional development
Membership of appropriate Professional body

Desirable

NEBOSH General Certificate
To have completed a recognised trade apprenticeship and hold a BTEC/HNC/Diploma in Building or Engineering or equivalent
Accredited HTM Competent Person Course

Knowledge

Essential

FM/maintenance related terminology
Knowledge of statutory legislation and relevant Codes of Practice, HTM & HBN
Knowledge of Health & Safety and Safe Working Procedures

Desirable

Ability to deliver to a basic standard erecting a shelf/whiteboard, replace handle on drawers, evaluate and put a TV bracket up, strength to move boxes and undertake low level relocations of kit.
A knowledge and understanding of the provision of maintenance services both in-house and contracted
HTM course certification ie. Asbestos awareness & control of legionella.

Person Specification

Experience

Essential

Experience of FM contracts and delivery of them
Experience and demonstrable skills in financial management of FM contracts
Experience of documentation and associated protocols necessary for managing contract processes
Experience of liaison with and supervising building and engineering contractors
Microsoft and specialist software with regards logging information and refining said data to produce reports

Desirable

Direct experience of implementation of FM projects
NHS and /or public sector experience with health technical memorandums and health building notes
Previous experience in a hospital maintenance environment with exposure to all building and engineering aspects

Qualifications

Essential

Possession of relevant FM related qualifications or evidenced NHS Estates/facilities role experience
Experience of FM contract management
Evidence of continuing professional development
Membership of appropriate Professional body

Desirable

NEBOSH General Certificate
To have completed a recognised trade apprenticeship and hold a BTEC/HNC/Diploma in Building or Engineering or equivalent
Accredited HTM Competent Person Course

Knowledge

Essential

FM/maintenance related terminology
Knowledge of statutory legislation and relevant Codes of Practice, HTM & HBN
Knowledge of Health & Safety and Safe Working Procedures

Desirable

Ability to deliver to a basic standard erecting a shelf/whiteboard, replace handle on drawers, evaluate and put a TV bracket up, strength to move boxes and undertake low level relocations of kit.
A knowledge and understanding of the provision of maintenance services both in-house and contracted
HTM course certification ie. Asbestos awareness & control of legionella.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.