Materials Management Officer – Theatres

East Suffolk and North Essex NHS Foundation Trust

This job is now closed

Job summary

The Essex and Suffolk Elective Orthopaedic Centre at Colchester Hospital will be one of the largest centres of its kind in Europe. Delivering high volume and low complexity cases locally for the people we serve across our region.

We are looking for an efficient and enthusiastic Materials Management Officer to join us. In this role, you will be responsible for provision of a support services to users of the new Inventory Management Systems (IMS) ensuring stock usage is captured and all orders are processed in a timely manner, following all Trust policies and procedures and Health and Safety requirements.

With the implementation of new structures & systems and continued national developments this is an exciting time to be part of Procurement. ESNEFT Procurement is a progressive department, looking to integrate with clinical and operational colleagues, define innovative ways of working and delivering on financial target.

The Dame Clare Marx Building that will house our elective orthopaedic centre (ESEOC) opens in 2024 with a focus on elective orthopaedic surgery and day cases. The centre will have eight laminar flow theatres, three wards, recovery facilities, and support services including radiology and EBME.

For more information, please see the link for our Page Tiger below:

https://esneft.pagetiger.com/gbhtm/1

Main duties of the job

Responsible for provision of a support services to users of the new Inventory Management Systems (IMS) ensuring stock usage is captured and all orders are processed in a timely manner, following all Trust policies and procedures and Health and Safety requirements.
The adoption of a flexible approach towards any supplies activities undertaken and a requirement to provide support where it is required on a daily basis including but not limited to
- Delivering stock to multiple locations across the site
- Receipting goods into the IMS
- Supporting ordering by stores persons
- Assisting operating theatres teams in the capture of implants at point of care
The operation of a range of tasks with a requirement for working in different locations throughout the Trust.
Responsible for effective communication in both person, written format or by e-mail, and respond to urgent telephone and bleep requests taking appropriate action, to ensure, timely and appropriate communications with all stakeholders including Trust colleagues, NHS Supply Chain, and Suppliers to the Trust and their company representatives.

About us

We are ESNEFT and we provide hospital and community health services to almost one million people across east Suffolk and north Essex. Our dedicated staff deliver care from acute hospitals in Colchester and Ipswich, community hospitals, surgeries, community clinics and in patients' own homes.

We are one of the largest NHS organisations in England, employing more than 12,000 staff. We pride ourselves on supporting our staff. We offer a wide range of training and development opportunities, as well as flexible working options.

Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (where applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services.

Our philosophy is that Time Matters to everyone. Across the Trust we concentrate on improving the things we do and removing those which cause time delays for our staff and patients.

We are investing in our commitment to Time Matters with a partnership with leading electronic patient record (EPR) supplier Epic. This digital transformation will bring what's widely regarded as the world's best EPR system to ESNEFT, transforming life in hospital for staff and patients.

If you are passionate about patient care and want to develop your skills and knowledge, then we want to hear from you.

Find out about living and working here - www.youtube.com/watch?v=GkPu7HphU8A

Date posted

02 May 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year per annum, pro rata

Contract

Permanent

Working pattern

Full-time

Reference number

432-HR228-24

Job locations

Colchester Hospital

Turner Road

Colchester

CO4 5JL

Job description

Job responsibilities

For full details of the responsibilities and duties of this role please see the attached job description.

Job description

Job responsibilities

For full details of the responsibilities and duties of this role please see the attached job description.

Person Specification

Qualifications

Essential

GCSE grade 5/C or equivalent in English and Maths
NVQ level 3 in administration/secretarial or equivalent experience

Experience

Essential

Previous administrative/operational role
Working collaboratively as part of a team
Advanced IT Systems including - Microsoft Office
Experience of communicating with a range of people both within and external to the organisation
Experience of working with P2P systems and relevant e-replenishment systems
Awareness of the importance of Health and Safety relating to work and the need for Confidentiality in a hospital setting

Desirable

NHS experience
Experience within relevant work area
Experience of working with members of the public
Supervision/co-ordination of other team members

Knowledge and Skills

Essential

Confidentiality and Data Protection
Customer service
Excellent communication skills(written and verbal) to deal with complex or sensitive information
Good attention to detail and accuracy

Desirable

NHS Knowledge of relevant work area
Able to manage unpredictable workload, and interruptions

Person Specification

Qualifications

Essential

GCSE grade 5/C or equivalent in English and Maths
NVQ level 3 in administration/secretarial or equivalent experience

Experience

Essential

Previous administrative/operational role
Working collaboratively as part of a team
Advanced IT Systems including - Microsoft Office
Experience of communicating with a range of people both within and external to the organisation
Experience of working with P2P systems and relevant e-replenishment systems
Awareness of the importance of Health and Safety relating to work and the need for Confidentiality in a hospital setting

Desirable

NHS experience
Experience within relevant work area
Experience of working with members of the public
Supervision/co-ordination of other team members

Knowledge and Skills

Essential

Confidentiality and Data Protection
Customer service
Excellent communication skills(written and verbal) to deal with complex or sensitive information
Good attention to detail and accuracy

Desirable

NHS Knowledge of relevant work area
Able to manage unpredictable workload, and interruptions

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.